Storage And Preservation Of Library And Information Materials (A Case Study Of Federal Polytechnic Library, Nekede)

Project and Seminar Material for Library and Information Science

Storage And Preservation Of Library And Information Materials (A Case Study Of Federal Polytechnic Library, Nekede)


This study is on the storage and preservation of library and information materials in Nigerian academic libraries. This case study is of Federal Polytechnic Library Nekede. The survey method of investigation was used with questionnaire and interview as instruments for data collection.

The study was able to determine the nature and size of library and materials, methods of preservation and storage and the facilities used as well as its level of adequacy. It also ascertained the problem encountered in storage and preservation of library and information materials.

Based on the findings of the study, recommendation were made on how to improve the storage and preservation of library and information materials such as provision of adequate funds in the area of storage and preservation programme, provision for adequate facilities, provision of accommodation and appropriate library building, employing of more staff and those trained in the storage and preservation programme, also the library management should have a good maintenance policy.

Table Of Contents

Preliminary Page(s)

  • Title page
  • Certification
  • Dedication
  • Acknowledgement
  • Abstract
  • Table of content

Chapter One

1.0 Introduction

  • 1.1 Background of the study
  • 1.2 Background information of the study
  • 1.3 Statement of the problem
  • 1.4 Research question
  • 1.5 Scope of the study
  • Reference

Chapter Two

2.0 Literature Review

  • 2.1 Academic libraries: conceptional analysis
  • 2.2 Function of academic libraries
  • 2.3 The concept of preservation of information materials
  • 2.4 Types of information materials
  • 2.5 The concept of storage of information materials
  • 2.6 Causes of deterioration of information materials
  • 2.7 Methods of storage of information materials
  • 2.8 Important of storage of information materials
  • 2.9 problems of storage of information materials
  • 2.10 methods of preservation of information materials
  • 2.11 Important of preservation of information materials
  • 2.12 Problems of preservation of information materials
  • 2.13 Conclusion
  • Reference

Chapter Three

3.0 Research Design and Methodology

  • 3.1 Types of research
  • 3.2 Population of the study
  • 3.3 Instrument for data collection
  • 3.4 Method of data analysis

Chapter Four

4.0 Data Presentation and Discussion

Chapter Five

5.0 Summary, Conclusion and Recommendation

  • 5.1 Summary of findings
  • 5.2 Conclusion
  • 5.3 Recommendation
  • Bibliography
  • Questionnaire
  • Appendix

List Of Tables

  • Table 3.4 questionnaire Distribution
  • Table 4.1 methods adopted by the library in the preservation of materials
  • Table 4.2 availability of unit exclusive of storage in the library.
  • Table 4.3 problems militating against preservation effort
  • Table 4.5 problems militating against storage programme.

Chapter One

1.0 Introduction

1.1 Background Of The Study

The goal of any library and information center is to provide library and information materials to the library users. The library is not complete without information materials to meet the needs of the libraries users.
Federal polytechnic library Nekede, their very nature is net up to attached to the parent institution of higher learning.

1.2 Background information of the study

According to the library colorsary, they are those library or libraries arranged for the universities and all other institution of higher learning. They are also libraries that are established, maintained and administered in a university, polytechnic or all other parent institution of higher learning to meet their educational objectives of their parent institution to serve as a parent institution or a support unit. According to (U.N.E.S.C.O) an academic library can be defined as an institution of higher learning such as polytechnic, universities college of technology, arts and science, agriculture and education, plus advanced colleges (etc) are as varies and distinctive as the parent institutions which they serve. An academic library has a qualified staff with a special training in a particular subject or methodology and offers specialized and usually personalized services.

The established fact is that academic libraries are the library or libraries in junior colleges and in four years colleges and they are more specialized libraries in the colleges within the polytechnic and the other parent institution of higher learning devoted to their parent institutions of academics activities.

The library users are usually undergraduates, graduates, academic and non academic staff, and accredited research workers. It has in its stock all research facilities, documentaries, bodes and at times books in antiquities and incunabula, works on science and humanities abound. Academic libraries receive grants, endowment, subventions as sources of their income.

In each kind of parent institution, the purposes, staff, building, programme of services extent and nature of the curriculum, the size of the faculty, and student body, the methods of institution, the variety of graduate offering, the amount of financial support and whether or not the library is a part of an area, state, or regional co-operative system in which certain materials equipments and service may be shared.

As a repository of knowledge, the library has a very vital role to play in dissemination of information materials and in order to properly perform their role. It is important of preserved and stored, so as to enhance effective use of the library and information materials in a particular place until it is needed.

It aims at promoting quick access, location and retrieval of materials in the libraries and information center without adequate storage, location and retrieval become difficult. Storage basically means, intended to safeguard materials for their further use in an academic libraries. According to Mr. Uche Onuoha C. (PhD) (1992-2000), defined storage as a source from which document or information or specified description may be supplied, a receptable for information.

Preservation on the other hand, is the act of keeping library and information materials in it original state or condition without damage. It is an important process or activities in any libraries. Library and information materials get damaged, mutilated or deteriorated over time due to used, misuse or non use and careless storage. When this happens, the need arises for the affected library and information materials to be restored or repaired.

This then brings about restoration which aims at bringing back materials to former standard form. Storage and preservation of library and information materials. It is the library helps to preserve the life span of the materials. It is specific or collective measures taken for the repair, restoration, protection and maintenance of the library and information materials to make them last longer. According to (UNESCO) in their own vocabulary, preservation means adequate facilities for the care, protection and maintenance of achieves of what ever kind.

The above definition expresses the deliberate planned or thoughtful preventing, guarding or protecting of library and information materials for posterity. With the prolonged life or information materials, it is possible to one generation to another. However, in most academic libraries storage and preservation library and information materials are not given adequate rector and a representation of the academic broad management of federal polytechnic, Nekede is under the research investigation revealed that polytechnic has many divisions. The security department, technical department, marketing department, library and documentation center which is headed by Chief librarian.

The library exists in recognition of the need to communicate scientific and technological information to its staff, industry and other interested parties. Acquisition of books and other information materials are on these academic areas: technology, ceramics, agriculture, chemistry, physics, engineering and electrical chemistry. The information materials come mostly in form of journals, parents, standard, translation and technical reports.

It has a stock of over ten thousand (10,000) publication covering a wide range of subjects in science and technology. More so, these information materials are acquired through exchange, loans, and gifts or by purchase.

They exchange materials from international bodies like the national technical information service (NTIS) and association of academic librarians’ information Bureau (A.A.L.I.B) loans from other libraries like the cocoa research institute library and gift from business men who patronize their products.

Since it inception, it has provided numerous services to users such as helping in research acquiring materials, documenting abstracting and indexing the information materials from journals, making it easily accessible for users. Another great work of federal polytechnic library, Nekede is that it mounts overhead and slide machines for seminars.

1.3 Statement Of The Problem

Federal polytechnic library Nekede, constitute an important segment in the nation’s library system. They are unique in nature, purpose, users and even their resource. Federal library is known to be the parent institution in the collection of library and information materials. Library and information materials grow as a result of expansion in knowledge.

These library and information materials require proper storage and preservation of library and information materials lead to quick identification, location and retrieval of library and information materials and as such information that are well being come and since paper which is the chief source of printed materials in the library is subject to deterioration, wear and tear, due to a number of factors such as biological, chemical and physical agents, the pertinent question is how to preserve these materials to prolong their lives as to serve more generation.

With the present state of preservation technology. The only economically feasible method of preserving library materials in nearly every case is by some form of reprography or reproduction. This is why preservation is said to be action of keeping from injury of destruction.

Types Of Information Materials

An academic library being a library with selective collection of resources acquires with book materials and non-book materials.

According to Dr. Umunna (PhD), 2008:6, he defined book materials as the non-periodical printed publication of at least 49 pages exclusive the cover page.

1.4 Research Questions

  1. Which staff are involved in the storage and preservation of the materials and to what extent are they adequate?
  2. What are the problems that hinder effective storage and preservation of library and information materials in the library?
  3. In what ways can the storage and preservation of library and information materials in the library understudy be improved?

1.5 Scope Of The Study

The study is limited to federal polytechnic library, Nekede, owerri. The study is also limited to storage and preservation of library and information materials both book and non-book material. It also focuses on the staff, facilities and methods involved in the storage and preservation of library and information materials in the library.

Chapter Five

5.0 Summary, Conclusion And Recommendation.

5.1 Summary

Having seen storage and preservation in a pervasive sense and having observed the need for policies to be designed in order to maintain a reasonable level of standardization that will compare with what is obtainable universally, it is imperative to mention that in preserving library materials/ records, it is important to devoid of dusts. It should be ensured that they are properly cleaned and taken care of. Dust can inflict a lot of damages on any media.

Elman, (1971) stated that media materials should be prevented from water which can soak books and other printed materials. It can also cause audio-visual equipment to corrode. Insecticides should be used with caution as they can cause damage to non-book materials.

Due to limited resources and the state of preservation in most libraries, it is impossible to keep all documents or recorded materials in their intellectual format or even transfer the intellectual comments to other media for storage. Selection and priorities are vital. It is no longer sufficient for libraries to look only at their own individual collection needs and the resources they have. They will almost certainly be able to tackle a small part of their own preservation needs. A joint approach must be adopted and the problems tackled together. Cooperation has remained only a concept in the Nigerian context.

Networking is beginning to dictate the pact of development in all facets of human Endeavour even in research and discoveries. It is essential that we recognize other institutions needs and aim to work together both to help in meeting the preservation needs of their own collections and to contribute towards a national or regional preservation and storage policy and scheme.

5.2 Conclusion

Cooperation is the key to successful preservation initiatives. No one library can preserve every thing. Through cooperation, mass treatment techniques such as deefications of books and papers are being developed. Cooperative programe to preserve valid collection] in microfilm have been successful in North American and Europe. Today, countries are working together to preserve documentary heritage through such efforts as the European Register of Microfilm Masters (EROMM) and increased bibliographic control assisted by internet. Indeed, optical technologies, preserving and transmitting information electronically offer both solution and real challenges for the preservation of information materials.

5.3 Recommendation

Based on the findings and information gathered during the time of carrying out this research work, it has been proved that there are many problems that affect the effective preservation and storage of library materials in the public board. Therefore, to solve these numerous problems, the researcher made some recommendation. There should be allocation from the budget of the library exclusively meant for storage and preservation.

When this is made available, the Federal Polytechnic Library Nekede, will from time release this fund for the unit to carry out major repairs on books, binding, purchase of equipments and insecticides etc. to enable the library to carry out the preservation and storage method effectively. Also space should be made available to the library for the staff to carry our storage activities.

The researcher also recommends that there is need to monitor and control the environment condition in places where library materials are stored there should be adequate qualified staff that is the librarian who will be in good position to preserve and store library materials.

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