Survey Of Motivation In Government Libraries

Project and Seminar Material for Library and Information Science

Survey Of Motivation In Government Libraries


The study presents the views of eighteen (18) staff of ministries of Education and information libraries on the availability of staff motivation in government libraries and the extent, usefulness of the motivation techniques to the staff.

Eighteen questionnaires were distributed to the sample population and were fully filled and returned.

The findings were presented in a tabular form and percentages were used in analysis them from the data collection and analyzed it was observed that there are in existence some types of staff motivation factors and that these identified ones are useful through the government special libraries, under study here some problems facing the effectiveness of these programmers.

Conclusively, recommendations to the funding were given as follows; funding, recognition, even distribution, and relevant motivational techniques at the end appendix, questionnaire and bibliographies were also included.

Table Of Content

Preliminary Page(s)

  • Title Page
  • Declaration
  • Approval
  • Dedication
  • Acknowledgement
  • Abstract
  • Table Of Content

Chapter One


  • 1.1 Background Of The Study
  • 1.2 Statement Of The Problem
  • 1.3 Objective Of The Study
  • 1.4 Research Hypotheses
  • 1.5 Significance Of The Study
  • 1.6 Scope And Limitation Of The Study
  • 1.7 Definition Of Terms
  • 1.8 Organization Of The Study

Chapter Two

Review Of Related Literature

  • 2.1 Introduction
  • 2.2 Conceptual Clarifications
  • 2.2.1 Concept Of Motivation
  • 2.3 Theoretical Framework
  • 2.3.1 Abraham Maslow’s Hierarchy Of Needs
  • 2.3.2 Alderfer’s Erg Theory
  • 2.4 Literature Review
  • 2.5 Strategies For Motivating Individual Performance
  • 2.6 Influence Of Motivation Strategies On Employee Work

Chapter Three

Research Methodology

  • 3.1 Research Design
  • 3.2 Sources Of Data Collection
  • 3.3 Population Of The Study
  • 3.4 Sample And Sampling Procedure
  • 3.5 Instrument For Data Collection
  • 3.6 Validation Of The Research Instrument
  • 3.7 Method Of Data Analysis

Chapter Four

Presentation Analysis Interpretation Of Data

  • 4.1 Introduction
  • 4.2 Data Analysis
  • 4.3 Test Of Hypotheses

Chapter Five

Summary, Conclusion And Recommendation

  • 5.1 Introduction
  • 5.2 Summary
  • 5.3 Conclusion
  • 5.4 Recommendation
  • References
  • Questionnaire

Chapter One


1.1 Background Of The Study

Motivation could be seen as that within the individual which his behaviours. One can therefore, say that motivation is the drive that ignites and energies the individual at work to act the way he does in any work group.

A motivated worker especially in government libraries is expected to feel contented and happy, and would perform his assigned work willingly and enthusiastically. Staff motivation could be seen as that means of gingering up workers to perform well in discharging their duties.

Staffing has been the main problem facing government libraries in Nigeria. In addition to undertstaffing in terms of numerical strength, most government libraries in the country have no qualified staff; Shair Ogusheye, Oguara, Moglim and a host of other highlighted this lack of qualified librarians in government libraries.

However, the situation has not remained static, some improvements have been made, while Ogusheye found only twelve professional libraries among the thirteen government libraries. She studied in 1970, only seventy-five percent of libraries surveyed by Oguara in 1995 have professional librarians.

Despite the improvement, a good number of government libraries are without professional librarians, this is due to the attitude of management of parent organization towards the library.

Staff Motivation Factors

An organization is said to have good management if it is not only able to top the maximum potentials from its employees but also able to produce a favourable comparative amount of job satisfaction for the employees.
The motivational factors includes; good salary, good working environment, free medicare, job security, good carree benefit, good retirement benefit, subsidies of meal, housing allowance, a good sense of belonging and responsibilities as we as welfare and staff developments through seminars, conferences and framing e.t.c
It is undoubtedly believe that the qualification and efficiency of output by any organization is determined by the caliber of manpower or human resources are some of the cardinal factors of production. And in view of the topic under study the efficiency of human resources management stems from the adequate definition of government librarianship and its services.

Both staff and the organization to which he belong have mutual expectations and desirable benefits. The full attainment of any organizational goal is only made possible through the satisfaction of the needs and desires and of member of that organization.

The Concept Of Government Libraries

According to a definition by the government libraries attached to government institution.

A UNESCO Publication Defines Government

Libraries as libraries primarily designed to serve a limited  number of experts, scientist, research workers e.t.c ; and not coming within ang categories like national, university and school libraries. Their holdings are specific and relate to some particular subject coverage; for instance, agriculture, medicine, law history, economic e.t.c, these libraries may be attached to various bodies such as parliament, government department e.t.c

Here handy (2000) clearly acknowledge the nature of the job of a special librarian as that of exploiter of information. This shows the main job of government libraries in informant services rather than documentation or duty delivery. Government libraries enable professionals and researchers to keep abreast of available research and information relevant to their organization.

Types Of Government Libraries

Government libraries can be grouped into the following categories; federal, state, and the local government own library centers. Both the federal and the state governments owned majority of the libraries out of those listed by Oguara. Only thre were owned by private association, thirty-eight by Federal and fifteen by the state.
Government libraries are in adequate in that, many of these libraries are very small and highly specialized user’s access to their holdings is limited. The different types of government libraries are

  1. Ministry of education library
  2. Ministry of justice (law library)
  3. Ministry of information library
  4. Ministry of health library
Historical Development Of Ministries Of Education And Information Libraries

This ministries are part of the government administrative establishment set up to serve and maintain the regulatory and civil right of citizens, government through the office of its executive issues out order which will be expected to pass through a channel of hierarchy of command from the top the bottom in the organization.

This simply shows how works are been carried out from the upward flow to the down ward to the last person in the level of command in discharging and carrying out of activities. This establishment was set up under the government policies and this policies affects all their activities in all the department .all the activities in and out of the ministry is maintained and supported by the government fund

Roles And Functions Of Ministry Of Education Library

This is a Government special library attached to educational ministry in other to solve and maintain some problems and standards associated to the educational sector in the state. Mean while, this library is district from other type of library ,because it manifest a peculiar characteristic it contains those relevant materials that meets the requirement of users or staff who might need it for educational, knowledge, collection, retrieval, selection dissemination, storage e.t.c purposes.

This library also houses government special publication, especially on education issues and displays of new government approved reading materials to various schools and collages, some publications on workshop, seminar conference with relevant topic are also showcased in the education library. This library maintained and stored a special educational collection which are properly documented for easy retrieval and collection by cliental

Role And Function Of Ministry Of Information Library

This ministry is also a part of the government administrative function organ. This library have a special collection on informative, materials such as brakes, periodical , new papers, special government publication e.t.c
This ministry in particular is divided into many broad branches according to their subject they are:

  1. Department of news and broadcasting services
  2. Department of culture, archives, monument and other evidential valued materials.
  3. Department of display /extention services, (through creation of publicity, assaneness campaign of recent publication, public enlightenment, public relation) e.t.c.
  4. Library board unit/section
  5. Government press and publishing for instance publication of newspapers and books e.t.c
  6. Administrative block; where duties are been discharged for effective utilization and productivity.

Information ministry is very essential organ in the mination of information, because their main function is to discharge information to those who need it for a purpose.

1.2 Statement Of Problem

The major function of a library is the collection, organization, retiring and dissemination of information the desire with which to acquire are disseminate this information is the motivation of library staff. However, with the rate of government motivation strategies very few people have the interest of working in the library. We should realize that adequate motivation technique creates avenue for workers to have interest on the library Job. Also because of the negligence on the pent of the parent body and the rate of untrained librarians, the maximum satisfaction that they desired could not be attained.

1.3 Objective Of Study

General objective:

The broad objective of the research work is to investigate the roles and the extents of the existence of the staff motivation in government libraries.

Specific objective:
  1. To determine the role of motivation in the performance of government library workers.
  2. To identify the motivational techniques adopted by the government library under study for achievement of its soul.
  3. To know the relevance of the existing staff motivation to the professional practices of libraries / libraries.
  4. To seek possible alternatives for improving the working condition of the staff.
  5. To determine the extent that motivation has inhanced or diminished the performance of the organization.
  6. To identify the problems of staff motivation.

1.4 Research Hypotheses

Hypotheses one
  • Ho: There is no relationship between motivation and staff performance in government libraries.
  • Hi: There is a relationship between motivation and staff performance in government libraries.
Hypotheses Two
  • Ho: Motivation does not affect staff professional practice
  • Hi: Motivation affects staff professional practice

1.5 Significance Of The Study

This work will help the general public to understand the reason why most librarians do not like working in the government libraries. It helps workers to know the organizational and management responsibilities.
Finally, it will go a long way in equipping the government library towards achieving of the organizational set goal. Librarians through professionalism in the field give themselves motivation that leads to effective performance.
This study will serve as a reference material to other researchers who intend to carry out further or similar research.

1.6 Scope And Limitation Of The Study

The study concerns itself to motivational factors of government libraries. Emphasis will be laid on the management of ministries of education and information libraries.

More so, this project will examine trends, problems and prospects of motivation and the extent to which these variables affect staff performance. The researcher encountered some constraints, which limited the scope of the study. These constraints include but are not limited to the following.

a) Availability of research material:

The research material available to the researcher is insufficient, thereby limiting the study

b) Time:

The time frame allocated to the study does not enhance wider coverage as the researcher has to combine other academic activities and examinations with the study.

1.7 Definition Of Terms


Is one’s direction to behaviour, or what causes a person to want to repeat an action, a set of force that acts behind the motives. An individual’s motivation may be inspired by others or events (extrinsic motivation) or it may come from within the individual (intrinsic motivation)


A library is a curated collection of sources of information and similar resources, selected by experts and made accessible to a defined community for reference or borrowing. It provides physical or digital access to material, and may be a physical location or a virtual space, or both. A library’s collection can include books, periodicals, newspapers, manuscripts, films, maps, prints, documents, microform, CDs, cassettes, videotapes, DVDs, Blu-ray Discs, e-books, audiobooks, databases, and other formats.

1.8 Organization Of The Study

This research work is organized in five chapters, for easy understanding, as follows

  • Chapter one is concerned with the introduction, which consist of the (overview, of the study), historical background, statement of problem, objectives of the study, research hypotheses, significance of the study, scope and limitation of the study, definition of terms and historical background of the study.
  • Chapter two highlights the theoretical framework on which the study is based, thus the review of related literature.
  • Chapter three deals on the research design and methodology adopted in the study.
  • Chapter four concentrate on the data collection and analysis and presentation of finding.
  • Chapter five gives summary, conclusion, and recommendations made of the study

Chapter Five

Summary, Conclusion And Recommendation

5.1 Introduction

It is important to ascertain that the objective of this study was to have a critical analysis of survey of motivation in Nigeria libraries.

In the preceding chapter, the relevant data collected for this study were presented, critically analyzed and appropriate interpretation given. In this chapter, certain recommendations are made, which in the opinion of the researcher will be of benefitin addressing the challenges of motivation in Government Libraries.

5.2 Summary

This study aimed at havinga critical analysis of survey of motivation in government libraries. Five objectiveswere raised. These objectives include:To determine the role of motivation in the performance of government library workers, to identify the motivational techniques adopted by the government library under study for achievement of its soul, to know the relevance of the existing staff motivation to the professional practices of libraries / libraries, to seek possible alternatives for improving the working condition of the staff, to determine the extent that motivation has enhanced or diminished the performance of the organization and to identify the problems of staff motivation.

5.3 Conclusion

Based on the above findings pertaining to the objectives of the study the following conclusions are drawn.
The results of the study revealed that Government libraries used various strategies to motivate and improve the work performance of library staff. Also, the degree of usage of motivational strategies correlatespositively with work performance. This means that the higher the motivation the higher the performance of workers.

5.4 Recommendation

Based on the findings of this study, the following recommendations are made;

  1. Managers of Government libraries should maintain and continue to use various motivational strategies in order to enhance work performance since employee’s needs differ as what motivate one employee‟ may not motivate the other.
  2. Since work performance and productivity among staff is influenced by the usage of motivational strategies, managers of Government libraries need to extensively apply different strategies in order to ensure that staff give their best to the growth and development of the Government Libraries
  3. To improve work performance, managers should ensure that the application of different motivation strategies are done in such a way that staff do not get too use to it and value it less. In other words, it should be done intermittently with significant time interval. In most cases, non-monetary factors should be used by managers rather than use of material things.

Survey Of Motivation In Government Libraries

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