Design And Implementation Of A Computerized Personnel Appraisal System

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computerized Personnel Appraisal System


Abstract


This research work on Design and Implementation of a computerized personnel Appraisal system ( A case study of I.M.T. Enugu. Personnel appraisal has continued to grow from local appraisal system to highly technologically form. In this new age computer is also being used for other activities manually conducted before. Thus we will see how computer can be used to achieve efficiency in personnel appraisal.

The researcher is carried out to computerize the personnel appraisal information system. The expected computerized system arrived at in this work aims at the problem needs requirements and specification or the firm’s personnel appraisal system.

The basic purpose of this research project is to achieve the above mentioned objectives, the research or collected both primary and secondary data form face to face questions from business establishment and staff of the case study. This work is done as to study in whole what are the causes of all the problems and in particular to develop a personnel appraisal system in the case study.

Finally, the recommendations shows that if computers used in carrying out the job of personnel appraisal it would be faster and easier to compile


Table of Content


  • Title Page
  • Approval Page
  • Dedication
  • Acknowledgement
  • Abstract
  • Table of contents

Chapter One

Introduction

  • 1.1 Background of the Study
  • 1.2 Statement of the Problem
  • 1.3 Purpose of the Study
  • 1.4 Aims and Objective
  • 1.5 Delimitation of the Study
  • 1.6 Limitation
  • 1.7 Definition of Terms

Chapter Two

Literature Review


Chapter Three

Overview of the Existing System

  • 3.1 Description and Analysis of Existing System
  • 3.2 Fact Finding Methods Used
  • 3.3 Organizational Structure
  • 3.4 Objectives of the Existing System
  • 3.5 Input, Process, Output Analysis
  • 3.6 Information Flow Diagram
  • 3.7 Problems of Existing System
  • 3.8 Justification

Chapter Four

Design of the New System

  • 4.1 Output Specification and Design
  • 4.2 Input Specification and Design
  • 4.3 File Design
  • 4.4 Procedure Chart
  • 4.5 System Flowchart
  • 4.6 System Requirement

Chapter Five

Implementation

  • 5.1 Program Design
  • 5.2 Program Flowchart
  • 5.3 Pseudo Codes
  • 5.4 Source program
  • 5.5 Test Run

Chapter Six

Documentation


Chapter Seven

Conclusion and Recommendation

  • 7.1 Conclusion
  • 7.2 Recommendation
  • Bibliography

Chapter One


Introduction

1.1 Background of the Study

In recent years more especially personnel appraisal system has continued to find a means by which the manual method of recording or processing personnel system can be converted to computer processing method. Concept of computerized system had been instruments for the achieve of individual and groups goal or objective.

However, computerization is beset with many problems which affect its level of operation, it is based on the fact that authors in system analysis information media labour themselves to write about computerization personnel system and taking in consideration in order to bringing a successful input or output of the information system into existence, how to increase efficiency and effectiveness of result and how to eliminate many problems associated with the manual method of data processing.

Therefore, without doubt it can be proved boldly that computerized information system relief the personnel managers of all those time consuming routine task which otherwise weigh the department down while at the same time realizing the true productive role of personnel in modern day business industries etc.

The research work is carried out to computerize the personnel appraisal information system. The expected computerized system arrived at in this work aim at the problem, needs requirements and specification. Therefore there work is done as to study in whole what are the causes of all these problems and in particular to develop a personnel appraisal system in the case study.

Finally, the recommendation shows that if computers used in carrying out the job of personnel appraisal system it would be successful and easier to compile.


1.2 Statement of Problem

This research work is carried out to design or rather computerized the personnel, information system the expected computerized system arrived at in the ending of this work after critical study are Made of what are the problems needs requirements and specification of I.M.T.


1.3 Purpose of Study

It is not uncommon for system so developed to one serious problem after they have been installed, thus they require expensive modifications. In short the method used for developing most system is often both inefficient and ineffective.

Traditionally management succession planning depend either on the grapevine on personnel executives coming through substantial numbers of manually held records hold in office flat files. All the data about employee are kept and recorded by hand. It is t be noted here that much more time will be consumed using these methods where large members of staff are involved, in most cases employee are found to have different issue with the personnel department, a worker may want to discuss with the department based on salary advance loan, and annual leave so on, thus, it will be seen that going through the cabinet and checking for the records of staff in their respective file will be very tedious and consume a lot of time.

Without doubt it can be proved boldly that computerized information system relief the personnel managers of all those time consuming routine tasks case study which otherwise weigh the department down while at the same time realize the true productive role of personnel appraisal system in modern day business industries and public service.

Therefore, there is need to establish a research to study. In whole what are the causes of all these problems. Develop a personnel information system for the case study.

Not only that will enable results to be obtained from the system as soon as possible, the lapse and reasons for this will be addressed.


1.4 Aims and Objectives

This study to a large extent will influence the existing system of operation. A critical analysis of the present mode will be made and factors affecting it determined.

The aims and objectives of this study cannot be over emphasized as its usefulness will cut a cross the entire department in institution of management and Technology Enugu.

All activities carried out by the entire department and tailored towards the proper functioning of the personnel system.

In other words, the proposed system to be arrival at as the output of the study will among other aid in the following.

  1. Storage of large volume data with ease retrieval
  2. Generation of variable number of reports.
  3. Major assistance in decision making in I.M.T.

1.5 Delimitation of the Study

The project scope is based on institute of management and Technology (I.M.T.) aids its research is to the personnel management as practical in the case study. Further more some of the principle adopted in this study would be useful to any establishment encountered with the same kind of problems in handling their respective personnel management information system.


1.6 Limitation

Actually, the scope of this study were limited to most parts of the work due to short time and also lack of some vital information from my case study.

However, with some resources available, which was gotten from groups and individuals that in one way or the other have been affected by the same study. This individual include mainly staffs and workers of IMT made the research quites complex and enormous a lot of set backs were encountered mostly the limited time that I had.


1.7 Definition of Terms:

For the avoidance of ambiguity and in order to guide against misconception of ideas, it is necessary to define some concept in the research.

Personnel System:

This checking recording and keeping the data fo employees in an organization. It also deals with the salary advance, loans and annual leave of a employee and management of the organization.

Computer:

This is an electronic machine which is capable of accepting information as input and process it then gives output data.

Software:

This is the inner components of computer capable of doing all the spiritual work in a system Example storing, retrieval processing.


Chapter Seven


Conclusion and Recommendation

7.1 Conclusion

The result of finding is that the new system is beneficial. Although the introduction of such a system to lead to a sizeable reduction in the number of the staff, but in most all instances, the institution will benefits from a faster personnel system.

Fundamentally the approach of personnel system offers flexibility of records manipulation. Information can be stored, processed and retrieved at will and with swiftness. Also the section of the institution can easily get a any desired information about the incoming personnel staff without delay. This new system is the cheapest most economical durable, more reliable, less fatigue and non-redundant of records and the most efficient mean of personnel system management.


7.2 Recommendation

Most people wish to continue with the traditional well-known approach for this research work, I recommend a charge over. This means a situation where by the old and new system is implemented.

This is to enable a sound understanding of the change over, a suggestion that a nation wide literacy campaign be carried out in order to removed the prejudices people have about computer, this will help in producing excellent work.

By participation, I becomes important that the concerned staff should really participate in the design and implementation of the new system. Finally, it is recommended that the school or department use the current software package to ascertain its efficiency compared to their manual procedures and the result of the research.

It is clear that the personnel appraisal system is error free, simple and more reliable. The society and government should support the computerization of personnel appraisal system.


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