Design And Implementation Of Computerized Student Information Tracking System

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of Computerized Student Information Tracking System


Student information tracking system is a system designed to computerize the process of student information records considering the problems faced by doing this manually. The system was studied and relevant officials were interview to acquire the required data. This designed system allows easily information retrieval of accurate information for effective and efficient allocations. Easy maintenance of information integrity as well as time saving and reduction in operation. The system design in visual basic 6.0 is interactive, menu- driven and user friendly. It provides a timely information: about students. Most students information operations are recorded and stored in the computer and retrieved at willed. It ensures security as students must logo to the systems before they see information concerning them.

Chapter One

1.0 Introduction

A student information system (SIS) is software application for education establishments to manage student data. Also known as student information management system (SIMS), student records system (SRS), student management system (SMS), campus management system (CMS) or school management system (SMS). The SIS is equivalent to an Enterprise Resource Planning or ERP system for a cooperate customer. As such, many of the issue with ERP system selection Methodology, implementation, and operation of an ERP system apply too. Student information system (SIS) is also a computer- based application software designed to introduced a conducive and structured information exchange environment for integrating students, parent, teachers and administration of a school or college. Some of the other software packages available for this purpose include student management system (SMS), student information management system (SIMS) and student record system (SRS). These software system enable educational institutions to surprise student- related activities such as Keeping records of tests or examination conducted, attendance, appraisal on performance including details of mark scored, particular of everyday school attendance, and all other institution- related activities? In short, they provide a complete student records system. They are designed with diverse application potential ranging from simple management of students? Records at school to manage of all student- related functions as well as administrative functions of a university or a chain of educational establishments.

1.1 Theoretical Background

Today, it is believed that the application of computer technology in any activity would go along way in making activity much easer. To the research this statement remains theory until proven otherwise by the implementation of computerized student’s information tracking system. It is also believed that the benefits and advantages of using computer is more significant than that of the manual methods. This also wants to be proven beyond doubt by the researcher through the implementation of the system.

1.2 Statements of the Problems

In much higher learning school in the country, they do have data bank that contain all information of every students who are learning in the school. In the case of conflict that do happen in many schools, for the management to fetch out the culprit cause the management a lot of time and resources. Through the implement at of the new system, it seeks to provide a reliable storage that will contain every information that concern both students and their guardian incase of investigation. It would also solve the problem of mass absence from the class during lecture by keeping the records of students who are in the class day by day.

Aim and Objective(s) of the Study
The project is aimed at developing student information tracking system with improved performance over that of the current to ensure that the problem of the current system are properly analyzed and a solution to such problems incorporated in the new system.

Student information system must meet the following objectives:

  1. Enable self-service for students to perform basic administration functions and tasks in a “one – stop” service and access environment.
  2. Integrate data sources and process them through a single function that supports one-time entry of student data.
  3. Support the retention and recruitment of students and encourage a strong and positive relationship with the university, alumni, donors, and other constituencies.
  4. Integrate and support new learning and teaching opportunities and technologies for students and faculty.

1.4 Significant of the Study

The use of student information system has the significance effect and this can be enumerated as follows:

  1. To help the school to know the pedigree of all the student admitted into the school.
  2. To create a storage of large volume of data on school records.
  3. To assist the school management for easily identification of students.
  4. To prevents students to involve themselves any havoc happening in the school because of the fear tracking them.

1.5 Scope of the Study

This project is aimed at how the institute can improve the efficiency of the services. Student information tracking system is one the application involves almost all the features of the information system? The futures implementation will be online help for users to obtain information.

1.6 Organization of the Research

This project is divided into five

Chapter one gives a generation introduction, theoretical background, statement of the problem, aim and objective (s) of the study, significance of the study, scope of the study, organization of the research and definition of the terms.

Chapter two handles introduction, literature review highlighting basic concepts.

Chapter three is deals with system design that handles introduction, research methodology, input/output format, program flowchart.

Chapter four is the system implementation and evaluation phases that handle system design flowchart, choice of programming language, analysis of the modules and implementation.

Chapter five handles introduction, summary, conclusion and recommendation of the research.

1.7 Definition of Terms

Tracking System:

It is used for the observing of persons or objects on the more and supplying a timely ordered sequence of respective location data to a model e.g. capable to serve for depicting the motion on a display capability.


A person studying at a university other place of higher education.

Student Information:

Is a student-level data collection system that allows the department to collect and analyze more accurate and comprehensive information.


An institution for educating children or any institution at which institution is given in a particular discipline.

Chapter Five

Summary Conclusion and Recommendation

5.0 Introduction

This chapter is the concluding chapter of the research project. It takes a look at summary, conclusion and recommendation.

5.1 Summary

The research project focused on “student information tracking system” A case study of Akwa Ibom State College of Education Afaha Nsit. After starting the objectives of the study, the researcher source for data using different techniques which includes interview method and observation method. Textbooks journals and the internet also provided a good source of information. This gave room to the detailed investigation and analysis of the manual system in the Administrative department of the school and finally to design student information tracking system that capable of accepting data entries, updating files, maintain records, store and retrieve also print student information with easy when needed and with much convenience.

5.3 Conclusion

The implementation of the new system is of more benefit than the known manual, method of student information tracking system. The system has better facilities and more advantage than manual method in the area of speed, accuracy, efficiency information processing, storage and retrieved.

5.4 Recommendation

The maintenance of the system should be taken seriously. Any fault on error discovered should be reported to the programmer for possible corrections. The administrative department of College of Education Afaha Nsit should be trained on the usage of the system to enhance its effectiveness. Protecting of software by having backups of the software of the original source programmed and stored in a very saved place and must be away from humidity and sunlight.

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