Store Coding And Material Identification And Effect On Store Efficiency (A Case Study Of Nigeria Bottling Company (NBC))
Store Coding And Material Identification And Effect On Store Efficiency (A Case Study Of Nigeria Bottling Company (NBC))
Abstract
Empirical evidence does not exist currently on the relationship between store coding and material identification that ensure efficiency in the activity of store personnel. In this research, in attempt has been made to look into store coding and material identification and its effect on store efficiency of Nigeria Bottling Company. Although multiple causes lead to efficiency of stores personnel, the singular role of store coding is considered in this research. To achieve this objective, a clear statement of problem has been designed and field to both the research question and purpose of the study in order to generate adequate data for this exercise. A survey research design has been adopted with its qualitative instrument for primary data collection. Essentially the population for the study is 52 people out of which a sample of 20 has been selected suing judgmental sampling techniques for this survey.
Chapter One
Introduction
1.1 Background of the Study
Store code and material identification has witnessed great transformation in recent times due to technological advancement. Consequently, the risk of store personel have become far easier, more efficient, cost effective and all major operations are executed with high level of accuracy.
Store code and material identification is an aspect of store management that enjoys this transformation. The process of indexing, coding and sorting has improved significantly with computer system application across different purchasing organization. Materials brought into stores are immediately assigned system code and file names for easy identification. This is necessary to avoid problems of multiplicity of inappropriate or incorrect names assigned to materials.
Invariable, the vocabulary of identification and coding are separate concepts that are independent and mutually exclusive. Although, it is possible to have a good vocabulary in an organization not using a coding system. Identification of material successfully in inventory management is greatly aided by a logical system of classification covering all inventory items for the purpose of code.
Identification is the process of systematically defining and describing all items in store. The preparation and maintenance of store vocabulary is essentially or technically efficient. Vocabulary lies with the stores managers and his team who is responsible for the managing efficiency. Vocabulary includes the development of a technical for ensuring that words describing the articles or materials are sequence of importance. Whether or not a code system is at use, this technique should be employed. An efficient code system assists the store personnel in the controlling of the stock and easy identification of materials without wasting time. And vocabulary on the other hand is the transfer to writing of the things which has been recognized. Unfortunately, the users from the various functions department tend to draft the description according to their use of the items.
In this research work, an attempt is made to determine the harzards in preparing a vocabulary. Code or store catalogue and its effect on store efficiency of NBC Nigeria Plc.
1.2 Statement of the Problem
Empirical research has shown that virtually all organization have problems of store code and material identification. In most public establishment, code is left in the hands of non-professionals or even at worst in the hands of school certificate holders. The selection and placement of these mediocre in such strategic functions account for the poor performance of those establishments. The problem of poor materials are roughly handled, misplaced middle and mixed up etc the principle of an item for a place and place for an item is made of mockery.
Training and development in the store management area of an organization has always been flooded with professional and is considered as a dumping ground for unproductive personnel because of the notion that the store is nothing more than receiving and issuing section.
Management do not see code as an important aspect of storage and by so doing they feel without adequate and located with ease and so why should much money be spent on training staff, code and even buying computers to code the range of item held in the store. Since an unprofessional can identify each item in the store by its common names and this may lead to confusion and wrong identification of material which may in turn lead to delay.
1.3 Purpose of the Study
- To asses the level of importance (efficiency) of the store code system of coca-cola Plc.
- To identify the type of code in use by the organization.
- To identify the factors for successful development of an effective code system.
- To identify the demerit of coding system
- To identify the responsibility of stores management
1.4 Significance of the Study
This research project has both theoritical and practical significance in the following ways. First and foremost, it contains adequate literature on store code and material identification that relates to manufacturing company in general and coca-cola in particular. This broad based literature provide sufficient materials not only for general public but future researcher who may face the challenges of inadequate literature of store code and material identification in Nigeria.
In addition, the study generates further interest among future researchers as the challenges, dilemmas and contradictions within the store code and materials identification cannot resolved through a single research endeavor such as this.
The in-depth research on this topic has undoubtedly produced relevant field findings that have practical significance to the management of coca-cola. Beside the numerous challenges that thwort the company’s deal for an efficient store code and material identification and also a pre-requisite for the award of HND in purchasing and supply, Kaduna polytechnic Kaduna.
The study provides practicable recommendation aimed at further improving the current state of store code and material identification of coca-cola plc Kaduna.
Finally, the need for further studies is thus stimulated in this research projects.
1.5 Research Question
The following research question would like to be addressed in addition to the objectives.
- What are the criteria use in determining the efficiency of store management?
- What are the symbol used in code system in a store house?
- What are the advantages of code system as used in the store house?
- What are the demerit of code system?
- What are the responsibility of stores management?
1.6 Scope of the Study
The broad nature of purchasing and supply chain management with all its related terminologies and concepts, including stock verification, stock taking, stock checking, material identification and code require proper definition of research scope in order to understand the nature of the research and its findings.
The research project is particularly focused on store code and material identification which constitute the cardinal aspect of stock control and administration of modern organization. The study is thus intended to scrutinize the nature and modus operandi of Nigeria Bottling Company Plc in store department of the company.
1.7 Definition of Terms
Store
A place where items are kept and protected against unauthorized removal.
Stocks
This is a term used to describe goods held in storehouse or store yard.
Storage
Keeping and protecting an item against unauthorized removal
Scrap
Waste produced as a by product component or wok in progress, which do not meet the required quality.
Obsolescence
Is a process by which an item is going out of use in an organization.
Obsolete
This is when an item is no longer usable by the organization concern.
Inspection
Is a physical examination and counting of incoming and out-going goods to ascertain quality and quantity of material.
Bia card
These are record cards attached to each item of the store
Standardization
This means reducing the numbers of similar items held in stock to a desirable quantity.
Stock yard
Is an open storage areas used for the storing of various goods/items
Stock record
Is the document which gives details of receipts issued and balances of the entire range of items held.
Stock control
Is an operation of continuously arranging receipts and issues.
Stock taking
This is the counting of stock generally done at regular period and traditionally once in a year.
Stock checking
Is a physical check of quantity to ascertain the conditions of items kept either regularly or at interval.
Maximum stock
A stock level selected ad the maximum desirable.
Minimum stock
A stock level as the minimum desirable
Overstocking
Keeping stock above its maximum or normal requirement.
Under stocking
Keeping of stock below the minimum level.
Chapter Five
Summary, Implication of Results, Conclusion, Recommendation and Suggestion for Further Studies.
This chapter focus on the summary of the study, implication of results, conclusion, recommendation and suggestion for further studies.
5.1 Summary
The main purpose and objective of the study, in order to achieve the purpose of the study, the chapter one of the research work laid a solid background of the study, including the problems statement aims and objectives, scope, significance of the study and operational definition of key term used in the course of the study.
In addition, a critical renew of related literature is presents in chapter two of the work. This come the meaning of store code/material identification, store management, marking of stores, knowledge of materials, store house location system, advantage. Disadvantage of coding system etc, this review provides insight into the nature of the variable under study.
The third chapter of this research work discusses the methodology of data collection. It consist of research area, research design, population and sample size, instrument for data collection, administration of the instrument etc. In addition, the chapter four presents and analysis the data collected.
The research question led to several findings one of the important findings of the study reveals that in absence of coding the title of an account many have to be written a number of times. This results in avoidable clerical work, particularly in case of lengthy account titles and another important findings reveal that severally about the except nature of the transaction from the office employees in maintained.
5.2 Implication of Results
The findings of the study suggest some major implication for store manager in Nigeria business environment. Given that store managers in Nigeria are confronted with the challenges of how effective and efficient they are in managing the store and its associated benefits. Based on the findings, this work confirms the positive and negative effect of code system to an organization. Apart from the position and negative effect of code system in store administration, thus study suggestion some specific findings based on different demographical factors of the respondents. The findings serve as inputs to store manager on how they formulate and implement relevant strategies towards addressing the problems of store administrator in Nigeria.
5.3 Conclusion
From the above, it can reasonably be conducted that store code/material identification and its significance to managers cannot be overtraded. A code is a symbol used to describe something. Eventual in the form of raw materials., more in progress and financed goods, constitution significant proportion of the assets of most organization.
Inventory item cost money to acquire the, cost money to store and to look after, which means strong facilities; has to be provided, so as to make sure that these materials or items don’t spoilt, until they are turned into sellable goods, they don’t produce money. When stock are held, it means tying down of capital that would have been used in other areas, so it all acquire efficiency. The store department bear responsible for safe and technical sound physical storage of all production materials, components and work in progress etc. In some company, stores are also responsible for finding goods storage.
In a layer storehouse, the personal cannot be expected to remember while everything is kept and some form of location system has to be divided. Basically this is merely a question of saying whereabouts in the building each item of stock is kept, but it must be done in a systematic manner. In over to minimize the risk of pilfering, it is sometime advisable to make stock items with the name or limited of the firm or other convenient symbols of identification so they it anything is stolen, it may subsequently be traced and the make will serve to pure that the articles is the firm’s property.
5.4 Recommendation
From the foregoing discussion in chapter four and subsequently findings in the course of the study, the researcher which to recommend the following:
- The store manager is advisable to mark stock items with the name or initials of the firm or other convenient symbols of identification so that if anything is stolen, it may subsequently be traced and the mark will serve to prove that the article is the firm’s property.
- It is product to take extra security precaution in respect of attractive goods which are generally recognized as being especially subject to pilfering.
- Stores personnel should be trained in five fighting duties and practices held at interval.
- It is most desirable for stores staff to have a good general knowledge of the principle materials used in the organization to which they belong.
- Storekeeper should be aware of statutory requirement by-law or other official regulation affecting the safety of storehouse premised or other contents.
- Stores manager should inspect storehouse and stockyard premises and equipment to satisfy himself that they are in good order are that physical condition are up to the required standard.
5.5 Suggestion for Further Studied
Despite the critical review of vast literature on the topic, the potentiality of the topic concede further be explored by further researcher as interesting areas could be uncovered. Further studies on this topic thus is recommended.
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