The Role Of Information Communication Technology In The Management Of Students Records In University

Project and Seminar Material for Computer Science Education

The Role Of Information Communication Technology In The Management Of Students Records In University


Abstract


This study examines the role of information communication technology in the management of students records in university. Specifically, the study found out the role of Information Communication Technology in the Management of Students’ Records in Universities, found out if information communication technology have been effective in managing university students records, found out if there are skilled personnel who can manage information communication technology in universities and found out ways of improving in the usage of information communications technology in keeping university students record. The study employed the survey descriptive research design. The data collected were analyzed using frequency tables. A total of 50 were validated. From the responses obtained and analyzed, the findings revealed that information communication technology has been effective in managing university students records. The study also showed that there are skilled personnel who can manage information communication technology in universities. The study therefore recommends that recruitment and training of more staff in the records management function.


Table of Content


  • Title Page
  • Certification
  • Dedication
  • Acknowledgement
  • Table of Content
  • List of Tables
  • Abstract

Chapter One:

Introduction

  • 1.1 Background of the Study
  • 1.2 Statement of the Problem
  • 1.3 Objective of the Study
  • 1.4 Research Questions
  • 1.5 Research Hypothesis
  • 1.6 Significance of the Study
  • 1.7 Scope of the Study
  • 1.8 Limitation of the Study
  • 1.9 Definition of Terms
  • 1.10 Organisations of the Study

Chapter Two:

Review of Literature

  • 2.1 Conceptual Framework
  • 2.2 Theoretical Framework
  • 2.3 Empirical Review

Chapter Three:

Research Methodology

  • 3.1 Research Design
  • 3.2 Population of the Study
  • 3.3 Sample Size Determination
  • 3.4 Sample Size Selection Technique and Procedure
  • 3.5 Research Instrument and Administration
  • 3.6 Method of Data Collection
  • 3.7 Method of Data Analysis
  • 3.8 Validity of the Study
  • 3.9 Reliability of the Study
  • 3.10 Ethical Consideration

Chapter Four:

Data Presentation and Analysis

  • 4.1 Data Presentation
  • 4.2 Analysis of Data
  • 4.3 Answering Research Questions
  • 4.4 Test of Hypotheses

Chapter Five:

Summary, Conclusion and Recommendation

  • 5.1 Summary
  • 5.2 Conclusion
  • 5.3 Recommendation
  • References
  • APPENDIX
  • QUESTIONNAIRE

Chapter One


Introduction

1.1 Background of the Study

According to the International Federation of Information and Communications Technology (IFGICT), information and communications technology (ICT) is an extension of information technology (IT) that emphasizes the role of unified communications and the integration of telecommunications telephone lines and wireless signals with computers, as well as necessary enterprise software, middleware, storage, and audiovisual, that enable users to access, store, transmit, understand, and manipulate data. There are significant financial incentives to combine the telephone and computer networks into a single unified cabling, signal distribution, and management system (Victor, 2016). ICT is a broad term that encompasses any communication device, such as radio, television, cell phones, computer and network hardware, satellite systems, and so on, as well as the various services and appliances that go along with them, such as video conferencing and distance learning. ICT is a broad subject, and the concepts are evolving. The philosopher Piyush Mathur identified theoretical differences between interpersonal and mass communication technologies. Skills Framework for the Information Age is one of many models for describing and managing competencies for ICT professionals in the twenty-first century (Tusubira. 2019).

A record is a collection of fields, possibly of different data types, typically in a fixed number and sequence. Fields of a record may also be called members, particularly in object-oriented programming; fields may also be called elements, though this may cause confusion with the elements of a collection.For example, a date could be stored as a record containing a numeric year field, a month field, and a year field. A personnel file may include a name, a salary, and a rank. A Circle record might have a center and a radius; in this case, the center could be represented as a point record with x and y coordinates. Records differ from arrays in that their number of fields is usually fixed, each field has a name, and each field can be of a different type (Victor, 2016).

A data type that describes such values and variables is known as a record type. The programmer can define new record types in most modern computer languages. Each field’s data type and an identifier (name or label) by which it can be accessed are specified in the definition. Product types (without field names) are generally preferred in type theory because they are simpler, but proper record types are studied in languages like System F-sub. Many features of object-oriented programming can be expressed using type-theoretical records, which can contain first-class function-typed fields in addition to data. Records can be found on any storage medium, including main memory and mass storage devices like magnetic tapes and hard disks. Most data structures, especially linked data structures, rely heavily on records. The parameters of a function or procedure can often be viewed as the fields of a record variable; and the arguments passed to that function can be viewed as a record value that gets assigned to that variable at the time of the call. Many computer files are organized as arrays of logical records, often grouped into larger physical records or blocks for efficiency. In addition, each entry in the call stack, which is commonly used to implement procedure calls, is an activation record or call frame, which contains the procedure parameters and local variables, as well as the return address and other internal fields (Propoola. 2015).

In object-oriented programming, an object is essentially a record with procedures specialized to handle that record, and object types are elaborations of record types. Indeed, records are just special cases of objects in most object-oriented languages, and are referred to as plain old data structures (PODSs) in contrast to objects that use OO features.

A record can be thought of as the computer equivalent of a mathematical tuple, though depending on conventions and the programming language, a tuple may or may not be considered a record, and vice versa. A record type can also be thought of as the computer language equivalent of the Cartesian product of two or more mathematical sets, or as the implementation of an abstract product type in a specific language.


1.2 Statement of the Problem

The necessity for technical advancement has resulted in a revolution in the creation of technology tools for storing and managing educational records. Using ICT for record keeping and administration will go a long way toward improving the quality of school records all around the globe. Educators are quickly recognizing the need of utilizing computers to preserve and manage school data. Administrators, academic and non-academic personnel at tertiary institutions might benefit from this. Organizations’ lifeblood is their records and record keeping (Egwunyenga, 2016). It would be very impossible to successfully organize and run any institution, such as a school, if records were not properly maintained and handled. School records are papers, books, diskettes, and files that include information on academic and non-academic activities at the school, as well as school staff, students, and other school resources such as instructional materials (Olagboye, 2021). However, ICT faces a number of challenges, including a lack of basic ICT technicians and personnel, adequate infrastructures/resources, insufficient funding, a lack of basic education and ICT skills, and ICT facilities being disrupted by power outages and computer network failures during record keeping. These are only a few of the topics that will be addressed in the research.


1.3 Objectives of the Study

The primary objective of the study is as follows

  1. To find out the role of Information Communication Technology in the Management of Students’ Records in Universities
  2. To find out if information communication technology have been effective in managing university students records
  3. To find out if there are skilled personnel who can manage information communication technology in universities
  4. To find out ways of improving in the usage of information communications technology in keeping university students record.

1.4 Research Question

  1. What are the role of Information Communication Technology in the Management of Students’ Records in Universities?
  2. Has information communication technology been effective in managing university students records?
  3. Are there skilled personnel who can manage information communication technology in universities?
  4. What are the ways of improving in the usage of information communications technology in keeping university students record?

1.5 Research Hypothesis

  • H0: information communications technology do not play a part in keeping record of students in the university.
  • H1: information communications technology plays a part in keeping record of students in the university.

1.6 Significance of the Study

The significance of this study cannot be underestimated as:

  1. This study will examine The role of Information Communication Technology in the Management of Students’ Records in Universities
  2. The findings of this research work will undoubtedly provide the much needed information to government organizations, education board and academia.

1.7 Scope of the Study

This study examines The role of Information Communication Technology in the Management of Students’ Records in Universities. hence, this study will be delimited to federal university of technology Nekede, Imo state


1.8 Limitations of the Study

This study was constrained by a number of factors which are as follows:

  • Just like any other research, ranging from unavailability of needed accurate materials on the topic under study, inability to get data
  • Financial constraint, was faced by the researcher ,in getting relevant materials and in printing and collation of questionnaires
  • Time Factor: Time factor pose another constraint since having to shuttle between writing of the research and also engaging in other academic work making it uneasy for the researcher

1.9 Operational Definition of Terms

ICT:

Information communications technology

Management:

The process of dealing with or controlling things or people

Record:

A thing constituting a piece of evidence about the past, especially an account kept in writing or some other permanent form.


1.10 Organization of the Studies

The study is categorized into five chapters. The first chapter presents the background of the study, statement of the problem, objective of the study, research questions and hypothesis, the significance of the study, scope/limitations of the study, and definition of terms. The chapter two covers the review of literature with emphasis on conceptual framework, theoretical framework, and empirical review. Likewise, the chapter three which is the research methodology, specifically covers the research design, population of the study, sample size determination, sample size, and selection technique and procedure, research instrument and administration, method of data collection, method of data analysis, validity and reliability of the study, and ethical consideration. The second to last chapter being the chapter four presents the data presentation and analysis, while the last chapter(chapter five) contains the summary, conclusion and recommendation.


Chapter Five


Summary, Conclusion and Recommendation

5.1 Summary

In this study, our focus was to critically investigatethe role of information communication technology in the management of students records in university. The study specifically was aimed at finding out the role of Information Communication Technology in the Management of Students’ Records in Universities, finding out if information communication technology have been effective in managing university students records, finding out if there are skilled personnel who can manage information communication technology in universitiesand finding out ways of improving in the usage of information communications technology in keeping university students record.This study was anchored on the systems theory.

The study adopted the survey research design and conveniently enrolled participants in the study. A total of 80 responses were received and validated from the enrolled participants where all respondent are drawn from staff of federal university of technology Nekede, Imo state.


5.2 Conclusion

Based on the finding of this study, the following conclusions were made:

  1. The roles of Information Communication Technology in the Management of Students’ Records in Universities include:
    1. Accuracy in Records capture
    2. Records classification for timely retrieval
    3. Reliable Records storage
    4. Enforce Records access and security restrictions and
    5. Provide continuity in the event of disaster
  2. Information communication technology has been effective in managing university students records.
  3. There are skilled personnel who can manage information communication technology in universities.

5.3 Recommendations

In the light of the findings and conclusions, the following recommendations are hereby proposed:

  1. Recruitment and training of more staff in the records management function. It was discovered that the number of workers needed to effectively manage the system are few hence a shortage in the number of employees needed to effectively manage the system. These staff should however be equipped with more records management skills.
  2. Drafting of a records management policy to regulate the management of records.
  3. The Nigerian government should come up with a model for the effective combination of electronic and manual records management procedure for students‟ records that will suit our environment.

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