Role Of Financial Control In Public Sector
The research topic on “The Role Of Financial Control In The Public Sector, a case study of ministry of finance, Alausa Lagos State” The chapters reveal the creation of Public sectoring Nigeria, source of income and revenue in Public sector and the topic also reveal the financial management operation system in Nigerian. Many problems are ascribed to the cause of managing a public sector which included corruption, misappropriation of funds, proper accessing control and mismanagement of funds. The research work also reveal the basic problems affecting ministry of finance in Lagos state which include source of revenue, financial motivation and ways by which revenue allocated are been utilized. However, the research basically state that the problems of financing a public sector lies in the hands of the government, the society and individual contribution to their community. It should be noted that for .any society to achieved success, most especially in the area of financial there is need for individual, nongovernmental and governmental support is needed.
1.1 Background To The Study
Finance is the sinews of wars for all functional organizations in any economic. It is a critical prerequisite which enables an enterprise, public or private to maintain itself and effectively meet its commitment to individuals and groups who consume its output of goods and services.
Lagos state ministry of finance is a public sector organization with assigned functions and responsibilities-administrative structure and financial arrangement for maintaining both itself and rendering its statutorily assigned functions to us citizens. In view of this, the genetic centrality of finance to organizational performances also applies to public sector.
In Nigeria, the operating 1999 constitution of the Federal Republic accepted local government as a third tier of government. Like in most countries of the world, the Nigeria public sectors have five easily discernible sources of revenue open to them. Those are grants, local tax, rates or property tax, user fees and charges and loans. The prevailing federal government revenue allocation formula stipulates that public sector is entitled to twenty percent of the revenue accruable to the federal and ten percent of the internally generated revenue of the state government and of course these are in addition to finance from traditional internal sources of local revenue. However, the amount internally generated by each of the public sectors is very small.
The ministry of finance is therefore in a situation where they depend almost entirely on the Federal and State Government for funds for the performance of their statutory functions. Consequently, the federal and state government have often remained paternal in the financing of this level of government. A function of this paternalism is the financial uncertainly in the country. Therefore one is not surprised that the little wonder Nigerian public sector have seasonally suffered pecuniary distress which taxes their operations. The peculiar circumstance of the creation and existence of public sector coupled with the unpredictability of its political and administrative environment in Nigeria largely account for the appeal of the topic: the role of financial control in the public sector.
The result of this appeal has been the sustained effort in seeking strategies for evolving stable financial arrangement for the success of public sector in meeting its dual commitment of maintaining itself and rendering services of the people.
This part also informs the present study. However, it is clear from the prevailing literature that most of the findings are not up-to-date hence some of the beliefs and attitudes of scholars to the identified problems of public sector finance are not supported by both adequate and current data.
In view of the laps that has been identified, another enquiry into ministry finance in Nigeria as become most imperative. It is hoped that such inquiry will be more intellectually simulative in the area of public sector finance especially as it highlights the financial policy for public sector in the country in particular and the world at large.
1.2 Statement Of The Problem
Despite the various efforts and initiatives taken by past governments in ensuring financial emancipation of ministry of finance and to ensure its smooth functioning, this third tier government is still faced with mirage problems. Some of them are as follows:
- Lack of financial autonomy for the public sectors, which hampers the effectiveness of the ministry of finance.
- Unstable financial arrangement for the success of public sector.
- The menace of corruption and mismanagement is still a major concern.
- The inability of most ministry of finance to improve on their internally generated revenue to complement the statutory allocation.
- The gap between income and expenditure vis-à-vis the expenditure pattern of most ministry of finance.
1.3 Objectives Of The Study
The objectives of the study include the followings:
- To examine the existing financial control arrangement relevant to the Nigerian public sectors with special reference to sources of income.
- To examine the inter–governmental relationship existing between Nigeria’s three levels of government and by extension ascertain the constraints on the financial autonomy of public sectors.
- To attempt to appraise the existing and potential source of income for public sector.
- To explore citizens for residents attitudes to public sector finances with a view to explaining whether or not they are ready to pay rates, users fees charges and taxes and possibly find out their perception of local services in general.
- To examine prospects for Nigeria public sector in the light of the finding and logically recommend ways for effective financial management for public sector throughout the country
1.4 Research Questions
Towards attaining the given objectives of this study, a number of pertinent and specific questions were asked. Some of the questions are:
- What are the existing source of revenue of public sector and to what external is their statutory functions commensurate with the financial implications of their statutory functions.
- What implication has the inter-governmental constitutional relationship between Nigeria’s three levels of government for public sector.
- What are the factors hindering the improvement of the financial base of public sector.
- Are the people unwilling to pay their taxes while they expect and demand good services.
- What other potential revenue sources abound which public sector could tap to improve their efficiency and effectiveness.
1.5 Statement Of Hypothesis
In order to achieve the objectives of this study, the following hypothesis will be tested.
- Ho: Inadequate financial control will not affect the performance of public sector.
HA: Inadequate financial control will affect the performance of public sector
- Ho: Financial autonomy will not improve the administration of public sector.
HA: Financial autonomy will not improve the administration of public sector.
- Ho: Increasing the internal generated revenue base on public sectors will not stimulate growth.
HA: Increasing the internal generated revenue base on public sectors will stimulate growth.
1.6 Significance Of The Study
This study is very essential to various classes of people in the area of business. the study will go a long way in helping both the existing and potential entrepreneurs and management of business organization and public sector organization towards the undertaking and the knowledge of the uses of the financial control for the expansion of their businesses and opportunity to the creditors financials and suppliers, to study the usage of the financial statements in estimating the risk of entering into bad debts in their transactions.
1.7 Scope And Limitation Of The Study
This study will focus on the activities of Lagos State ministry of finance (Alausa).
It will examine the financial capacity and capability of the public sector to finance its expenses vis-à-vis its revenue and various problems.
Difficulties in getting relevant information and materials are the major factors that tend to limit the success of this research. However, lack of time and financial resources are also major bones of contentions.
1.8 Method Of Data Collection
This research work will make use of PRIMARY DATA that will be the source from the staff of Lagos State Ministry of Finance, Alausa, through the use of questionnaire and personal interview, (when necessary) for case of work, the RANDOM PROBABILITY SAMPLING method was adopted, this is to ensure information is gathered from all the level of workers. Also, varieties of scholarly investigations of subject matter will be exploited.
1.9 Method Of Data Analysis
The method of data analysis and interpretation would be based on analysis of variance and tabulation will be used, this is to ensure that proper analysis at various variables are examined as exemplified in the hypothesis. It also ensure that every problem units of analysis of the research work has equal chance of being dually represented by the analysis. Pilot study will be conducted to pre —test the study schedule.
The Chi-square test is given by the formular.
X2 = ∑(O-E)2
Definition of variables
X2 = Chi – square sign
∑ = Summation sign
E = Expected frequency
0 = Observation frequency
1.10 Definition Of Terms
It refers to facts that show whether or not the business has the right to control the economic aspects of the worker’s job.
Is the state sector, is a part of the state that deals with either the production, delivery and allocation of goods and services by and for the government or its citizens, whether national, regional or local/municipal
Is often defined simply as the management of money or “funds” management.
1.11 Historical Background Of The Case Study
The Ministry of Finance is a unique agency that provides the financial backbone that helps government translate its vision of providing the dividends of democracy to the teeming population of Lagos State.
Designated the ministry of Finance and Economic Development at inception in April 1968, the Ministry had Aihaji Chief I. A. S. Adewale as its pioneer Commissioner.
Late in 1995, the Economic Development was separated from Ministry of Finance and merged with Budget to become the Ministry of Economic Planning and Budget while Ministry of Finance stands on its own.
The Finance Ministry then was structured into six Directorates consisting of the three common services personnel Management, Planning, Research and Statistics as well as Finance and Supplies and three other professional Directorates Public Finance, Computer Services and Central Internal Audit.
At inception, the Ministry operated through three (3) Agencies: Finance Headquarters, the State Treasury Office, and the Board of Internal Revenue. However, the Board of Internal Revenue, which is saddled with the responsibility of collecting tax-related Internally Generated Revenue (IGR) for the State Government, was upgraded and became semi autonomous in Year 2006 to enhance revenue generation, transparency and accountability.
Also, the PF/DMO, hitherto a Department in the Ministry was equally elevated to an Agency status in 2005 with a Permanent Secretary as head. This autonomy has however not diminished the performance of the responsibilities of the Ministry of Finance.
The Finance Headquarters is one of the arms of the Ministry of Finance and is headed by a Permanent Secretary. The Headquarters serves as the coordinating arm of the Ministry. It currently has staff strength of 112 Officers. The Office is also the pool house of all Internal Auditors; who are deployed to other Government Ministries, Departments and Offices in the State. There are 154 Internal Auditors working in different Government Agencies in the State who ensure compliance with laid down financial guidelines and early detection of financial malpractices.
Summary, Conclusion And Recommendations
It has been generally acknowledged that the assessment of effective system of financial controls and audit is said to be the due prerequisite for ensuring the adherence of managerial policies towards completeness, accuracy, correctness and validity of financial transactions (records) as well as proper safeguard and custody of assets in an organization. It is also proved for an orderly assembling of financial record with appropriate analysis necessary for the preparation of financial statement. Therefore, this involves both financial check and audit. In public sector, the financial control system and audit of the statement of Accounting standard (SAS) and CAMA 1990 should be comprehensive in order to facilitate proper understanding to the government, business and offers etc.
In conclusion, the system of financial controls and audit in line with SAS and CAMA 1990, will lead to effective public sector operations and in any organization is said to have a direct positive correlation with efficiency and it is credible.
Moreover, an assessment of effective financial and Audit department in an organization helps tremendously in detecting, errors, fraud, irregularities and mismanagement because most of the accounting entries are checked by the financial auditors to ascertain that there are no errors, irregularities and mismanagement prevail. However, the financial audit cannot absolutely prevent fraud, errors, irregularities and mismanagement but reduces or minimizes it and act as an obstacle for fraudulent act.
Therefore, in an organization like ministry of finance, there should be an effective financial control and audit to ensure that all businesses, trustees and charitable organizations such as; small, medium and large scale businesses are well registered and named as well as social clubs and other etc. according to part A,B,C and D of CAMA 1990 and that their objectives are towards the national development not to claim monopoly power and to exploit the public and other fraudulent acts.
Based on the observation about the assessment of effective system of financial control and audit of public sector in ministry of finance (CAC) someone could said that there are some toopholes which are need to be addressed or filled out.
Finally, the financial control department of the commission is too small compare to the number of staff or officers available in the performance of the audit work. There should be more officers, so that independent checks could be made rather than allowing one person (officer) to doing some checking.
Secondly, the monitoring unit also should include top management officers for the inspection of registration fees especially the big businesses setup. This is not only allow the senior officer concluding with the businessmen, corporate bodies to give genius and concrete reports about the purpose of their business registration and legal practitioners should be involved. The computerization of registration available information on the financial (www) for due customers’ satisfaction installation of wide area network (WAN) be more encouraging to ease networking of the transaction nationwide. Therefore, the training of staff should be improved towards the area of computer literacy. So that, staff training will enhance efficiently and enable them to be familiar with the dynamic changes in business set up operations as well as the commission.
Finally, with all these financial control and audit in the ministry of finance will be more stronger towards financial expects and will make government to entrust on the commission.
5.4 Limitation Of The Study
The following problems which the writer (researcher) encountered in the course of writing this project are stipulated as follows:
- The stipulated or duration time within which to exhaust and submit the project is very short. This prevent the writer from having access to adequate data and information from the area of research.
- The privacy involved in some needed records and lack of cooperation from some staff of ministry of finance to aid the writer, are enough to frustrate a research.
- The effect of structural adjustment programme (SAP) has made the cost of materials, typing work and binding materials beyond the reach of a common man.
- The reorganization process reach out recently by the branch constitute a deadly blow on the writer since some of the staff in the organization who could have been assistance have either been resigned or transferred even on leave.
Role Of Financial Control In Public Sector
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