Design And Implementation Of A Computerized Hospital Billing System (A Case Study Of Penults Hospital Enugu State)

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computerized Hospital Billing System (A Case Study Of Penults Hospital Enugu State)


This project was centered on Hospital Billing information system. The current process of keeping records of patients is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using Microsoft visual basic 6.0 programming language. This language was chosen because of its easy syntax and features for developing windows based applications.

Table Of Figures

  1. Organization structure
  2. Information flow diagram
  3. Output form Design
  4. Billing form Design
  5. File Design for billing
  6. File Design for Account payable
  7. Program flow chart

Table Of Contents

Preliminary Page(s)

  • Title Page
  • Declaration
  • Approval
  • Dedication
  • Acknowledgement
  • Abstract
  • Table of Content

Chapter One

  • 1.1 Introduction
  • 1.2 Statement of the problem
  • 1.3 Purpose of the study
  • 1.4 Aim and Objectives
  • 1.5 Scope
  • 1.6 Limitations

Chapter Two

  • 2.1 Literature Review

Chapter Three

  • 3.1 Description and analysis of the existing system
  • 3.2 Fact finding method used
  • 3.3 Organizational structure
  • 3.4 Objective of the existing system
  • 3.5 Input, Process, Output analysis
  • 3.6 Information flow diagram
  • 3.7 Problem of the existing system
  • 3.8 Justification of the new existing system

Chapter Four

  • 4.1 Design of the new system
  • 4.2 Output specification and design
  • 4.3 Input specification design
  • 4.4 File design
  • 4.5 Procedure chart
  • 4.6 System flow chart
  • 4.7 System requirement
  • 4.8 Implementation
  • 4.9 Program design
  • 4.9 Program flow chart
  • 4.10 Source program
  • 4.11 Test run

Chapter Five

  • 5.1 Documentation
  • 5.2 Recommendation and Conclusion
  • Reference

Chapter One

1.1 Introduction

Hospital is responsible for the supply of drugs to various inhabitants in zone at specific drug rates. Form the inception of the hospital, billing has been manually processed.

The manual system employed is not very efficient, a lot of paper work has to be done, receipt, irrespective of patients, take a long period of time to prepare. Due to the volummous number of drugs users, record of patients which serve as information for preparing managerial decision are very difficult to locate manually.

Therefore because of the problem and error arising from such a system, the computer based billing system because very invaluable.

The Benefit Of This Work

  • To assist hospital organization to maintain concise patients monitoring. This project is designed to overview how computer can be use to operation in hospital set-up system. Consequence, this can also serve as aid for computer efficiency designed to carry out administrative job.
  • In the event of hug investment the risk at least will be reduced, this means that when the hospital spends a hug capital to carry out some project, that they will recover the capital with minimum risk.

1.2 Statement Of The Problem

By account of history, hospital billing has been plague by several factors based on the current manual process:

  1. File and record are not properly kept.
  2. Error are easily made and hardly detected.
  3. Information is not well maintained.

The sole aim of this project is to reduce units entirely all these irregularities by the use of computer.

1.3 Purpose Of The Study

  1. To reduce stress, abnormalities, irregularities, time consumption and cost of operation involved or fund in various aspects of record control.
  2. To raise the standard of computer to a greater height in the organization and also in the society

1.4 Aims And Objective

This project aim primary at developing a computer-based hospital billing system that will prepare bills for patients in an area. A computer-based system can be “batched” or “interactive” a batched processing system is one where transaction are collected and prepared for input for processing as a simple unit. There may be some delay between the occurrence original event and the eventual processing of the transactions. Interactive system are those which allow the user to input data in response to the information displayed on the screen

The project is concerned with only interactive system. The practical system used is the hospital billing system.

The project however aims at the following:

  1. A faster means of billing a patient
  2. Reducing redundancies of files
  3. Generation of monthly billing transaction information
  4. Increasing billing efficiency
  5. A faster means of calculating revenue

1.5 Scope

The scope of this study, which is equally the domain or the problem area is particularly the case study of this research work “penults hospital Enugu” and it is to provide a program that will effectively handle the operations of a hospital billing system.

A program that will be interactive one, which means there will be at time/opportunities for operator to supply data to the computer

1.6 Limitation

Form the on set, everything seemed, to be good. But there is nothing with merit without demerits. Some of the constraints, which would have made me not to finish this work.

  1. Financial help which I needed most to carry out this project work
  2. Constant fluctuation of light, which almost made me to have hypertension.
  3. Economic uncertainty in the country

Despite all this temptation, I thank God or giving me strength to overcome it all

Chapter Five

5.1 Documentation

Documentation is a written description of have a program works, how it is to be run on a computer. It provide the user with all the information necessary to fully understand the purpose of the program, and how that purpose has been achieved. Its important cannot be over stressed it will serve as a reference anybody or group of persons that may want to research further or improve on the system designed. It will also serve as manual to anybody that will use the system, in the program for the running of DESIGN AND IMPLEMENTATION OF AN ON LINE MEDICAL BILLING SYSTEM is stored in 3M lightly density diskette. To run the program, insert the diskette in the 3.5 drive and at DOS prompt change drive A or B as the case may be typing A or B and press ENTER KEY, the system will this prompt A or B declaring.

At the display prompt type BASIC. This will invoke the ENVIRONMENT, at the HTML command line type HTML. Press Esc key then type ALT to highlight the files then press ENTER, you will see all the file stored in the system use the TAB key an select your file and then press ENTER , your file then loads .To run the program us f6.

System Maintenance

This entails how the new system should be taken good care of in order to last longer for the organization.
Therefore, under this use have preventive maintenance under the preventive, are have active preventive maintenance (PM)

Preventive Maintenance

This could be explained as the type of maintenance that gives years of trebled free service to the organization.

Active Maintenance

This include the various procedures that when applied to need system, promote a longer trouble free life.

This include the following:

Cleaning and lubricating all the component in the new system.

Informing the hard drive, how often one should implement APM depends on the environment of the new system and the quality of the components of the new system.

Passive Preventive Maintenance

This include all the thing you can do to protect the new system form the environment.

Such is the following:

  1. Using power protecting devices.
  2. Ensuring a clean temperature control environment.
  3. Keeping the new system from excessive vibration.

5.2 Recommendation and Conclusion

Billing system is a rest application and area exist where on can further research. This application is recommended to any corporation of the life washing to computerized their billing system for effective and more flexible system of generating bill for various patient utilizing the hospital resources.

After through research, the writer also recommends. Research could be done in a bid to implement this project on a main from in this ease terminal will be used.

Research in billing system can be extend to often aspects of the public hospital.

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