Car Hiring Management System (CHMS)

Project and Seminar Material for Computer Science and Computer Engineering

Car Hiring Management System (CHMS) – Software


Abstract


The main objective of this study is to design and implement a car rental system for an organization. It is aimed at providing car rental services for Springligh technology. The system design incorporates both UML diagrams and user interface designs. The user interface design consists of various user interfaces and the chapter also explains the system design using UML Diagrams. The design is based on the following three steps. The first step is to develop a user friendly system that enables client check for availability of vehicle and book or reserve a vehicle online. The second step is the design of a system that stores bookings and reservation information as well as payment history to help the organization keep track of transactions. The third step is also to design a web-based system that allows clients to pay their car rent online. Finally, the system will be deployed on the web and it will be used by our universities to aid lecturers and other school staff in monitoring the electorate process.


Chapter One


1.0 Introduction

A car rental or car hire agency is a company that rents automobiles for shortperiod of time for a fee whether in a few hours or a few days or week. It is an elaborateform of a rental shop, often organized with numerous local branches (which allow auser to return a vehicle to a different location), and primarily ‘located near airports orbusy city areas and often complemented by a website allowing online reservations.

Car rental agencies primarily serve people who have a car that is temporarily outOf reach or out of service, for example travellers who are out of town or owners ofdamaged or destroyed vehicles who are awaiting repair or insurance compensation.
Because of the variety of sizes of their vehicles, car rental agencies may also serve theself-moving industry needs, by renting vans or trucks, and in certain markets other typesof vehicles such as motorcycles or scooters may also be offered (Mohd, 2012).

Car rental companies operate by purchasing or leasing a number of fleet vehicles and renting them to their customers for a fee. Rental fleets can be structured in several ways – they can be owned outright (these are known as ‘risk vehicles’ because the car rental operator is taking a risk on how much the vehicle will be sold for when it is removed from service), they can be leased, or they can be owned under a guaranteed buy-back program arranged directly through a manufacturer or manufacturer’s financial arm (Walter, 2012).


1.2 Statement of the Problem

In an organization running a car rental service, the Process on searching the client details is slow if the company is using manual system and there are thousands of clients. Besides that, staffs have to record the booking manually and it is difficult to produce a monthly report or an annual report. Manual system does not allow client to booking online and hard to keep track on the record of rental cars.


1.3 Objectives of the Study

The main objective of the study is to design and implementation a car rental system for an organization. Specific objectives of the study are:

  1. To develop a simple and secure system that protects clients information and confidential information of the organization.
  2. To design a user friendly system that enables client check for availability of vehicle and book or reserve a vehicle online.
  3. To design a system that enables clients pay their car rent online.
  4. To develop a system that stores bookings and reservation information as well as payment history to help the organization keep track of transactions.

1.4 Significance of the Study

The research project will help solve the numerous problems associated with the manual way of doing things. Errors, waste of precious time will be eliminated with the system. This will in turn enhance productivity and efficiency in the organization.


1.5 Scope of the Study

The system will be designed using MYSQL and PHP programming languages.


1.6 Definition of Terms

Car:

A car is a wheeled, self-powered motor vehicle used for transportation and a product of the automotive industry.

Car Rental:

A car rental, hire car, or car hire agency is a company that rents automobiles for short periods of time, generally ranging from a few hours to a few weeks.

Management Information System:

A management information system (MIS) focuses on the management of information systems to provide efficiency and effectiveness of strategic decision making.

CRMS:

Car Rental Management System is a web-based vehicle reservation system.


Chapter Five


Summary, Conclusion and Recommendations

5.1 Summary

The aim and objective of this research which was to provide a car rental services for Springligh has been achieved. The research begins with a general introduction to the area of study, historical background of the study, and a clear statement of the aim, objectives, scope and Limitations of the study. The next chapter focused on the review of relevant literature and the contribution of authors in the field of car rental services in Nigeria. The third chapter provided the full detail of the systems analysis and design by highlighting the system requirement specification, system flowchart and the various interfaces. Next, the system implementation was carried out specifying the testing strategies used. Also outlined in this chapter were the implementation tools and methodology. Finally, in chapter 5, the summary and conclusion of this research are discussed and recommendations made.


5.2 Conclusion

Based on the findings of this research, the following conclusions have been drawn;

A Car Rental system is of utmost importance to all company in this business. However it does not replace the traditional process of gathering user information and process it using user Driving license, but rather seeks to eliminate the stress encounter by the user and the admin as well. This will also go a long way in optimizing the correctness and transparency in every car rental station.


5.3 Recommendations

The following recommendations have been made based on the findings of this research;

  1. The Car Rental systems develop in the course of this research work should be adopted by our universities to aid lecturers and other school staff in monitoring the electorate process.
  2. To anyone who intends to carry out further research on this topic or one similar to this should endeavor to provide for both android and windows app.

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