Design And Implementation Of Online Tracking Project Management Solution (A Case Study Of Serapheadquaters, Lagos)

Project and Seminar Material for Project Management

Abstract

Online tracking is an illusion and not what determines project success. Plans are living documents that changes as the environment of the project changes. In the new world of information technology, success is dependent on strategies, resources and people. It is against this background that the study was carried out on the design and implementation of online tracking project management solution, a case study of Serap Headquarters, Lagos.

We analyzed and we re-structured the data on and designed ‘An SMS Based Road Traffic Offense Tracker and Profiler, called (System), which solved the problem of access inventory and organizational operation information for the staff. Java, Android, Extensible Mark-up Language (XML), PHP and other relevant technologies were used to implement the System.

The Tracker had been successfully implemented and tested with knocked-off RTO data. It is found worthy for use by Serap Headquarters, as it is working correctly and capable of receiving, processing and replying users’ requests, not only from Nigeria, but from all over the world. The System offered the Serap Headquarters Operatives real time ability for tracking and profiling the projects and inventory.

Table Of Content

Preliminary Page(s)

• Title page
• Certification page
• Dedication
• Acknowledgement
• Abstract
• Table of content

Chapter One

1.0 Introduction

• 1.1 Background Of The Study
• 1.2 Statement Of The Problem
• 1.3 Significance Of The Study
• 1.4 Objectives Of The Study
• 1.5 Research Questions
• 1.6 Research Hypotheses
• 1.7 Limitations Of The Study
• 1.8 Scope Of The Study
• 1.9 Definition Of Terms

Chapter Two

2.0 Literature Review

• 2.1 Review Of Related Work
• 2.2 Review Of Related Technology

Chapter Three

3.0 Design And Implementation

• 3.1 Overall System Design
• 3.2 Characteristics Of The New System
• 3.3 Architectural Design Of The System
• 3.4 Design Of Online Tracking Messaging Application
• 3.5 Structural Design Of Online Tracking Message
• 3.6 Design Of Online Tracking Processing Application

Chapter Four

4.0 Testing And Evaluation

Chapter Five

5.0 Conclusion And Recommendation

• 5.1 Conclusion
• 5.2 Recommendations For Processes Improvement
• References

Chapter One

1.0 Introduction

1.1 Background Of The Study

Project Tracking is essentially a job-costing system designed for businesses who want to analyze their costs, revenues, or both, for a job or a project. Because of Project Tracking’s unique design, any key business indicator you wish to analyze separately from your general ledger can be considered a project.

Project Tracking can be used for more than simply reporting the overall costs and revenues of each job or project. Project Tracking can give you specific information about revenue and costs across a wide range of projects. A housing developer may want to see not only the profitability of each house, but also how much is being spent on specific expenses, such as paint or concrete, for all houses or, for all houses within a specific development. You can easily accomplish this type of reporting using a combination of breakdown codes and transaction user-defined fields. For example, the housing developer would define a transaction user-defined fields as “DEVELOPMENT” with values such as Manhattan, Bronx, etc. and would define breakdown codes called “PAINT” and “CONCRETE”. When transactions are entered in the system, the transaction will be tagged with a development code (for example, Manhattan) and one of the breakdown codes (for example, PAINT).

A unique feature of Project Tracking is the ability to keep information across fiscal years. For example, a mortgage broker opened escrow on a property in December but the escrow closed in January of the following year and the broker’s fiscal year ends on December 31. Since Project Tracking is not tied to any fiscal or calendar year, the mortgage broker can close the project or the general ledger at any point in time. And yet, reporting can be specified to an exact time frame by general ledger posting date or document date range to create weekly, monthly or quarterly reports. Many other reports and configurations are possible. The level of detail you will be able to obtain from Project Tracking reports depends on how you set up your user-defined fields and breakdown codes. Not all Project Tracking user-defined fields are equal. There are seven transaction-level user-defined fields tied to each transaction distribution line that can be used for project analysis.

You can pre-define a list of values for each of the transaction-level user-defined fields. For example, a housing development may have five general phases (Foundation, Framing, Mechanical, Finishing, Landscaping) and the developer may wish to track transactions by phases; the housing developer will set up a transactionlevel user-defined field for Phases and will enter the list of phases for that field. After the field is set up, the user will be able to select the appropriate phase when entering transactions.

Project level user-defined fields are much more restricted in their usage. There are 41 project-level user-defined fields available which hold one value per field per project. For example, a housing developer may want to keep track of the square footage of each house (project) that is built. This value will remain constant for the entire life of the project and applies to the project not to individual transactions. Therefore, the developer will use a project-level user-defined field (numeric value) to track square footage. Project level user-defined fields can be in date, numeric, check box, or text format.

1.2 Statement Of The Problem

Online tracking is an illusion and not what determines project success. Plans are living documents that changes as the environment of the project changes. In the new world of information technology, success is dependent on strategies, resources and people.

1.3 Significance Of The Study

Once a project has advanced to the phase of performance, the consistent and constant flow of information on the true status of the project is essential. During performance phase, focus now shifts from discovery to tracking and reviewing what was said would be done. Online tracking of projects which goes hand-in-hand with monitoring is discussed together with other critical management processes such as change, risk management etc.

1.4 Objectives Of The Study

1. To identify a relationship between online tracking and project management solution.
2. To deduce whether the design and implementation of online tracking system will aid project management solution.

1.5 Research Questions

1. Is there a relationship between online tracking and project management solution?
2. Will the design and implementation of online tracking system aid project management solution?

1.6 Research Hypotheses

1. Ho: There is no relationship between online tracking and project management solution.
   Hi: There is a relationship between online tracking and project management solution.
2. Ho: Design and implementation of online tracking system is not a solution to project management.
   Hi: Design and implementation of online tracking system isa solution to project management.

1.7 Limitations Of The Study

Financial constraint

Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet, questionnaire and interview).

Time constraint

The researcher will simultaneously engage in this study with other academic work. This consequently will cut down on the time devoted for the research work.

1.8 Scope Of The Study

The study focuses on the design and implementation of online tracking project management solution using Socio Economic Right and Accountability Project(SERAP) Headquarters, Lagos as a case study.

1.9 Definition Of Terms

Online tracking:

This refers to the practice of tracking web users (and mobile apps users) on the Internet.

Project Management:

This is the application of processes, methods, knowledge, skills and experience to achieve the project objectives.

Chapter Five

5.0 Conclusion And Recommendation

5.1 Conclusion

Sequel to the testing and evaluation of the developed system, it is clear that the constructed system achieved all the stated objectives of the research and it has provided the answer to the questions we set out in chapter one. Evidently, a system for tracking road traffic offences, extracting of vehicle and license owner profiles via Online Tracking message was successfully developed. The tracking and profiling is done by sending a Online Tracking message from Serap Headquarters Operatives location to the Android modem attached to the PC Server for checking information on traffic related issues such as finding penalty points of a traffic offender, checking and verifying the validity of driving license and its genuineness as well as obtaining real time information on vehicles‟ and driving license owners.

In this system, communication between the user device and the PC Server is via Android Network (Globacom), while communication between the PC Server and the Android Modem is via gammu Online Tracking gateway, specifically made possible by the gammurc and smsdrc files.

Messaging processing done using SQL and PHP Scripts structured which executed by a Bash scripts program. Message extracting is done based on modules, where each module is responsible for extracting particular information required from the TomDatabase. Information extracted is based on the content of message sent by users.

Message has been structured in a specialize format, just like a command-like format. For a message to satisfied being process by the system and in order for the correct module to be executed, it must complied with the acceptable structure or compose according to the acceptable format. When user sends message, it is retrieved from the modem’s inbox and stored in the database. From there, the message is extracted and decomposes into three parts; each part has its specified function in determining the module to be executed, the information to be extract and the destination to send the reply.

The system has been constructed, tested and found to be working satisfactorily. We recommend it for used by the intended organization which is the Federal Road Safety Corps, Nigeria.

5.2 Recommendations For Processes Improvement

Based on our study of the Serap Headquarters Functional Process and in order for the System to perform optimally, we recommend as follows;

1. Serap Headquarters system of formalizing operations and successive requests should be de-centralized by introduction of One Stop Shop orientated Service, establishing mechanism for licensing in order to control vehicles‟ sale and facilitates quick services.
2. Serap Headquarters should also ensure proper and timely archiving of convicted inventory records from the main table in order to avoid being charged and further acted upon more than one for the same enquiry.

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