The Challenges Facing Female Office Managers In An Office (A Case Study Of Federal Polytechnic Nekede)


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Project and Seminar Material for Office Technology and Management OTM

Project and Seminar Material for Office Technology and Management OTM


Dedication


This research work is dedicated to Almighty God, the General Superintendent of the whole universe, the source and sustainer of our lives and the great provider of all that we have. I also dedicate it to the memory of my beloved father, Late Mr Samuel Okenta and to my beloved sisters Mrs Florence Otutu and Mrs Chinyere Nlewemchi Ikpo for the love they had on education, and for the positive touch they impacted on my life.


Acknowledgement


My profound gratitude goes to God almighty, who in his infinite mercy made me what I am and knowledge for the successful completion of this work should take all the glory, honor and adoration.

I am delighted with my supervisor Mrs. F. Ojukwu for her contributions, unrivalled guidance and for giving me the benefit of her expertise without delay.

I am very grateful to my H.O.D Mrs. P.O. Nwaogwugwu for her useful suggestions and contribution that helped to the achievement of my study.

My sincere appreciation goes to my parents, more especially our caring mother Mrs. Benice Okwuchi Okenta and her mates Mrs. Elizabeth Uzoma Okenta, my brothers and sisters Mr. & Mrs. Samuel Okwudiri Okenta, Bro Chinedu Michael Okenta, Bro Onyekachi Okenta, Bro Onyenaturuchi, Ndubuisi, Chinwe, Chibuzo and Chinaza for their immeasurable love, care, financial assistance and concern towards the success of my study.

My unalloyed gratitude goes to my instructor Rev. Akachukwu Mathew .O. and his wife and also to Mr. Anokwue Chinwendu Emmanuel whose atom of advice made me to achieve my set out goals.

Finally, I wish to thank all the entire members of Samuel Okenta’s family, my conscious, friends and well wishers for their prayers and concern towards my study. Also to my friends, Eze Gabriel and Obasi Onyinyechi for the spiritual support and comparable during my years of my study.


Abstract


This study focuses on the challenges facing female office managers in an office a case study of federal polytechnic Nekede.The population consisted of thirty (30) office Managers in various units of Federal Polytechnic Nekede. In these units 30 respondent were used for analysis.

The questionnaire was the instant used for data collection. A mean distribution table was used to analyze the data collected. The data collected should that married female office managers faced the problem of combining official duties with domestic responsibilities and the problem of sexual harassment by their bosses, amongst others.

In the cause of the above findings recommended were made based on the research findings which revolved around creating a cordial working relationship between the office managers and his/her boss, colleagues and subordinates.
Finally, it was recommended that married female office managers should not be distracted by family affairs.

She should develop an act of mechanism which concentrates her on the work as soon as she enters the office and should not let domestic affairs to intrude.


Chapter One


Introduction

1.1 Background To The Study

This topic intends to look into the challenges facing married female office manager do not accomplish or complete favorable with their single counterparts in business organization.

Many think that married female office manager are official wives to their bosses are more or less being misused by men subjective thinking. Married female office manager have chances of advancement to higher position in their organization. They perform creditably well when compared with their unmarried counterparts.

They are trained professional office managers and can use the experience and training to the best advantages when attending to visitors, directing subordinators or relating to colleagues in the business organization they also maintain very good relationships with bosses.

Who Is An Office Manager

An office manager is a staff or executive responsible for the smooth operation of day-to-day business of the company. Here also make it possible for other people to functions effectively and efficiently, he works closely with company partners, owners or president to meet there companies set objectives.

Office manager perform the following functions:-

 

  1. Photocopying document,
  2. Searching for information,
  3. Retrieving information,
  4. Arranging meetings,
  5. Maintaining financial record,
  6. Preparing out going mails,
  7. Accommodating costumers,
  8. Composing letters and memorandum,
  9. Maintaining files and
  10. Data bases to maintain but a few.

With all the above listed duties or functions of an office manager many people begin to doubt the possibility of married female office manager adapt to the situation. A married female office manager faces with two things which are her marital responsibility and office work. In the domestic the married office manager must additional take care of the house or her house and fulfill her marital obligation.

She have to give full service or take care of her children and husband. Given the amount of domestic responsibility of a problem of combining the services of her boss and services to her family. An office manager might be required to travel with her boss for conferences and board meetings, but when the married female office manager is involved, some problems are encountered as it is not easy for her to have her family being, as she travels with the boss and leaving the office at the peak time.

According to Njoku C.U and Nwosu A.N. (2010) some of the problems encountered by married female office manager may be inherited in todays office while some include those emanating from her boss, visitors and other staff of organizations.

Those problems inherited in today’s office may be the nature of the work. A honest married female office manager will find it very difficult to cope with the challenges of the office work more especially when it comes to traveling with her boss. And again during pregnancy she is most likely to find it difficult to carryout her responsibilities. Given all these responsibilities, a married female office manager in a chosen business organization has a number of problems to encounter.

Married female office manager are misused and underutilized. They are been given jobs that normally meant for their inferiors or subordinates they are not motivated and again they are not regularly promoted and at the same time not rewarded by their employers. They are not provided with adequate equipment therefore, this research probes into the causes of this problem.


1.2 Statement Of The Problem

In the search for identifying the duties of married female office managers, it was discovered that they are faced with numerous problems. To be able to put in outs time in the practice of the profession. The married female office manager has the problem of combining office service and that of the domestic services. Besides, they are being provided with a poor equipment by the management which result to their inefficiency and low productivity. Above all the married female office manager are not properly motivated. It is in the process of contributing to the solving of these problem that the writer has divided to find solution that can help future researchers.

Every organizations needs the services of competent office manager that can represent them internally and externally and that can maintain their image. It is in order to achieve this objective that this researcher was carried out so as to identify the problems encountered by married female office manager and at the same time find likely solutions to the problems.


1.3 Objective Of The Study

The main objective of carrying out this research is to achieve the following objectives

  1. To identify the causes of occupational problems affecting married female office managers.
  2. To highlight the problems confronting married female office managers in selected organizations.
  3. To examine the prospects of married female office managers.
  4. To recommend ways and means of motivating married female office managers.

1.4 Research Questions

This study answers the following question.

  1. What are the regular causes of problems for married female office manager?
  2. Are married female office managers sexually harassed and underutilized by their bosses?
  3. Do they give more attention to their personal or domestic responsibilities than their official duties?
  4. Can married female office managers be rewarded like their unmarried counterparts?

1.5 Significance Of The Study

Married female office managers are of tremendous importance to the organization. This study is important to organizations and individuals in order to:

  1. Highlight the problems of married female office managers and the causes of such problems.
  2. To make likely suggestions for lasting solution to the problems confronting married female office managers.
  3. To find the prospects of married female office managers in selected organization.
  4. Finally, this study acts as a corner-stone for future researcher on the subject matters.

1.6 Scope Of Study

The scope of this study will be within the confines of the stated objective. Because of this reason, this work is restricted to Federal Poly Nekede. The major constraints faced by the researcher were time and funds. The time for completing and submission was not all that sufficient.

Finance was another limiting factor as the researcher could not afford or raise sufficient funds and uncompromising attitude of respondents. Some were not co-operative enough.


I bet you, the complete material is fully loaded. This is just an excerpt. The Material is in MS-Word Format which you can easily edit and is comprehensive for a complete research work for this topic


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How to nail it on the head during your project defence


You are through with writing that project. Now what?

You have found yourself at that point where you have to defend what you have written. Of course you have to stand in front of your supervisor and other literary personalities to prove that you know what you wrote in your project paper. Unfortunately, the more you think about it, the more it looks like you are about to face a legion. It is not a war. But the emotion of dread welling up inside of you makes it look like one. So now you are asking yourself questions.

  • How am I going to start?
  • I hope I will do well enough to get an A.

You really want to nail it, but you need to come to terms with exactly how to get everything in perfect control. Especially your emotions of fear that seem to make a wreck of you every time you think about public speaking.
So here is the deal. I want to help you avoid that feeling that would ruin your precious moment if you dare to let it. And we are going to do it together.

I am going to highlight some very important tips to help you get in control for you to be comfortable enough to move from that feeling of DREAD to CONFIDENT; and making an awesome Impression for that great rating your supervisors should be giving to you so freely.

Consider these tips as you prepare for your defence. We will be taking them one after the other so here we go.


Watch Your Body Language And Keep It Confident:

Can you tell that a person is falling apart if they look confident? … If I can second guess you rightly, am sure you answered no to that question. Remind yourself that you need to come out that way. Now this might seem like a huge big deal when you are dealing with the foreboding. Maintaining a poise of confidence is very important. So find your most comfortable position, sitting or standing and draw up your body. You must exude confidence. It is something you need to do for yourself. People can only see what you allow your body language to show. So you must endeavour to put that out. Remember the story of David and Goliath? … At the end of your defence day, you want to be David.


Dress In Your Most Comfortable And Impressive:

Am sure this one is a no brainer. However I must highlight that you choose comfortable pieces. You don’t want to look so good and yet look like you were forced to wear something that does not belong to you. It’s great to ensure that as impressive as your clothes are on you, that they are also very comfortable.


Speak With Authority:

Going hand to hand with that aura of confidence is your most powerful asset:your words. If you look that confident, your words must not come out like whimpers. To be able to pull this off, you definitely need to speak as deliberately as possible in expressing yourself. Let them also hear what they see.


Use, Your Gestures:

I have often found this to come to my rescue in dealing with shyness and conveying my confidence. Usually it gives you an edge to also drive home your point. You must, however, ensure that you do not over use it. It doesn’t mean that your hands should be flying all over the place. That would be absolutely unnecessary. If you do this well, after a while you will realize that you are not as self-conscious as you used to be at the very start. For most situations, it would have completely disappeared altogether; leaving a really confident you talking.


Have A Good Opening And Closing Line:

Make sure you have perfected a good opening line. You should also be armed with a good closing line too. Try and rehearse it to a friend. If for the first time you presented it, your friend does not say “wow, that’s beautiful” or something like that; just know you need to keep refining it until you get the perfect line. Both opening and closing lines will go a long way in how impressed your panel gets to rate you high.


Make Sure You Know Your Work:

Certainly you should understand how important it is to know your own work from start to finish. Not having in-depth knowledge of your own work is tantamount to a suicide mission. Why should you kill yourself?
When all is said and done, this is what you came to defend in the first place. You should know your work from A to Z.


Prepare For The Questions:

Now this part is truly essential. You must be sure you do not floor all the good work you did on your presentation by not answering correctly. You must pay attention to the questions you are asked to be sure you will give the right answer. Many people get it wrong at this stage and spoil their good presentation. When you do not understand any question do endeavour to ask the person to expatiate what they mean before you answer.


These tips are by no means exhaustive, but applying these tips will give you some necessary advantage you need for a great outcome. Of course that outcome would mean that you eventually earn all your points on this project.


The structure of a good project work


Undergraduate projects in Nigeria is a prerequisite for graduation amongst Nigerian tertiary students who will which to obtain bachelors degree in their respective courses of study such as accounting, banking and finance, business administration and a host of others. Writing an undergraduate project in Nigeria for final year students entails a lot both financially and otherwise. Being able to develop any final year project depends on getting a researchable topic whether it is Accounting Undergraduate project topics, Banking and Finance research topics or banking and finance project topics and materials and it all requires diligent hard work of students who are willing to develop best undergraduate projects in Nigeria and graduate in flying colors.

A typical Undergraduate project in Nigerian tertiary institutions can be said to be divided into five or six chapters depending on the format of the school and course of study which are


1. Introduction

The introduction of an undergraduate project states the main research problem and research argument. What precisely the study is all about and why it is important. It looks at the originality of the research work and how it will fill the gap in other studies. Justification for a research undergraduate topic should not be lengthy before it has been explicitly stated.

Below are the contents in chapter one of an undergraduate research project which includes;

  • Background of the study,
  • Statement of the problem,
  • Objectives or aims of the study,
  • The research questions,
  • Research hypothesis,
  • Significance of the study,
  • Scope of the study,
  • Limitations of the study and
  • Operational definition of terms.

2. Literature review

Literature review of any undergraduate research work, be it business administration project topics or Economics project topics just to mention a few is very critical to securing a high grade in one’s project work. The literature review of a research process uncovers what other writers have written about the student’s topic. A student’s undergraduate research work should include a discussion or review of what is known about the subject and how that knowledge was acquired. The review could conclude with a brief summary of the literature and its implications. The contents of the literature review are the theoretical review, conceptual framework, empirical review and summary of literature review.

3. Research Methodology

This section includes a description of the research methods used in the undergraduate research work such as the sample size, data collection methods, measurement instruments, research data analysis procedures and the population from which the sample was selected.  This section also describes the method used in selecting the sample or samples, validation and reliability of the instruments used in the research work. There are different research statistical techniques used in undergraduate research work such as SPSS, e-views etc.


4. Results & Discussion

This section presents and discusses the data analysis results used in an undergraduate research work, the results of each analysis is being summarized, tabulated, and then discussed for each research question.  Then for each research hypothesis, the statistical test of significance selected and applied to the data is briefly described, followed by a statement indicating whether the hypothesis was supported or not supported.  In presenting the result analyses/summary in an undergraduate project tables and figures and or graph are used to add clarity to the presentation.


5. Summary, Conclusions And Recommendations

This section summarizes the findings of the study in an easy to understand manner.  It also explains the practical implications of those findings, and points to recommended directions for future research in that area.


References:

This is where every source cited in the undergraduate research work is being included. Every undergraduate research work must be properly referenced for its authenticity.


Choosing A Good Project / Research Topic


Students in Nigerian universities these days wish to choose a very simple project topic/material. There is no issue choosing a simple project topic; the only problem is your ability to choose a good project or research topic that your supervisor will easily approve for you.

Most project supervisors really want to see how good his or her project student understands his or her surrounding through the kind of topic he or she chooses for their project work.

There are some project topic that are not reject-able; for instance in Nigeria of today; what do you think is the major issue on ground now?

If a project student can choose or craft a topic on the effect of dollar increment on the economy of Nigeria. Such project topic will be very interesting to write on.

Now what are the qualities of a good project topic?

  1. The materials for the project topic must be easily assessable.
  2. The project topic itself must be meaningful.
  3. The variables must be able to give a clear aim of the project topic.

What do I mean by variable?

Well I am deriving my point from the area of project writing; the variables here are those main words in the project topic.

Like the above project topic; the effect of dollar increment on the economy of Nigeria. You can see the main variables that really define this project topic are:dollar, increment and economy.

Before you present your topic to your project supervisor, first of all understand your project topic, and then secondly try to do some research for your topic to see if at least you can get up to 60% of what you need to write the complete project.

I said that above because you might have a very nice topic that the materials are not available online and there are no books as regard the topic; in this case the project topic becomes difficult for you even though the topic is catchy.

What do I mean by your topic being assessable?

Well what I mean is very simple and easy to understand. Simply pick your project topic, type it on google and see if you will have at least a good background for the topic you are writing on.

If you can have a good background for your project topic and you can understand the problem associated with the project topic, then I believe the aim of the project is not far-fetched.

SAMPHINA ACADEMY

SAMPHINA ACADEMY

Samuel Obiora Blessed is the CEO and founder of Samphina Academy (samphina.com.ng) a.k.a Nigeria Students Media, the youngest engineering graduate of Federal Polytechnic Nekede in 2017 and the engine brain behind this great platform. He is the man behind the scene, filled with many potentials, a musician as well as a pro developer with the interest of Nigerian students at heart.

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