The Role Of Computer In Accounting Record (A Case Of Study Of PHCN Plc, Ilorin)

Project and Seminar Material for Accountancy / Accounting

The Role Of Computer In Accounting Record (A Case Of Study Of PHCN Plc, Ilorin)


Chapter One


1.1 Introduction

In Nigeria there been general in the case of the use of computer in analyzing data in accounting record. Furthermore, the computer can make use of the following section in any department accounts receivable, warehouse inventory and manufacturing companies of factories.

To this effected, we have chosen the power holding company of Nigeria (PHCN) Ilorin, as a case study to look at were computer sector in their account department and their services to the public. This is so because the account department has not yet life up to the expectation of the who use their services. For example why document take there month to bring bill to the computer into the custom and now with introduction of the computer into the accounting department, we want to see what are doing to improve on their performance.


1.2 The Purpose of the Study

Towards achieving its objective it evaluates accounting record in power holding company of Nigeria (PHCN) Ilorin. The improvement that is made with the introduction of computerized method. In order to achieve this purpose, the following specific are set out for the project.

  1. The computer centers are keeping account records of payment made by customers.
  2. The make sure that bill sent to customers state the true amount to be paid and give information out quickly and more orderly.
  3. Improving and advancing records I.e. it make work easier.
  4. Speeding up recording in accounting department
  5. Improving and advancing records i.e. it make work easier.

1.3 Significance of the Study

From this project, it is expected that accountant and readers alike with little or no previous experience in computer to be their follow the main discourse and foundation thus, understand of the computer technology and applications
The significance of his study is to form basic of a continuing study so that accountant and other readers will not be at the mercy of the computer scientist but be able r to interact usefully with them. Also, thus study intends to state the advantage of the computerized system over the manual this study shall also include some of the handicaps that have discouraged the spear of computerized system .


1.4 Scope and Limitation of the Study

The project intends to look into the role of computer in accounting records and what it has achieved in organization like ( PHCN ) ilorin since it commencement of operation.

This study shall discuss how effective the use of computer has helped in achieving the objectives of management and importance.

One cannot escape certain circumstances that are beyond ones control. This is the financial constraint, line within the project work is to be submitted and most especially the time taken to facts from respondents and their attitude to the question asked.


1.5 Research Methodology

The method of research used in this project comprises both primary and secondary data collection.

The primary data collection consists of data collected from individuals within the organization of accounting department of PHCN Ilorin through personal interview and oral interview is used among the member of staff and some third parties that have adequate of the organization. This is meant to achieved information about to corporation as a who concerning their aim accounting records.

The secondary data collection consists of work on other people and the authors such as textbooks, journal, newspapers, magazines etc.


1.6 Plan of the Study

The whole project work is divided into five main computers and each chapter is based on different sub- heading.

The first chapter deals with general introduction of the study and importance, the area to be covered by the study constraints and methods of obtaining the information, which would help in bringing the study to completion stage .

The chapter four presents the date and the analysis while chapter five, which is the last chapter, contains the summary, conclusion and recommendation.


1.7 Definition of Terms

i. Source Document:

This is original document which is the sources of a particular data e.g. a customer order form , sources is referred as BATCH PROCESSING.

ii. Hardware:

The physical components of a computer system consisting of monitor, keyboard and printer etc.
If you are to use a computer to solve a problem your hardware must be sufficiently

The amount of money, the size of the storage the speed of the computer, and the speed and quantity of the printer are all factor that determine whether you can solve the problem or not.

iii. Software:

Another name for the program that tell the computer how to carry out a particular task. There are tens of thousand of application program available.

iv. Read:

Is the process of transferring data from an external medium to the store of the central process or not

v. Write:

The process of transferring data store of the central process or the peripheral devices.

vi. Program:

This is the list of instruction presentation to computer in one of the programming languages, which cause the computer to perform a sequence of operation .

vii. Data:

Is the name give to a basic is fact e.g. the number of items sold by a business, the name a customers or a commercial value used in mathematical formula

viii. Information:

A distinction some time made between data information when data is converted in to more useful or intelligible form them it is sold to be processed into information.

ix. Central Processing Unit (CPU):

That part of the computer system containing the memory the arithmetic and logical unit as well the control unit. This is the hub of the computer system the peripheral must be controlled.

x. Peripheral:

Parts of the computer system other than the central processor e.g. keyboard, card reader and printer

xi. Auxiliary Storage:

This can also be called an external or backing store for storing data which have not gotten a place in main storage.

xii. Main Store:

Is the main storage o the computer or internal store.

  1. The make sure that bill to sent to customers state the true amount to be paid and give information out quickly and move orderly
  2. Speeding up recording in accounting department
  3. Improving and advancing records i.e. it make easier

1.3 Significance of the Study

From project, intends to look into the role of computer in accounting records and what it has achieved in organization like PHCN ilorin since it commencement of operation.

This study shall discuss how effective the used of computer has helped in achieving the objectives of management and importance.

One cannot escape certain circumstances that are beyond one’s control. This is the financial constraints line within the project work is to be submitted and most especially the time taken to facts from respondents and their attitude to the time taken to facts from respondents and their attitude to the question asked.


1.5 Research Methodology

The method of research used in this project comprises both primary and secondary data collection.

The primary data collection consists of data collected from individuals within the organization of accounting department of PHCH Ilorin through personal interview and oral interview. The oral interview is used for the management of the staff gather information about the management while the oral interview I is used among the member of staff and some third parties that have adequate of he organization . This is meant to acquisition. This is meant to acquire aim accounting records.

The secondary data collection consists of work of work on other people and the authors such as text book, journal news papers magazines etc.


1.6 Plan of the Study

The whole project work is divided into five main computers and each chapter based on different sub-heading.

The first chapter deals with general introduction of the study and importance the are to be covered by the study constraints and methods of obtaining the information , which would help in bringing the study to completion stage the third chapter presents a case study and brief history PHCN Ilorin and methodology .

The chapters four present the data and the analysis while chapter five, which is the last chapter, contains the summary, conclusion and recommendations.


1.7 Definition of Terms

1. Source Document:

This is original document which is the source of a particular data e.g. a customer order form, source document are accumulated and processed as a single unit which is referred as BATCH PROCESSING.

2. Hardware:

The physical components of a system consisting of monitor, keyboard, and printer etc. you are to use a computer to solve a problem your hardware must be sufficiently.

The amount of money, the size of the storage speed of the computer, and the speed and quantity of the printer are all factor that determine whether you can solve the problem or not.

3. Software:

Another name for the program that tell the computer how to carry out a particular task. There are tens of thousand of application program available.

4. Read:

Is the process of transferring data from an external medium to the store of the central process or not.

5. Write:

The process of transferring data store of the central process or the peripheral devices.

6. Program:

This is the list of instruction presentation to computer to one of the programming languages, which cause the computer to perform a sequence of operation.

7. Data:

Is the name given to a basic fact e.g. the number of items sold by a business, the name a customers or a commercial value used in mathematical formula.

8. Information:

A distinction sometime made between data and information when data is converted into more useful or intelligent form, then it is converted in the processed information.

9. Central Processing Unit (CPU):

That part of the computer system containing the memory, the arithmetic and logical unit as well as the control unit. This is the hub of the computer system the peripheral must be controlled.

10. Peripheral:

Parts of the computer system other than the central Processor e.g. keyboard, card reader and printer.

11. Auxiliary Storage:

This can also be called an external or backing store for storing data which have not gotten a place in main storage.

12. Main Storage:

Is the main storage of the computer or the internal store.


Chapter Four


Summary, Conclusion and Recommendation

4.1 Summary

This chapter will bring the while of the project into conclusion and make some recommendation to the organization a heady implementing computerization system those living and other that have not started computerization.
4.2 forms the study of the computer, it is clear that the study of the computer in accounting records is yet to realize its aim and objectives it is really unfortunate.

This is due to the quit that computer has not been able to detect the error submitted to it by the manual work, such as error them Nigeria telecommunication limited (NITEL) an the over stating bill to households by the power holding company Nigeria (PHCN) office which produce by computerization. These problems should be solved by these means, which have been discussed; if not the fresh investigation carried out by comput3er analysis will skill favor these fraudulent users.

The major problem of computerization is not the social and technological consideration but, that of the technical engineer together with computer vendors in order to time effective operation in the centers. Cost consideration, and limitation has been one of the problem that disallow many established enterprises to have one, consideration the justification for computer over manual work; i.e. one would have said that every organization should live or purchase or computer. But before this is done. The instruction of system analysis should be considered. So that the following benefit could be achieved.

  1. Provision of prompt accurate information
  2. Improved services
  3. Advancement of national technological development
  4. Staff development (personal and professional)

For the computer to achieves its major aims the few of technology should be discouraged from the mind of manages and chief accountants in any enterprises.


4.2 Recommendation

In the proceeding chapter, researchers have outline factors and feature of the uses of computer to up data accounting records.

We shall now make specific recommendation towards the realization of effective use of the computer in keeping accurate and reliable accounting records.


4.3 Recommendation Of PHCN Plc Ilorin

The international control of the authority is wonk there recommend that the control system should be made effective.

Surplus cash should not be left with the cashier so as to discourage and misappropriation of cashier. There should frequent so that they will be familiar with the recent processing technique in the computer world.

They should endeavour to make sure that the electric bills prepared an sent to the users should get to them in time so they will be able to pay their dues promptly and the account staff be more vigilant.

General Recommendation

We recommend that a special effort should be made to record adequate staff and motivate computer staff to work on the computer.

To make account easily accessible, it is recommended that a combination of request processing and selective dissemination of information to be used. In his way ad – hoe requests may entertained and responded and period reports should be sent to relevant units of the center. In the care of potential users of computer in organization, not only for accounting but, for other operation and control activities, therefore, recommend that seminars should organized by such an organization on the use of computer. This enhance the inter – changing of than on the application of new development, problem and limitation especially in the accounting sector. It is also recommended that accounting department should prepare itself to assure a new direction by designing and running appropriate course for

  1. Top management of accounting organization and departments.
  2. Computer operation staff.
  3. Manager of computer – user – department.
  4. Programs and system analyst
  5. Date willing and control staff

In addition provision should be made for training of computer engineers and technical in conjunction with the computer vendors.

The information continued in the computer must be made easily assessable in usage from to various users. This would be pearly facilities if them or established standard for

  1. Data input and
  2. Request for information

These is an urgent need to indigenous technological base. This is especially true of computer and computing.
There is an Nigeria an abundance of computer professional at all level (from operation to management)who are capable with minimal assistance of initiating, designing running and maintaining computer based information system.

Many organization are also full of expect in virtually all areas of computer (soft ware and hard ware) technology. A conscious effort must be made to put Nigeria in a challenging position in computer system design and development.
For example, there is no excuse for recruiting foreign experts or full-time engineers or trainers the technology maybe “foreign” but the understanding of it is not

The course of national development will be greatly served. If a conscientious efforts is made by all concerned to ensure that technology is truly transferred.


The Role Of Computer In Accounting Record (A Case Of Study Of PHCN Plc, Ilorin)


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The Role Of Computer In Accounting Record (A Case Of Study Of PHCN Plc, Ilorin)


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