Designing A Computer Software For The Registration Of Patients In FSDT&T Clinic/Laboratory
The study was aimed at designing a computer software for registration of patient’s in FSDT&T clinic/laboratory. The work was reviewed from text books, journals, website which highlights the process of designing of designing the software using waterfall model method requirement, design, implementation, installation and maintenance. Then sing visual basic 6.0 and MSDN to create the interface, writing the code and set the properties and Microsoft Access for the database.
A computer is a piece of electronic equipment which accepts input of data using pre-defined instructions known as computer programs to execute the task in order to produce output (Anyaogu,2003).
According to Anyaogu, (2003), a computer program is a sequence of logically valid instructions which tells the computer what it is required to do. These programs or instructions are written in computer language. Software can be defined as that ordered sequence of instructions for changing the state of the computer hardware in a particular sequence which is usually written in high-level programming languages that are easier and more efficient for humans to use the machine language (www.wikiepedia.com).
Dental software are written in an assembly language essentially a mnemonic representation of machine language using natural language alphabet and it is classified under application software which allows end users to accomplish one or more specific task, (www.freedictionary.com).
In accordance with 21st century technology treatment plan and upgrading of equipment and record keeping in a particular format with uploading of patient’s medical/dental history as they visit the dental laboratory/ clinic is necessary. There is need to develop a soft record of a particular patient/ client past history accessible whenever he/she visit the laboratory/clinic brings about the development of a computer aided software to store this record instead of the use of papers and cards.
User written software are end-user development tailor-made systems to meet user’s specific needs, example dental patient laboratory/clinic registration software which helps in designing computer based information system ranging from relatively simple data entry to retrieval of jobs requiring long term analysis and planning.
1.2 Statement of the Problem
In combating the lost of vital patient dental documents/history in the laboratory/ clinic there is need to designing a computer based software for the registration of dental patients. The loss of these in formations is as a result of the following
Poor information storage method: The use of office files and file cabinet is not a good form of information storage those days.
Insecurity of data because it is prone to vandalization and unauthorized accessibility.
Duplication of data in various departments because of the nature of work needed.
It takes a long time in accessing records in the manual system due to the nature of work in the clinic. It is always good for materials to finish unnoticed.
1.3 Aims of the Study.
The aim of this study is to design computer software for the registration of dental patient in federal school of dental technology and therapy clinic/laboratory.
Other aims of the work include the following
- To work towards the elimination of ineffective modes of operation. It centers on the user having a good atmosphere for work thereby minimizing stress.
- The objective from the initiator of the proposal is generally towards combating all the problems discovered on the existing system, which are listed under the problem of study.
- Safeguarding of information through effective monitoring and accessing of the storage data in given filling processing system (data base).
1.4 Limitations and Delimitation of the Study.
The hindrances that were faced during this project work are lack of finance to carryout the project effectively and efficiently.
Another hindrance was the location and availability of a programmer to design the program. The high cost of a computer system and the functions used in the design the software also posed some hindrances to this project but later it was overcome when a functional computer set was delivered to the programmer.
The academic work load and the time frame for the project work was also another hindrance.
5.0 Summary, Conclusion and Recommendation
The research design was carried out to design a computer software for registration of patients attending FSDT&T clinic and because of loss of patients documentation and history this software was design which is user friendly (user oriented) to tackle the problems of card and paper in the aspect of patient’s registration and payment records.
Patient Registration: The software is able to register patient’s through the input device by the desk users. The patient’s dental history, medical history and social history is input into the system through the software link and along side the treatment plan/history is also input into it. The patient history can also be uploaded in case of reference, referral or amendments of the patient’s attending FSDT&T clinic when put to test.
Payment: The software is able to record through input the amount paid by each patient that attends the clinic and this part of the software also gives an accurate account of the step by step payment made to the clinic bursary. The software has a help desk that deals with the information about the software and the school, it is version 1.0.
Quality Control Test: from the respondents view and discussion 84% of the respondent found the job to be excellent and understandable and should be put to use and encourage immediate use of the software.
After the research design of the new software it is concluded that in accordance with the line of duty of the 21st century technological treatment plan and record keeping with payment options. It is necessary to design and implement this software for easy and fast healthcare delivery in our institution. The software was design to tackle problems of loss of patient records, clerking, use of cards and papers to reduce the level of damage generated by the use of this materials, the more need for a soft copy of the patient’s records. It is concluded thus that the software is user friendly and could run on any windows operating system/ disc operating system.
The following recommendations were made with regards to the design and finding from the quality control test carried out on the software:
- The software should be put to use so that better oral health care delivery can be carried out through clerking and records.
- It was also recommended that each of the departments should be supplied with a computer set and a central computer for easy networking and access to the database of the software, and give adequate report and workload of each department in line with the technological trends of the 21st century.
- It was recommended that further upgrade of the software should be done as the advancement comes up in technology.
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