Design And Implementation Of A Computerized Traffic Offence Documentation System (Case Study Of Federal Road Safety Commissioner, Enugu)

Project and Seminar Material for Computer Science and Computer Engineering

Project and Seminar Material for Computer Science and Computer Engineering


This project was centered on traffic offence documentation system. The current process of traffic offence documentation is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using visual basic 6.0 and Microsoft access database. This language was chosen because of its easy syntax and features for developing windows based applications.

Table of Content

Preliminary Page(s)

  • Title Page
  • Certification
  • Dedication
  • Acknowledgement
  • Abstract

Chapter One

Background of the Study

  • 1.1 Introduction
  • 1.2 Statement of problem
  • 1.3 Purpose of Study
  • 1.4 Objectives of Study
  • 1.5 Scope of the Problem
  • 1.6 Limitation of Study
  • 1.7 Assumption
  • 1.8 Definition of Terms

Chapter Two

Literature Review

Chapter Three

System Analysis and Design

  • 3.0 Introduction
  • 3.1 system analysis
  • 3.2. Methods of data collection
  • 3.3. Problems of the current system
  • 3.4 Objective of the new system
  • 3.5. Main menu specification
  • 3.6. Overview of the systems flowchart
  • 3.7 Systems design
  • 3.8 Procedural flowchart

Chapter Four

System Implementation

  • 4.1. Introduction
  • 4.2 Justification of the programming language used
  • 4.3 System requirement
  • 4.4 System testing
  • 4.5 Training and retraining of staff
  • 4.6 Changeover procedure
  • 4.7 User manuals

Chapter Five

Summary, Conclusion and Recommendation

  • 5.1 Summary
  • 5.2. Recommendations
  • 5.3 Conclusion
  • References
  • Appendixes

Chapter One


1.1 Background of the Study

Around the world road traffic injuries are a major public health challenges that requires concerted efforts for effective and sustained prevention. An estimated 1.2 million people are killed in road crashes every year and many as 50 million supper injuries. The world health organization believe that these figures could increase by more them half over the next 20year unless there is a firm commitment to road safety and accident prevention, especially in Nigeria, most adult will know of someone who has been killed or injured in a road traffic accidents. It is a dad fact that many of these accidents and their consequences will have been avoidable.

Therefore this project, computerized traffic offence documentation system will help to keep records of all traffic offences committed by road users and also maintain the databases of the commission (F R S C)

1.2 Statement of the Problem

The present system of traffic offence documentation system has a lot of problems which are mentioned below:


Going by the present system of operation, time is consumed in the manual handling of operation involves in road traffic documentation.


This is the greatest problem of the federal Road safety commission. The commission ends t o loose a lot of money running the agency manually.

Document Integrity:

This is viewed in the contest of the safety, in the contest of the safety, in validity of the records in the document files used in the report generation. In term of safety, the native of the system makes it vulnerable to left, fire or accidental distruction. This makes the system in safe as the time needed to replace lost data or files is enormously large.

1.3 Purpose of the Study

This study is designed to help federal Read safety commission to document all road traffic offences incurred by the road users.

This study also tries to give an in-depth looking in the easiest and most effective way for the growth and development of the federal Road safety commission of Nigerian in order to control and render its activities to the Nigerian and other coteries.

1.4 Objectives of the Study

The objectives are as follows:

  1. To provide better services to the public and users.
  2. To keep records that are compact, integrated and up dated
  3. To produce a system where information and output report will be produced or made available much faster more accurately and more detailed to the commission and the public (Road users).

1.5 Scope Of The Study

This study is strived at finagling out how effective the computerization of Nigerian Road safety commission will improve the operation of the commission.

However, the research project is limited to traffic offence documentation section.

1.6 Definition Of Terms

  1. INFORMATION-this is the assemblage of data into a meaningful form.
  2. F R S C
  3. Computerization
  5. DATA
(2) FRSC:

Federal Road safety commission a body responsible for the control of Road users in the country Nigeria.

(3) Road User:

Person or persons making use or applying on the road.

(4) Data

It is unprocessed information.

(5) Computerization:

Refers to the application of computer in performing operations or manโ€™s problem like on mechanical a counting.

Chapter Five

Summary, Recommendations and Conclusion

5.1 Summary

This project work through critical design and dedicated supervision has been carried out and presented as a contribution to the use of information technology.

The existing system was studied and this new system has been designed to take care of the inefficiencies of the old system. This system carries out traffic documentation processing with maximum security and accuracy. It is depressing that there is slow adaptation to new technology in various organizations. But I hope that after the introduction of this software, there will be a change.

5.2 Recommendations

Computer has become an indispensable tool to all fields of human Endeavour. For the management to be able to perform the functions which include planning, organizing, controlling, directing, coordinating and decision making? There is need for a computerized system.

When traffic documentation offence system is computerized, it will go a long way to help the management. I therefore, recommend this software to the commission, if not now, should consider it in future.

5.3 Conclusion

The conclusion of this project work is based on the advantage of computer-based system over a manual system. This project work in success has produced documentation software which can be used to by traffic officers to effectively document traffic offenders.

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