Production Control System (A Case Study Of 7Up Bottling Company)

Project and Seminar Material for Business Administration and Management BAM

Production Control System (A Case Study Of 7Up Bottling Company)


This project will be centered on the production control system. This production control system being operated manually ad due to the numerous problem encountered and over payment. A design was taken to computerized in order to check this problem the problem were identified after series of interviews and examination of document after which analysis will be made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was developed using visual basic 6.0 and access database. This language was chosen because of its easy syntax and features for developing windows based applications.

Chapter One

Production Control System

1.0 Introduction

In his definition K.O. Hockyer, defined production in 1990 as an act of putting together human being, materials, plant and money in order to provide goods and services. The success of production comes about as a result of effective planning execution and control of activities within the frame work of the cooperate objective within the frame work of the cooperative objective.

This a place where people are employed for the purpose of making, uttering, repairing and or lamenting, finishing clearing, washing, breaking and adopting for sale of any articles.

The factory is regarded as a continued self sufficient body and it depend upon integration only when other parts of the organization change. Although this view is fact changing, the dangers f these visions are great, for example government registration may face a marketing change which requires a design modification in turn, can alter processes in such a way that operations may be displayed with consequent redundancy and retaining problems.

This problem would have seen and their effect integrated to look, outside the four walls of their machine production unit. Similarly a board decision to change from a selling policy where orders are accepted to marketing policy. Where orders are sought will inevitably demand major changes. In the white system of factory management. Again, this can be foreseen it the factory managers look in wards and out wards.

Furthermore, the factory itself provides the environment for it own constituent department and again the interaction of parts within themselves and with host environment. The interdependency between the two products important consequences.

  1. Changes within the firm affect the environment to survive therefore, organizations must be prepared to respond to change and managers must not think as if any decision to affect a change is only internal
  2. Change in the environment, which imposes change in the organization.

Today one of the most potentially powerful change agents is the computer, which can permit the consideration problems that are more complex than any which can be death with. For decision of the managers to be right, the information normally must be timely accurate etc good information therefore help to reduce uncertainly. A system that generates good information normally is seen, addressed or sensed as a group of components that interact to achieve a purpose such as the production of goods.

Historical Background of the Study

Seven up bottle company development in Nigeria is one of the largest independent manufacturer and distribution of the well-known and widely consumed brands of soft drinks in Nigeria. Their brand are pepsi, 7up, Miranda teen and mountain dew, which we produce and market will dur present 9 manufacturing plants. The also market over 200 distribution centers that we also call depots spread over the nooks and crane of Nigeria. Our workforce is currently the in the neigbourhood of 35 employees. The cost associated with a unit of sale increased in Q2 2009 over the corresponding period in Q2 2008. This is reflected in the PB1 margain which decreased to 5. 62% in Q2 2009 6.44% as at Q2 2008, and down from 6.38% as at the end of the financial year in March, 2009. This shows that the company’s total cost as a percentage of to stands at 94.38% up marginally from 93.36% recorded in the corresponding period of 2003. PAT margin currently stands at 4 78%, down from 5.26% in the corresponding period of 2008, but from 4.78%, down 5.26% in the corresponding that the percentage of 90, PBT and PAT in the Q2 2009 result to the fully year audited TO, PBY and PAT for the period ended March to the 2009 show that it performs better both in log line and botton line in HYI. This can be attributed to the Christian and New Year sales and other ceremonies usually associated with year end.

To provide a system that will reduce the over head in maintaining independent date fills with its associated redundancy and integrity problems.

1.3 Scope of Study

The system is a tool for controlling production function that go on daily in the 7up Company. For this reason aspects of production control such as scheduling and manufacturing authorization is not covered, including some aspect of dispatch processes. This system handle the material (stock) control but does not go into the purchasing and costing. It provides the necessary report that help in determine when to make purchase it generate the bills of various models or vehicles produced in seven up.

It monitors and control the activity of various parties to provide timely information that bears on meeting schedule.

1.4 Limitation of the Study

It is tested and proved, fact that the road to success is smooth therefore the researcher encounter some hindrances.

Some of item with me

  1. Time constant
  2. Financial constant

1.5 Significance of the Study

This research work will help to access and document report from various departments within the company, which will affect immediate decision-making. It will also solve the problem of misplacing important document and accurate recording the system will help to meet up with customer order and eliminate the problem of broken promises.

1.6 Definition of Periods

For a clear understanding of the terminology and the following terms are hereby operationally defined.


It can be defined as devices that accept data in one form (input and process to produce data in another form output as information.


This is a set of instruction written in a language of computer. A program is used to make the computer perform a specific task calculating interest period to saving account holder.


These are set of instructions that are to be carried out by computer in order to accomplish a given task.


These are those parts of the computer that we touch and see (physical parts) e.g. keyboard, monitor, mouse etc.


These are sets of instructions that are to be carried out by computer in order to accomplish a given task.


This is regarded as an unprocessed fact of figure etc information


This is processed data.

Problem With Out Sourcing

Outstanding is not without its down side, however. Many companies discover that their cost saving average closer to 10 percent

Problem With Out Sourcing

Outsourcing is not without its downside, however.

Many companies discover that their cost saving average closer to 10 percent that the 20 to 40 percent that vendors promise. Also, companies may sign multi-year contract that no longer compare will with market conditions after a year of two another problem without sourcing production of proprietary technology concern internal security.

Suppliers who fail to deliver well promptly or provide required services can adversely affect a company’s reputation with its customers. General electric had to delay the introduction of a new washing machine because of contractor’s production problem.

Southern pacific rail had problems with an out sourced computer network.

Out sourcing is a controversial tropic with unions, especially in the auto industry, as the percentage of component parts made in house has steadily dropped. Outsourcing can create conflict between nonunion outsides worker and in house union employees who fear job loss from outsourcing. Management initiation to outsource jobs can lead to strikes and plants shut down.

A major danger of outsourcing is the risk of losing touch with customers, outsourcing can reduce a company’s ability to response quickly to the market place or a slow effort in bring new product to market.

Taken together the objective and policies from a plan for the operation of the organization planning as a management function, and for it to be successful or load to the expected goal, such plan should have the following characteristics.

  1. Explanation
  2. Understanding
  3. Acceptance
  4. Capable of accepting changes
  5. Capable of esparto action.

A/E WORD CONTROL is here used in the sense of ensuring that all that takes places is in accordance with the rules established and the instruction issued.

For control activity to play a role expected of it effectively, it must have the following factors:

  1. Planning
  2. Publishing
  3. Measuring
  4. Comparing
  5. Reporting
  6. Correcting

In carrying out its functions, the production control department (PCD) answers the following questions.

  1. Can a particular task be undertakes and if yes when?
  2. How far have the tasks in hand preceded? The weakness of many industrial units for examples excessive material, stack, broken delivery promise, in time can be attributed to inefficient to inefficient or non-existent production control. In a view for improving efficiency or reducing loss throughout a factory, the organization of a really, efficient production control department or unit must become very high in priority

It is in recognition of the importance role played in production as in other to endeavors that we decided to aid the production managers in carrying on their duties by developing this system which is computer based to address some crucial, areas of production control.

This system supports the day – to day production activities of SEVEN UP and may be adapted for use in similar organization. It facilitates the day – day operations by providing summarized and standard reports, which the manager needs for his decision making.

Chapter Five

Summary, Conclusion and Recommendation

5.1 Summary

We are now in modern ago technology break through is very obvious and significant, computer has helped as to solve a lot of problem that human beings cannot. A critical research work introduces a new method of production control system. The decision that will be taken by the managers of a company all depends on the degree of profit yielding in a company. So also, of information on data needed for the decision – therefore the researchers have directly sought provision of decision tool to managers in top company at the right time and place. Obviously the need for computers in productions could be well appreciated and also as a good technological innovation, which is aimed at improving productivity.

5.2 Conclusion

This research work has underscored the present manual system and problems a new system that overcomes the shortcoming and problems of the existing system. Computer based production control system will go a long way to improve productivity.

If all the laid sown procedures, format and methods are astoundingly, the anticipated goals will be achieved.

5.3 Recommendation

The importance of computer in production has been stressed and so does not need to be over emphasized modern production control system is deemed incomplete without a significant integration of a computer system there is need to implement a certain drainage to accommodate the new system to achieve the full potentially of computerization exercise. Though the new system will help to modernize things in 7up company, but there is need that the new system be supported by the existing system until it can fully relied upon.

Therefore, we recommended the managers and staff for a comprehensive computer training in order to have more knowledge about the new system.

They should be computer literate before using the package.

Moreover, the recommendations package to other production companies apart from 7up Company whose production control systems have some similarities with that 0 7up company.

Finally, the topic is still recommended for further study, particularly in area of control scheduling, cost and purchasing control etc.

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