Role Of Purchasing In Quality Control And Inspection In An Organisation

Project and Seminar Material for Purchasing and Supply PS

Role Of Purchasing In Quality Control And Inspection In An Organisation

Chapter One

1.0 Introduction

1.1 Background Of The Study

In every organization no matter how small management will no waste and effort in making arrangement for the supply of wrong quality materials. This is one of the reasons why procurement in most organization more especially in the Manufacturing industry are receiving more attention than before, all in a bid to avoid waste arising from wrong for purchasing.

In fact purchasing objectives have originally been seen as the procurement of goods and services of the right quality, in the right quality, at the right time, from the right source and at the right price. In the absolute terms, Quality is a function of excellence, intrinsic value or grade as determined over time by society generally or by designated bodies in specialized fields. In business and industries activities generally quality is first defined in terms of the relationship to a need or a function. In these cases, the important thing is not the absolute quality of an item, but the suitability of satisfying the particular need at hand.

Thus, design engineering, user and buyers attaint to develop a material specification in which quality characteristics of the specific materials match close with the quality characteristics need to satisfactory fulfill fundamental requirement of the job.

1.2 Statement Of Problem

In most industrial organization, the purchasing function is faced with so many problems when it comes to quality determination, some of these problems include;

  1. Purchasing department is not involved in the quality control
  2. Quality control and inspection are been cairned one by people who are skilled in quality management and control.
  3. The role of purchasing is not taken seriously in most comprise and thereby an not seen to make any impact in the [profitable of the company.

1.3 Objectives Of The Study

The study is under taken in order to explore the academic relationship between classroom theory and what is practically obtainable in manufacturing industry and government establishment having the carefulness in choosing the project topic.

“purchasing role in quality control and inspection among the objective area”.

  1. To investigate the degree of involvement of purchasing quality control.
  2. To explore and means to improve the art of quality control in the organization
  3. To investigate the relationship between various departments involved quality control inspection.
  4. To investigate the impact of quality control and inspection.
  5. To investigate top management role in the quality control, inspection, control polices and strategies.

1.4 Significance Of The Study

The view to the huge expenditure on purchasing of material used in organization, it becomes imperative for the role of purchasing to be closely spelt out in the inspection of material and also in the control of this quality. It is significance of this study to make a viable and significance ratification so as to clearly identify what role of purchasing matters in any organization. The study is to arouse consciousness to the benefit of professional purchasing in our organization. It aimed at showing how purchasing is involved in quality matter. It is also meant to review the way quality and inspection of material is taken care of in an organization. The study is also undertaken in partial fulfillment of the requirement of the national board for technical education and federal polytechnic Nekede, for award of National Diploma in purchasing and supply.

1.5 Research Question

  1. Is purchasing department involved in quality control
  2. Is the work been carried out by skilled problem
  3. How competent are people working with you
  4. Do you think the way they work effect [the function they are suppose to be doing.
  5. Is their function been seriously in an organization?

1.6. Scope Of The Study

The scope of the study is supposed to cover a total or a lot of different organization, but due to financial and time constraints, the researchers intend to summaries it with an organization or a manufacturing organization.

1.7 Limitation Of The Study

This research work is handicapped by a number of factors which are as follows;


Time factor is one of the limiting factors that affect this project work that is the time limit within which to complete this work is relatively small and does not allow for a detailed investigation of the factor wanted by the researcher.


In project work like this, tire a bound to be some financial hindrances and obstacles that could pose threat to the progress of the project. As we all know, that money is not easy ‘to get, so the researcher has to limit it to the available financial resources and structurally adjust ‘the project.

1.8 Definition Of Terms

From the organization perspective purchasing is defined as organizational function responsible for obtaining by purchase, lease or other legal means equipment, material supplies and services required by an organization for use in producing of other goods and services which satisfy the consumer’s needs.

Therefore the role of purchasing in very organization depends so much on the objectives of the organization. Purchasing roles in an organization include;

To ensure that materials of the right quality, in the right quality, from the right source/supplies at the right price, at the right time and at the right place. However the SRS of purchasing can be discussing below;

The Right Quality:

It is the quality which is consider fitted or most appropriate for a particular application having regard both to coast and to technical suitability.

The Right Quality:

It refers to the value or amount of material that can be most economically purchased at a particular time.

The Right Source / Supplier:

It refers to supplies who supply the right quality material when needed.

The Right Time:

Is the time at which the material ordered is to be supplied.

The Right Price:

Is the value of a commodity or service measured in term of the standard monetary unit.

Role Of Purchasing In Quality Control And Inspection In An Organisation

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