Design And Implementation Of A Civil Service Recruitment System (A Case Study Of Nigeria Civil Service Commission Enugu)

Design And Implementation Of A Civil Service Recruitment System (A Case Study Of Nigeria Civil Service Commission Enugu)

Abstract

Web based recruitment portal is a web based application that monitors the recruitment process of any organization online. It has the features that allow the user to apply for job online. When application is sent through the web portal, based on the requirement of the said job description, the portal screens the candidate and determines whether or not the applicant is qualified. If the applicant is not qualified, the portal rejects the application and returns a feedback to the user, else the applicant’s information will be sent to the portal’s database, where the administrator can access notify the applicant of a date of an interview. The web based recruitment portal is or should be recommended for every organization in their personnel department because it will ease the stress of the personnel managers and as well help them to select the suitable people to suit the position. This web portal will be developed using dream weaver platform and the scripting writing with PHP server technology. The database will be administered using mySQL.

List of Tables

• Table 4.1 Data Structure
• Table 4.2 Data Structure of the Report

List of Figures

• Fig 4.1 Application Form
• Fig 4.2 Typical Report from the System
• Fig 4.3 Flowchart of the Recruitment Process
• Fig4.4 Resourcing Flowchart
• Fig 4.5 System Flow Diagram
• Fig 4.6 Site Definition Window in Dreamweaver

Table of Content

• Cover page
• Title page
• Certification
• Approval page
• Dedication
• Acknowledgement
• List of Tables
• List of Figures
• Abstract

Chapter One:

Introduction

• 1.1 Background of the Study
• 1.2 Statement of the Problem
• 1.2.1 Solution
• 1.3 Objectives of the Study
• 1.4 Significances of the Study
• 1.5 Scope of the Study
• 1.6 Limitations of the Study
• 1.7 Definition of Terms /Variables

Chapter Two:

Literature Review

• 2.1 Overview of Recruitment Process
• 2.1.1 The Induction Timetable
• 2.1.2 The Induction Process
• 2.2 Implication of Poor Recruitment by Line Managers
• 2.3 Overview of Web Portal
• 2.4 History of Web Portal
• 2.5 Types of Web Portal
• 2.5.1 Personal Portal
• 2.5.2 Vertical Portal
• 2.5.3 Regional Web portal
• 2.5.4 Vertical Information Portal
• 2.5.5 Search Portal
• 2.5.6 Government Web Portal
• 2.5.7 Corporate Web Portal
• 2.5.8 Stock Portal
• 2.5.9 Tender’s Portal
• 2.5.10 Hosted Web Portal
• 2.5.11 Domain-Specific Portal
• 2.5.12 Engineering Portal
• 2.6 How Portals Functions and Components
• 2.6.1 Channels
• 2.6.2 Directory Services
• 2.6.3 Roles
• 2.6.4 Customization Backend Integration

Chapter Three:

Research Methodology and System Analysis

• 3.1 Research Design
• 3.1.1 Sources of Data
• 3.2 Analysis of the Existing System
• 3.3 Advantages and Disadvantages of the Existing System
• 3.3.1 Advantages of the Existing System
• 3.3.2 Disadvantages of the Existing System
• 3.4 Analysis of the New System
• 3.4.1 Online Application Form
• 3.4.2 Form Validation
• 3.4.3 Database
• 3.4.4 Job Advert Page
• 3.4.5 How the Site is Run
• 3.5 Advantages and Disadvantages of the New System
• 3.5.1 Advantages of the New System
• 3.5.2 Disadvantages of the New System
• 3.6 Justification of the New System

Chapter Four:

Design, Implementation and Testing of the New System

• 4.1 Object of the Design
• 4.2 Input and Output Specification
• 4.3 Input and Output Format
• 4.4 System Flowchart
• 4.5 Overall Data Flow Diagram
• 4.6 System Implementation
• 4.7 System Documentation
• 4.8 Testing and Integration
• 4.9 User Guide
• 4.10 Choice of Programming Language
• 4.11 Software Testing and Integration
• 4.11.1 The Test Plan
• 4.11.2 System Testing
• 4.11.3 Main System Driven Testing
• 4.11.4 Database Testing
• 4.12 Performance Evaluation/Cost Analysis

Chapter Five:

Summary, Recommendation and Conclusion

• 5.1 Summary
• 5.2 Problem Encountered and Solutions
• 5.3 Suggestions for further Improvements
• 5.4 Recommendation
• 5.5 Conclusion
• Bibliography
• Appendix :
• Appendix 1; source code
• Appendix 2; Application form
• Appendix 3 ; A Typical report form for the system
• Appendix 4; Site definition in Dreamweaver

Chapter One

Introduction

1.1 Background of the Study

Recruitment management system is a system that processes the application of applicants so as to determine eligible candidates for employment. Recruitment of employees also known as forms a core part of the central activities underlying human resource management: namely, the acquisition, development and reward of workers. It forms an important part of the work of human resource managers – or designated specialists within work organizations. It has an important role to play in ensuring worker performance and positive organizational outcomes. It is often claimed that selection of workers occurs not just to replace departing employees or add to a workforce but rather to put in place workers who can perform at a high level and demonstrate commitment. Recruitment is important for organizations since it performs the essential function of drawing an important resource, human capital, into the organization. It has a strategic aim as it focuses on the need to attract high-quality people in order to gain a competitive advantage. Recruiting people with the right abilities reinforces the organizational goals. E-recruitment is the use of the internet to attract potential employees to an organization, and can include the use of an organization’s own corporate website as well as the use of commercial job boards.

Every organization is made up of employees, and before employees are recruited, information pertaining to them is obtained, processed and analyzed after they have applied to determine their qualification for employment into a given position. For every position, there are certain skills and qualifications needed. The performance of the individual is a function of employee ability, motivation and opportunity: Human Resource Management (HRM) is a term that has been in use for over two decades now and it is a unit with the responsibility of short-listing eligible applicants to become staffs of a given firm. It was previously referred to as personnel administration and it is a vital part of every organization.

Every organization seeks to employ the most suitable staff in order to move the organization to the next level or to beat-up the ever increasing competition in the business world. The problem is how to get the appropriate person for a particular post or job considering the large number of people that will apply for a particular job offer. How the most efficient or the most competent job seeker be reached to take-up the available job without spending more than expected. What means of processing application that is fast enough and what criteria will be used for recruitment and selection that will produce the right person for the job?

With the increasing effect of globalization and technology, organizations have started to use information systems in various functions and departments in the last decades. Human resources management is one of the departments that mostly use management information systems. HR information systems support activities such as identifying potential employees, maintaining complete records on existing employees and creating programs to develop employees’ talents’ and skills. HR systems help senior management to identify the manpower requirements in order to meet the organization’s long term business plans and strategic goals. Middle management uses human resources systems to monitor and analyze the recruitment, allocation and compensation of employees. Operational management uses HR systems to track the recruitment and placement of the employees. Noor & Razali (2011)

1.2 Statement of Problem

The Nigerian civil service organizations lack a computerized system that will enable them to carry out the task of recruitment. The traditional flat file organization is still in use and this makes the management and retrieval of information pertaining to recruitment difficult to manage. Manual system of short-listing employees is very costly and also time consuming, due to the time wastage on sorting applicants’ resumes. These problems are ever nagging and awaiting solutions in the process of recruiting and selecting personnel. It is in view of this that this study is conducted to develop an automated staff recruitment management system.

1.3 Aim and objectives of the Study

The aim of the study is to Design and Implementation a Civil service recruitment system. The following are the specific objectives of the study:

1. To design a database application to manage civil service recruitment records
2. To implement a system that can be used to process civil service recruitment application record.
3. To implement a system that will be used to obtain reports of civil service recruitment.

1.4 Significance of the Study

The significance of the study is that it will aid in the easy management of civil service recruitment records. It will help the civil service commission solve the present challenges they are facing in handling applications by providing a software system that processes the application of different applicants. It will also save them time and cost of recruiting. In addition, other scholars seeking for valuable information on the subject will find this research material relevant.

1.5 Scope of the Study

This study covers design and implementation of a civil service recruitment system using Civil service commission, Uyo as a case study.

1.6 Organization of Research

This research work is organized into five chapters.

• Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.
• Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.
• Chapter three is concerned with the system analysis and design. It presents the research methodology used in the development of the system, it analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.
• Chapter four presents the system implementation and documentation, the choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.
• Chapter five focuses on the summary, constraints of the study, conclusion and recommendations are provided in this chapter based on the study carried out.

1.7 Definition of Terms

Application

A formal and usually written request for something such as a job, a grant of money, or admission to a school or college

Employment

The condition of working for pay

Human resources

The field of business concerned with recruiting and managing employees

Management

The organizing and controlling of the affairs of a business or a sector of a business

Recruitment

To enroll somebody as a worker or member, or to take on people as workers or members

Short-list

To put somebody or something on a final list of candidates for a position or award.

Staff

People who are employed by a company or an individual employer

Civil service

Civil Service is the body of government officials who are employed in civil occupations that are neither political nor judicial.

Chapter Five

Summary and Conclusion

5.1 Summary

At the end of this research work, several lessons were leant. These include among others, how web pages can be hosted on the internet.

Again the primary aim of this work was achieved, which is the design of a recruitment web portal.

5.2 Problems Encountered and Solutions

There were several problems encountered in the process of this design. The most important aspect of the problem was the aspect of information gathering. It was very difficult to for me source information for the relevant thing that I needed to do.

Finance was another important aspect of the work that rendered everything almost impossible.

5.3 Suggestions for Further Improvements

I would rather here suggest that anybody wishing to repeat this work should dwell more on incorporating sound into the system. Higher programming languages such as java, .Net, etc may be used for future development.

5.4 Recommendations

I will strongly suggest that more time should be allocated to school project. This will go a long way to helping the student involved to truly participate actively in developing his work.

Another important suggestion is financial support. Government and agencies should come to the aid of the student carrying out such project work as this financially. This can only be possible if the school will link the student to such agencies and governmental institutions.

5.5 Conclusions

Web portals are essential aspects of the internet that provide temporal link to vital information resources. This project work has been able to implement one for job recruitment exercises.

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