Design And Implementation Of A Computerized Motor Vehicle Plate Registration System

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computerized Motor Vehicle Plate Registration System


The Design and Implementation of motor vehicle plate system is an academic work which aims in developing a computerized system to maintain all the daily works of vehicle plate registration in the Road safety commission. This project has many features like facility of vehicle information and a facility of registered vehicle through which the admin can monitor the whole system. It also has facility of all registered vehicle where the admin can print the vehicle of an identified customer. Overall this project of ours is being developed to help the vehicle management to maintain the vehicle plate in the best way possible and also reduce the human efforts. The Programming language used in developing this application software is Visual 2012. It runs in Windows 98 to Latest windows 10. It also requires Microsoft access 2010 re-distribution to avoid errors.

Chapter One


This chapter gives an overview about the aim, objectives, background and operation environment of the system.

1.1 Background of the Study

Motor vehicle plate System is an application which is generally small or medium in size. It is used by Road safety authority to register and manage vehicle plate using a computerized system. Road safeties are governing bodies whose job is to check vehicles and other vehicle information. With this computerized system there will be no loss of records or member records which generally happens when a non – computerized system is used. All these modules are able to help vehicle plate authority to register and maintain the vehicle plate with more convenience and in a more efficient way as compared to plate registration systems which are not computerized.

1.2 Statement of the Problems

The problems found during plate registration were so much that there were cases where plate files got missing, sometimes issuing of fake plate by frauds. UNidentification of plate vehicle in the office, time required to record as well as presenting Information and also the cost of plate registration, also it takes days, week, and even month to complete the vehicle plate registration.

Lack of effectiveness in their methods of record keeping, further compounds the problem.

1.3 Objective of the Study

The project aims and objectives that will be achieved after completion of this project are discussed in this subchapter.

The aims and objectives are as follows:

  1. To resolve plate registration issue.
  2. To create a database for the management to provide new vehicle details this will make it easy to carry out registration and to register new vehicles.
  3. To create a list that contains details of vehicle plate information.
  4. To create and print a design plate.

1.6 Significance of the Study

The significance of this study was to help and give a benefit to the concerned group below.

This study will be beneficial to the following:


Through computerized vehicle plate registration system, they can easily get their plate numbers and every detail for their vehicle after registration to avoid embarrassment on the road. Convenience is more visible for it is not time-consuming, resulting to a number of accomplished works.

Vehicle Plate Management:

The computerized vehicle plate registration system would improve the monitoring capacities of those who maintain the vehicle plate. It would be easier to determine whether particular plate is registered or not. In addition, they can easily identify when all the vehicle plate are that are registered. Furthermore, the seaport management would be much guided when it comes to recognizing new inventory goods, letting them arrange it promptly and accordingly.

1.7 Limitation of the Study

  1. Unavailability of academic materials.
  2. Transport problem
  3. Lack of financial support
  4. Lack of Time
  5. Unavailability of programming software such as vb.Net.

1.9 Scope of the Study

This research work will concentrate on Input vehicle information, Register vehicle, and all registered vehicle menu which includes handling of some queries like; posting and searching for vehicle information that has already been registered. It is a case study of Road Safety Commission.

1.8 Assumption of the Study

During the process of data collection, information relating to Vehicle Registration was obtained from IBOM E – LIBRARY. The information was collected from the admin staff during the course of my industrial attachment. Hence, it is assumed that all the data collected are correct and contains no false information.

1.8 Definition of Terms


A thing used for transporting people or goods, especially on land, such as a car, lorry, or cart.


It is the co-ordination of all the resources of an Organization through the process of planning, Organization, directing and controlling


Physical component of a computer that is used to perform certain task.


Numbers, Text or image which is in the form suitable for Storage in or processing by a computer, or incomplete Information.


A meaning full material derived from computer data by organizing it and interpreting it in a specified way.


Data entered into a computer for storage or processing.


Information produced from a computer after processing.

Information System:

A set of interrelated components that collect (or retrieve), process, store and distribute information to support decision making and control in an organization.

Vehicle Plate Management System:

A Vehicle plate management system, also known as an automated vehicle plate system is software that has been developed to handle functions of registering vehicle plate.


Computer is an electronic device that accepts data as Input, processes data and gives out information as output to the user.


Software is set of related programs that are designed by the manufacturer to control the hardware and to enable the computer perform a given task.


Hardware is a physical part of a computer that can be touched, seen, feel which are been control by the software to perform a given task.


Database is the collection of related data in an organized form.


Programming is a set of coded instruction which the computers understands and obey.


Technology is the branch of knowledge that deals with the creation and use technical and their interrelation with life, society and the environment, drawing upon such as industrial art, engineering, applied science and pure science.


A set of logic rules determined during the design phase of a data matching application. The ‘blueprint’ used to turn logic rules into computer instructions that detail what step to perform in what order.


The final combination of software and hardware which performs the data matching.

Data Matching Database:

A structured collection of records or data that is stored in a computer system.

Data Cleansing:

The proactive identification and correction of data quality issues which affect an agency’s ability to effectively use its data.

Data Integrity:

The quality of correctness, completeness and complain with the intention of the creators of the data i.e ‘fit for purpose’


The process of an individual to enroll aith an agency. Involves the initial collection of identifying details.

Chapter Five

Summary, Conclusion and Recommendations

5.1 Summary

In summary, this Academic Work project has done a great deal of giving a broad knowledge of what seaport billing database management system is all about. It went as far as highlighting the works of seaport billing database system.

5.2 Conclusion

From this Academic Work, I have been able to show the application of database management system (seaport billing System) and how it can be used, it has achieve the full aim of letting the public know what computer system is all about.

5.3 Recommendation

I hereby recommend this Academic work to be used by staff and management of ……. and indeed any other Institution with similar structure and organizational framework for the following reasons:

  1. The academic work has been able to solve the problem related to easy access of seaport billing information.
  2. It has helped to issued out cards, giving report and knowing the number of goods purchased and sold in the warehouse.

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