The Implication And Benefit Of The Use Of Softwares In Building Project Construction (Case Study Of Selected Software And Firm)

Project and Seminar Material for Building Technology BT

The Implication And Benefit Of The Use Of Softwares In Building Project Construction (Case Study Of Selected Software And Firm)


Abstract


Software is any set of machine-readable instruction that directs a computer processor to perform specific operations. Microsoft project software (MS Project) is one of such software that is a program developed and sold by Microsoft which is designed to assist a project manager in developing a plan, assigning resources to task tracking work progress, managing the budget ,analyzing work load schedule, upgrade information and communication status in building project construction. Although this software use in our country Nigeria is still little but for those firms project Team/manager who uses it have seen it important to the project (building project).

Microsoft project offers easy productivity in building project construction like WBS, outline tasks assign resources/cost, tracking and reporting, collaborating information with project managers if any. Every about scheduling and management of building project are in place in this software and it allows one to choose from different alternative view point (Garth chart, Bar chart, pert and network diagram etc) it also help users “project team” to reselect, remove, correct and upgrade current or future information if any. Most managers or users are ignorant of what ms project does, it will be difficult for them to know its functions and understand them. Due to the fact our country Nigeria lags behind in meeting up with the standard of the world globalization system technology.


Table of Contents


Preliminary Page(s)

  • Title page
  • Certification page
  • Dedication
  • Acknowledgement
  • Abstract
  • Table of contents

Chapter One

1.0 Introduction

  • 1.1 Background of the Study
  • 1.1.2 Major Features of Ms Project
  • 1.2 Statement of the Problem
  • 1.3 Aim of the Study
  • 1.4 Objective of the Study
  • 1.5 Significance of the Study
  • 1.6 Research Question
  • 1.7 Scope and Delimitation
  • 1.8 Definition of Terms

Chapter Two

2.0 Review of the Related Literature

  • 2.1 Benefits of Using Ms Project
  • 2.1.1 The Implication of Using Microsoft Project
  • 2.2 The Important Of the Use of Ms Project
  • 2.3 The Extent for the Use of Microsoft Project
  • 2.3.1 Overview of Microsoft Project
  • 2.3.2 Versions of Microsoft Project
  • 2.4 The Strategies for the Improvement of the Use of Ms Project
  • 2.4.1 The Best Way to Improve Productivity Using Microsoft Project
  • 2.4.2 Six Ways Ms Project Helps Manage Project Performance

Chapter Three

3.0 Research Methodology

  • 3.1 Research Plan
  • 3.1.1 Research Design
  • 3.1.2 Area of the Study
  • 3.1.3 Targeted Population of the Study
  • 3.1.4 Sampling Method of the Study
  • 3.2 Methods of Data Collection
  • 3.2.1 Primary Source of Data Collection
  • 3.2.2 Secondary Sources of Data Collection
  • 3.3 Instrument for Data Collection
  • 3.4 Validation of the Instruction
  • 3.5 Administration of the Instruments
  • 3.6 Method of Data Analysis

Chapter Four

4.0 Data Presentation Analysis and Discussion

  • 4.1 Presentation and Analysis of Data

Chapter Five

Summary of Findings Recommendation and Conclusion

  • 5.1 Summary
  • 5.2 Recommendation
  • 5.3 Conclusion
  • 5.4 Education Implication of the Findings of the Study
  • Reference
  • Appendix A
  • Appendix B

Chapter One


1.0 Introduction

1.1 Background of the Study

The implication and benefits of the use of Microsoft project in building project construction. Ms means Microsoft project.

Microsoft project is a project management software program developed and sold by Microsoft which is designed to assist a project manager in developing a plan, assigning resources to task, tracking progress, managing the budget analyzing workloads, schedule, and track and upgrade information and communicate status.

Microsoft project was the company’s third Microsoft windows based application and within a couple of years of its introduction it became the dominant pc based project management software.

1.1.2 Major Features of MS Project:
  1. Project creates budgets based on assignment work and resource rates.
  2. As resource are assigned to tasks and assignment work estimated the program calculates the cost equal to the work times rate, which rolls up to the tasks level and then to any summary tasks and finally to the project level.
  3. Resource definitions (people, equipment and materials) can be shared between projects using a shared resource pool.
  4. Each resource can have its own calendar which defines what days and shifts a resource is available.
  5. Resources rates are used to calculate resources assignment cost which are rolled up and summarized at the resource level.
  6. Each resource can be assigned to multiple tasks in multiple plans and each task can be assigned multiple resources and the application schedule task work based on the resource availability as defined in the resource calendar.
  7. vii. All resources can be defined in label without limit. Therefore it cannot determine how many finished product can be produced with a given amount of raw materials. This makes Microsoft project unsuitable for solving problems of available materials constrained production. Additional software is necessary to manage a complex facility that produces physical goods.
  8. Uses the tracking tool bar to get quick access to the commands you need when you are updating a project
  9. Display complete project information
  10. Schedules can be resource leveled and chains are visualized in a Gantt chart
  11. The application creates critical path schedule, and critical chain and event chain methodology and third party add-ons also are available.
  12. Microsoft project can recognize different classes of users which have differing access levels to project, views and other data
  13. Customs objects such as calendars, views, tables, filters and fields are stored in an enterprise global which is shared by all users.

1.2 Statement of the Problem

It is obvious for the use of ICT (Information Communication Technology) related management tool which Ms Project software stands out as one in this era of the world globalization and the resolution in information technology. Due to lack of knowledge of the existence of a programme like the ms project most building project construction in Nigeria were not constructed with guide from Ms Project for an effective project delivery.
Very few project managers are aware of its existence (Ms Project) but don’t know to use it in their building project construction. The problem of the research work is how put in place the implication and benefit of the use of Microsoft project in building project construction.


1.3 Aim of the Study

The main aim of this study is to know the implication and benefits of the use of software (ms project) in building project construction as a management/scheduling tool.


1.4 Objective of the Study

The objectives of the use of software (Ms Project) in building project construction are as follows:

  1. To determine the benefits Ms projected have played in the management of building project construction
  2. To determine the importance of building project constructed with the aid of Ms Project for its programming with others constructed with other management application tool.
  3. To determine the extent of the use of software’s (Ms project) in building project construction
  4. To determine the strategies that would be applied for the improvement of the use of Ms project.

1.5 Significance of the Study:

This study entails the implication and benefit arises from the use of software (Ms Project) what it offers to managers, project design and building teams or stakeholders in the building construction industry of Nigeria.


1.6 Research Question

These few research questions are based on the implication and benefit of the software (Ms Project) building project construction.

The questions are as follows:

  1. What are the benefits of the use of Ms Project?
  2. What are the importance in the use of Ms Project software?
  3. To what extent is the use of Ms Project?
  4. What are the strategies for the improvement of the use of Ms Project?

1.7 Scope and Delimitation

The scope of this research/study is the implication (Ms Project in building project construction. A case study of the selected software (Ms Project) and the firm as they related to the building project construction.

Considering the available firms and resources for the study the researcher intends to the benefit and implication of the use of Microsoft project for programming/scheduling of work for a successful building project delivery.


1.8 Definition of Terms

i. Software

Software is any set of machine readable instruction that directs a computer processor to perform specific operations. Computer software contract with the computer hardware which is the physical component of computer.

ii. MS Project

This is a project management software program developed and sold by Microsoft which is designed to assist a project manager in developing a plan, assigning resources to tasks, tracking progress, managing the budget, analyzing workloads schedule, upgrade information and communication status.

iii. Project

This is defined as a collaboration enterprise, research or design that is carefully planned to achieve a particular aim. Projects can further be defined as temporary rather than permanent social systems or work systems that are constituted by teams within or across organization to accomplish particular task under time constraints.

iv. Time of Schedule

The time of schedule identifies logical relationships between project activities, ensures personnel in available for task when needed and helps users to manage time effectively and complete their project as planned.

v. Task:

This is the breakdown of a project into smaller activities/events which must be completed in order to actualize a project.

vi. Project Management

This is a process and activity of planning, organizing, motivating and controlling resources, procedures and protocols to achieve specific goals through the utilization of available resources.

vii. Gantt Chart

This Is a Type of Bar Chart Adapted by Karl Adamieets in 1896 and independently by Henry Gantt in the 1910’s that illustrate the start and finish data of the terminal element and summary element of a project.

viii. Work Breakdone Structure(WBS)

A work breakdown structure element may be products, data, service or any combination thereof. A WBS also provides the necessary framework for detailed cost estimating and control along providing guidance for schedule development and control.

ix. The Critical Path Method (CPM)

This is an algorithm for scheduling a set of project activities. It is a standard project management technology for determining which tasks are critical. It is based on mathematical model that takes into account a relationship between task, duration and any constrain regarding the availability of resources.

x. Concurrent Activities

These are activities that can take place at the same time during the construction period of a project

xi. Duration

The total time required to complete the activity

xii. Milestone

This can be seen as the stage of any construction project to which its duration is zero

xiii. Baseline

This is a chart that shows the relationship/comparison between planned and actualized work

xiv. Lags

Degree of delay of a successor activity


Chapter Five


Summary of Findings Recommendation and Conclusion

In this chapter the researcher presented the discussion of major findings in summary of the study.
Furthermore, the conclusion was also drawn from the study, other highlights in this chapter were the implication of the study and suggestions for further research work.


5.1 Summary

The results of the findings summarized the following ms project application is in existence but usually practice in us and some part of European countries but has not been practice fully in African especially in Nigeria.

Majority of the project managers builders or project team here in Nigeria have heard abort ms project software as ca tool for effective project delivery, but three quarter out of the majority have not used it to manage their project few again give it out for people to design if for them or they will use the traditional style/ method of book and pencil at the end, it was summarized that those that have not used ms project for there project and have idea of it said they want to learn it if such opportunity presents its self and they are willing for the application to be raised for the programming of their project. Project manager/team who have idea said the application is effective in managing a project.


5.2 Recommendation

In this era of globalization and information technology there is need for IT related management forl which ms project software is one of them and from the results of findings reveals that project manager/team in some part 0f Europe and US do practice the use of ms project and is very effective in project delivery. But back have in our country Nigeria schedules or project managers or project team do not use it, of which respondents said there were not taught scheduling using Microsoft project software when there were still in school

The following are expected in order to promote and introduce the use of ms project software among the builders /project manager/project team or stakeholders e.t.c.

There is need for professionals in building industries NIOBCORBON to organize workshop seminars and stipulate Microsoft project software as a management tool for project managers/project teams, builders and student, studying under the construction discipline.

Introduction of ms project software that serve as a management tool to student in higher institutions technical schools and so on for instant teaching the student of building technology in polytechnic from hnd1to hnd2 using installed ms project software in computer to teach them. there are vital benefits in ms project software and it a very easy to adjust work programming necessary, these using installed ms project software in computer to teach them.

There are vital benefits in ms project software and it a very benefits in ms project software and it a very easy to adjust work programming necessary, these will enable student have an early knowledge for the use of the package ms project

Since ms project software to used in variety of project like in pharmaceutical and business environment e t c there is need to introduced it to student and manager in these profession.


5.3 Conclusion

This study has revealed that apart from the benefits and implication in the use of Microsoft project in building project construction there is an Ill equipped computer wom for adequate practical work and non practical exposures of most student, project managers, project team, builders for the purpose of impacting the knowledge on the use of Microsoft program for effective project delivery, there are other salient factors that militate against obtaining use of Microsoft project in the construction industry, these includes non provision of the supervised industrial training to student in higher institutions ,lack of training material, vigorous process for the approval of the computer to be used by student for their practicals

The researcher through this study assented that except student, training which will make them functional in their environment and become more useful to themselves, and the construction industry as a whole. The researcher therefore calls on the government, construction firm, institutions of learning to ensure that the knowledge and practical of Microsoft project is taught and used in all building project construction in the nation


5.4 Education Implication of the Findings of the Study

These educational implication are drawn from the findings of this study. There are beneficial to all construction firms and industry in the federation. The implication are as follows.

There is great need for construction firm/industry. Project managers, project team to introduce and strongly abide with the use of Microsoft software for programming for effective project delivery. Builders and other wiling professionals should be taught on how to use and acknowledge ms project software so that these work are not given to individual outside the firm to produce the work programme. Student of higher institute of learning should also be taught on how to use the software.

This study strongly implicates the important of regular interactions between construction firms/industries and the users of the application institutes like NIOB, CORBOR/ should endeavor to acquaint the knowledge to it members of professionals.


The Implication And Benefit Of The Use Of Softwares In Building Project Construction (Case Study Of Selected Software And Firm)


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