Online Motor Vehicle Licencing System

Project and Seminar Material for Computer Science and Computer Engineering

Online Motor Vehicle Licencing System


Abstract


Motor vehicle administration is a composite process and revolves around the management and the control of motor licensing. Vehicle licensing is the payment of a fee for the use of motor vehicle on public roads. Vehicle licensing in Nigeria began over 100 years ago starting from the colonial administration and the records then was manually kept which did not help in raising efficiency of the general automotive services. Motor vehicle licensing system on the other hand is a phenomenon that is still estranged to the Nigerian terrains. Though many western countries e.g. United States of America and some Asian countries have implemented online licensing in one form or the other; it is yet to gain popularity in this part of the world.

The obvious merit of online motor vehicle licensing system prompted this research project to see ways of integrating our vehicle licensing to the internet for speed, efficiency, reliability and customer satisfaction. This work was designed to aid the framework for a client server distributed database system for licensing and registration of automobiles in Nigeria online. The project integrated the three government agencies empowered by law for vehicle licensing and registration. The system was implemented using PHP scripting language, HTML, MySQL Server and Macromedia Dreamweaver.


Chapter One


Introduction

1.1 Background of Study

Traffic laws and regulations in Nigeria were inherited from colonial administration. The first Edith is the 1920 Road Traffic Ordinance of Lagos Colony and Southern Protectorate of Nigeria which was applied to the operations of all motor vehicles until the country was demarcated into regions (Northern, Western and Eastern). Thereafter, each region was empowered to promulgate its traffic regulations.

Before 1939, vehicle inspection was carried out by the Directorate of works, while Motor Licensing was supervised by the Motor Licensing office under finance. As a result of critical issue with the colonial regiment of England during the world war, the Inspector General of Police was mandated to undertake the responsibility of vehicle inspection as well as motor licensing until the 1958 constitution of Nigeria which conferred powers on regional (state) government to create their own traffic laws.

On 1st January 1949, the road Traffic Act was promulgated which is available to the Road Traffic Act chapter 548 Laws of the Federation of Nigeria (1990). It is this Act (1949) that gave birth to Vehicle Inspection Office. Vehicle registration is the process of adding a vehicle to the motor vehicle register and issuing it with registration plates. Vehicle licensing is the payment of a fee for the use of motor vehicle on public roads. When the fee is paid, you receive a label indicating the expiry date of the license. This label must be displayed on the vehicle.

In Nigeria, there are three arms of government agencies that are responsible for automobile licensing, registration and control. They are Federal Road Safety Commission (FRSC), the state Vehicle Inspection Officer (VIO) and the state Board of Internal Revenue (BIR). The usual practice is for an owner to visit these three arms for the necessary payment, data collection and issuance of necessary documents and materials such as plate numbers.

The state board of internal revenue collects fees for new automobile licenses and registration from owners through a designated bank. They may request more documents such as custom papers, purchase receipt, or a change of owner certificate on automobile.

Every automobile within the nation must be registered under a state and a local government before a license plate is issued. Nigerian automobile registration plates often have the state written at the top and have a group of three letters at the right hand side, indicating the district of registration followed by their main town to aid in tracing and identifying location. License plates serve to help law enforcement, motor vehicle authorities and others identify a vehicle while simultaneously indicating that the registrant has paid the proper registration fee and taxes on the automobile. License plates also offer information such as the weight class, the country, state and local government in which the vehicle is registered, use restrictions (private or commercial) and the age and engine capacity. In addition, some license plates show whether the owner of the vehicle is a member of special organization or group such as the police force, custom and the federal road safety commission. Moreover proof of ownership certificates are issued to owners of automobiles on payment of certain fee by the board.

Apart from other advantages, this will now replace the manual process of registering vehicle, issuing during licensing, renewing expired licenses, as well changing of ownership of the vehicle. Since the computerize mode of operation is flexible and accurate record keeping assured, it will give the management of the motor licensing authority enough time for planning and decision making rather than being immersed in the detail of routing function (manual work).

This is necessary since the control of any establishment alternatively lies in the hand of management. Also, the computerized operations of the licensing authority will ensure a very fast retrieval of necessary information about (e.g.) vehicle information to the police in terms of urgent need like during that of road accident.

In this research work, interaction will be created on the computerization and implementation of motor vehicle licensing authority at the three level organization; vehicle inspection officer, (VIO), Federal Road Safety Commission (FRSC) and the Board of Internal revenue, which are required to monitor the processes that are involved starting from the exact date of motor vehicle is registered, licensed, renewed, etc.

In the early 80s, the vehicle licensing system then was that each vehicle was licensed based on the local government issuing the licenses. For instance, a vehicle licensed from Ikorodu could bear (LAG 28 IKD) as plate number. Later with the formation of the Federal Road Safety Commission (FRSC) in February 18, 1988, many procedures were changed, the plate number format and their various slogans. Also it was made constitutional under the motor vehicle administration as a Residual issue under the 1999 Nigerian constitution that a person seeking for vehicle licensing must first possess the National driving license.

Motor vehicle administration is a composite process and revolves around the management and the control of motor licensing including driving and other related licenses which include the following matters:

  1. Issuance and renewal of:
    1. Motor vehicle licenses
    2. Local driving license
    3. Learners permit
    4. Certificate of Roadworthiness of all licenses issued
  2. Registration of vehicle
  3. Preparing and keeping of statutory Registers of all licenses issued.
  4. Collection of fees emanating from its operation and payment of same into the appropriate subhead of the state government’s account.

Motor vehicle licensing system on the other hand is a phenomenon that is still estranged to the Nigerian terrains. Though many western countries e.g. United States of America and some Asian countries have implemented online licensing in one form or the other; it is yet to gain popularity in this part of the world. The obvious merit of online motor vehicle licensing system prompted this research project to see ways of integrating our vehicle licensing to the internet for speed, efficiency, reliability and customer satisfaction.

In a highly populated country such as Nigeria, where a number of car owners increases yearly, and the registration of motor vehicle is a slow process and sometimes in the sense of it a difficult task. This is true in the sense that motor vehicle licensing authority/ system attend to thousands of cars per year; thereby keeping records of license and their registrations manually was a tedious work. It resulted in files containing records of application being misplaced, damaged or misfiled due to the way the manual method of writing these records. Also writing records of applicants in books affected the span of the record materials, and since the continue use and re-use of these booklets everyday might lead to wear and tear which eventually led to loss of important information.


1.2 Statement of Problem

The basic problems facing motor vehicle licensing are: lack of proper security in the system that creates avenue for fraud and manipulation of stored data in the system, lack of proper, accurate and concise information about the vehicle owner, poor performance of the system during information retrieval due to inefficient storage of data, lack of proper and accurate record keeping of stored information and finally lack of review process: this is a situation where there is no avenue created for review. This hinders adequate maintenance of the system.


1.3 Objectives of the Study

The aims of this study are:

  1. To develop software that will link by computerization all the procedures of motor vehicle licensing system in motor license authority (that is, to have a centralized system).
  2. To improve the system performance and efficiency.
  3. To enhance the database for proper information and record keeping.
  4. To provide a reliable security access in order to avoid tempering with stored data.
  5. To provide a means of accessibility in case of accident and emergency.
  6. To enhance speedy recovery of stolen vehicles

1.4 Significance of the Study

The significance of this study is to serve better than the existing system, enhance database and improve effectiveness, efficiency and security of the system. Also to give appropriate attention and quick access to prospective application. It is also intended that the study will assist in the development of a new and hopefully better computer aided system.


1.5 Scope of the Study

The research work is restricted to motor vehicle licensing procedure that can take place in the motor licensing office. This procedure involves an individual registering to obtain vehicle license if the client meets up with the procedure.


1.6 Project Report Organization

This research work has five distinct chapters.

  1. Chapter one contains introduction, background of the study, statement of problem, objectives of the study, significance of the study and the scope of the study.
  2. Chapter two is the review of related literature, while
  3. Chapter three is the system analysis and design.
  4. Chapter four presents the system implementation with choice of programming language and the system requirements.
  5. Chapter five contains summary, recommendations and conclusion. There is also bibliography and appendix.

Chapter Five


Summary, Recommendations and Conclusion

5.1 Summary

In a great exposure, during the research work of this project, I was able to realize that the consistent problem encountered is as a result of improper storage of data/information in the motor vehicle licensing system.

This study explains well that the introduction of the online motor registration system in motor licensing system in Nigeria will wipe away all human prone errors in processing and increase the security of registered motor vehicles in the country.

This study shows that the decision-making process of the motor vehicle licensing system offices depends solely on how well the records are managed and stored in the computer. It is now paramount that security agencies such as police now have a reliable source of retrieving or getting information on vehicles on the Nigerian roads.


5.2 Limitations

The software does not inspect vehicle. Inspection of vehicles is done by inspection officers who then issue the owner road worthy certificate. This software does not process bank transactions.


5.3 Recommendations

Having presented all that is necessary for a successful implementation of this research, the following recommendations are suggested by the researcher aimed at improving and correcting some lapses.

Licensing offices and departments should be well equipped with internet ready computers to allow for proper communication. This will in turn make insurance companies to consider operating online as well.

Epileptic power supply should be reduced since this is a client server system running on the internet, which means the servers must be online 24 hours every day. All the processes of motor vehicle licensing and registration cannot be achieved only online, therefore there must be human inspection of vehicle under a controlled environment.

There is need to implement real time processing on mobile devices and tracking systems to enable independent tracking companies have access to the licensing database, because this will help in fast tracking and recovering stolen vehicles.

Finally, training of staff in the area of computer usage, this will help in correction, fast and easy retrieval of records. The need to incorporate payment subsystem in the software is also recommended to reduce bank queues. To develop and achieve good and robust software, time is a valuable factor. In order words, time must be spent for such project depending on the software engineering methodology to be adopted.


5.4 BEME (Bill of Engineering Measurement and Evaluation)

The cost of this research project includes payment of transportation to various offices of the government licensing agencies N15,000.00. The cost of 10 pages questionnaire documents for about 200 respondents N5000. Cost of hosting a website on the internet N25,000.00. Cost of procuring a laptop for programming N140,000.00. The cost of developing the documentation report N7000.00 and cost of internet access N15,000.00. The cost of PHP software and Wampserver N14,000.00.


5.5 Conclusion

The experience acquired from this project cannot be over-emphasized. It has really bridged the gap between classroom paper work and practical work involved in software development.

Furthermore, this project portal is still open for further studies and modifications to increase its security and efficiency.


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