The Impact Of School Records On The Administration Of Senior Secondary Schools In Ilorin South Local Government Area Of Kwara State
This study aimed to investigated the impact of school records on the Administration of senior Secondary schools in Ilorin South Local Government Area of Kwara State. This study made use of so respondents who were randomly selected from the chosen schools used as samples. Questionnaire was used as the major instrument for gathering data for the study. Simple percentage was used to analyse the data collected. Hence, the study also examined the impact of school records on the performance of students (b) effect of records in school management (c) problem Associated with records keeping in senior secondary schools. The records keeping in the school system is very important. That records have to be kept especially the register to determine how regular and punctual students are on daily basis and teachers need to keep records or files of the students, continuous assessments and examination as to monitor the students performance. The study was carried out with four (4) research questions and three (3) hypothesis. From the reactions of the respondents, the following two major findings were made. There are so many problems associated with records keeping management in secondary school system. That through various ideal administrative practices and strategies, there will be wholistic improvement on records keeping in school system. in view of those findings, it was recommended that principals and teachers should employ ideal administrative practices and strategies to improve on records keeping management in secondary school system towards ensuring valid and reliable school information.
Table of Contents
- Title page
- Table of content
- Background to the Study
- Statement of the problem
- Objective of the study
- Research questions
- Significance of the study
- Scope and limitation of the study
- Definition of terms
- Types and significant of records in senior secondary schools
- Impact of school records on the performance of students
- Effect of records in school management
- Problem associated with records keeping in schools
- Theoretical framework
- Review of Empirical studies
- Summary of Review of the Related literature
- Research Design
- Sample and sampling procedure
- Research instrument
- Validity of the instrument
- Reliability of the instrument
- Method of Data Administration and Data Collection
- Method of data analysis
Data Presentation and Analysis
Summary, Conclusion and Recommendation
1.1 Background to the Study
Secondary education is defined in the Nigeria context as the education children receive after primary education and before the tertiary education (IPE, 1998).
Secondary school is the second stage of children education after primary. It is a post primary school level of education where children between 12 -18 years attain to prepare themselves for tertiary education and other life professional, Challenges Secondary school in the history of Nigerian education system has come to stay as the basic education for youths.
The broad goals of secondary education, according to the policy document is to prepare the individual for useful living within the society, and higher education. In specific terms, secondary education provides all primary school leavers with the opportunity for education of a higher level, irrespective of sex, social status, religion or ethnic background.
There are stated aims of senior secondary education in Nigeria. And for these to be achieved certain mechanisms must be properly put in place. One of these mechanisms is adequate information and communication system, this is because in the world of today, easier and faster means of communication have made time and space less complex or confounding variables of organization and existence of social or individual systems.
At the core of the modern communication is the growing profusion, timeless and accuracy of information, consequently, information richness and information heading capability have become necessary and perhaps, and imperative components of life and living in modern society. The imperative of information storage is now clear to those who manage complex, social, and industrial organization, such as education and commerce. Thus, the ability and capability for timely analysis, and utilization of the storage of relevant and accurate information have become one of the most important attributes of the modern manager (Nwankwo, 1999).
The complexity of educational systems and institutions, particularly in Nigeria and other developing countries tend to be characterized by such phenomena as: student population, explosion, diversities in the directions and dimensions for programmes and funds and other material resources, conflicting policies as well as inadequacy of information. The demand for appropriate, adequate and timely information for decision at the secondary school level and in the entire education system, appears particularly challenging in the current situation where the available date are unreliable, unmanageable and generally involving highly technical issues and rapid development advances.
Secondary education is expanding at an unprecedented rate in Nigeria. As the system grows, so also the problems of their planning, organization administration, monitoring and control. Hence the need for proper means of storing information.
One of the efficient ways of planning, organizing, storing, and retrieving information in Nigeria’s senior secondary schools is through record keeping. A doubt, the principles of keeping, managing and utilizing records are the very crucial. This is because on absence of adequate records to the proper management of school. To that extent, the schools will not be able to store, retrieve, and use information where it is absolutely necessary to do so.
Record keeping in the administration and management of senior secondary school is very vital if made available and put to use at the appropriate time, it will not only enable the teacher to monitor the progress of the child, but also enable them to give information to parents and guardians about the progress being made by their children. To the head teachers, the school records would enable him to follow the implementation and evaluation of the school curriculum and programmes, as well as ensure good conduct of teachers and students within the school system.
Indeed, as the demand for senior secondary education increases, more resources such as: man, machines, money, materials, and information are needed. The greatest proportion of information needed for effective and efficient running of senior secondary school system are therefore to be sourced from the internally generated and externally receive record. Records are therefore recorded information needed in pursuance of its legal, fiscal, and administrative function so as to achieve these corporate goals, information considered relevant to the management of the school. This could be captured with the use of materials like: paper, disks, and other materials.
The availability accessibility and management of information is very important to the running and managing of secondary schools. In the light of this, the study has been designed to investigate the impact and utilization of the school records by teachers of senior secondary schools in Ilorin South.
1.2 Statement of the Problem
For the broad goals of the senior secondary school education to be achieved, there is need for proper record keeping and management. The trend in the development of modern record keeping and the explosion in the population of senior secondary school students have however posed challenges to the school management and teachers. Proper record keeping and management is vital to the administration of senior secondary schools as this help in the monitoring of students academic performances.
The handling of records with levity among teachers and management of senior secondary schools is however worrisome, hence the need to investigate into the impact of record keeping in the management and administration of senior secondary schools
1.3 Objective of the study
The objective of this research work includes the followings;
- To examine the impact of school records on the administration and management of senior secondary schools in Ilorin south local government area.
- To find out the effect of school records on the academic performance of senior secondary school students
- To examine the efforts of senior secondary school management and teachers towards record keeping, in Ilorin south local government area
- To find out the challenges faced by senior secondary school teachers and management in the keeping of records
- To proffer probable suggestions towards proper record keeping in secondary schools
1.4 Research Questions
- What are the impact of school record on the administration and management of senior secondary schools?
- Does school record has effect on the academic performances of senior secondary school students
- Do senior secondary school management and teachers make due effort towards proper record keeping?
- What are the challenges faced by senior secondary school teachers and management in record keeping?
- What are the probable solutions to poor record keeping in senior secondary schools in Ilorin south local government area?
The following null hypothesis were formulated for this study and were tested at 0.05 level of significance:
- H01: There is no significant difference between the mean ratings of secondary school principals and teachers with regard to school records that are kept in senior secondary schools in Ilorin south L.G.A of Kwara State.
- H02: There is no significant difference between the mean ratings of secondary school principals and teachers with regard to the problem associated with record keeping in senior secondary schools.
- H03: There is no significant difference between the mean ratings of principals and teachers with regard to the strategies for improving school records keeping in senior secondary schools.
1.5 Significance of the Study
As earlier noted, the availability, accessibility, and utilization of information (records), enhance the productivity and effectiveness of the school system.
To that extent, the study will bring into fire the impact of record keeping in senior secondary schools. The study will therefore assist the government in knowing the status of record keeping in schools, and the challenges these schools face in keeping records. Thus, the government will be able to know how to provide the schools with the needed record facilities.
1.6 Scope and Limitation of the Study
The study will be limited to senior secondary schools in Ilorin south local government area. Some secondary schools will be selected in the one local government areas in Ilorin, for the purpose of generalization.
1.7 Definition of Terms
A place / institution of learning, where people go to be learn a particular subject or skill
A written account of something that is kept so that it can be looked at and used in the future
A person whose job is to teaching, especially in a school. It is the teacher that teaches the younger and inexperienced individual a particular subject or skill E.g, secondary school teacher.
This refers to the manner in which school records are used by teachers of senior secondary schools.
This could be defined as been ready for used obtainable
This could be defined as the education children received after primary education and before tertiary education.
Summary, Conclusion and Recommendation
5.1 Summary of Finding
The study also discovered that records that are always used by secondary school teacher are attendance register, record of work, instruction book, report file, time table, syllabus, cumulative record, worksheet, broadsheet, note of lesson and scheme of work. This findings could be so because all those records are concerned with student’s academic activities in the classroom and school as a whole. They are therefore expected to be used always by teachers or an accredited person can administer corporal punishment on a student.
The study investigated the management of school records in senior secondary schools in Ilorin South L.G.A of Kwara State. The need for the study stems from the fact that some of the school principals do not actually appreciate the value of accurate record keeping in school management. They rather fail to adhere such accurate and reliable school record keeping. In this case, some principals falsify records and choose to keep unreliable and inaccurate records only to achieve their evil self interest.
The analysis indicates that principals and teachers who responded to the items agree that the school records currently kept in senior secondary schools are; admission and withdrawal register, log book, attendance register, school time table, diary of work, visitors book, exam record, time movement book, a copy of national policy on education and lesson note. The analysis equally indicates that the administrative practices that characterized the keeping of school records include; principals delegate the keeping of day-to-day school records to teachers, record events as they occur, keep accurate custody of record, monitor teachers adherence to instruction regard record keeping and check every item of information in the records before appending signatures by school heads. In the analysis also, it was also indicated that, the problems associated with the keeping of school records are; untimely supply of records to schools, lack of thorough supervision by principals, lackof funds, inadequate knowledge of record keeping, destruction of vital records by termites or flood, alteration of data by staff, lack of zeal and interest on the area of record keeping and too many administrative functions of school principals. Furthermore, the analysis shows that the strategies for improving on school records management include; supply of necessary school records to schools should be given the priority it deserves, funds ear-marked for school record management should retired accordingly, managers of school records should be given opportunity for professional course through in-service training, school heads should ensure that records are supplied on time, record management should not be influenced by political consideration and that, every school head should have a “Data Board” containing summary of data on staff, students including school activities.
From the findings of the study, it could be concluded that the level of records in the senior secondary schools are at the average level. While some are available in the school, some of the records are not. Some records are also being specifically used by the teachers, while some are administrative records. Some of the administrative records are limited to the use of the principal only. The observation of the researcher, the following conclusions can be drawn;
- Accurate records keeping in the school is very important and as such have great influence on the management and administrative performance of the principals and teachers
- The principals who adhere to acceptable and ideal administrative practices in keeping of school records stand chances of improved standard of school records management in the school system.
- Effective school records management is very vital in general school management. In other words, principals and teachers, must of necessity, ensure accurate school records in the pursuit and accomplishment of school goals and objectives
- Where principals fail to employ thorough supervision, achievement of good school records management will always be at crossroads. Also lack of zeal and interest on the part of teachers to keep records in school system dwindle and prevent smooth running of school event
- Many of the misunderstanding between schools and school boards/ministries or school heads and teachers are not unconnected with the non-adherence of genuine and accurate school records keeping management.
Based on the findings, observations and conclusions of this study, the researcher arrived at the following recommendations:
- All teachers and principals of schools must be trained in the part of managing school records.
- The manual keeping of school records is no longer safe for the education system
- All school records need to be computerized so that records would be properly kept and utilized by teachers and researchers
- Principals should be exposed to the following school records which were found to be currently kept in senior secondary schools: admission and withdrawal register, log book, attendance register, school time table, diary of work, visitors book, exam record book, time movement book, a copy of national policy on Education and lesson note / plan. This should be done through conferences, workshops, supervision, among others:
- Principals should specifically employ the following administrative practices that characterized the keeping of school records, principals delegate the keeping of day today school records to teachers, record events as they occur in the appropriate record booklet, keep accurate custody of record materials and books in their offices, monitor teachers adherence to instructions on the keeping of records, check every item of information in the records before appending signatures by principals.
- In order to solve problems associated with the keeping of school records, the following ideal strategies for improving on school records management should be employed. Supply of necessary school records to schools should be given the priority it deserves, funds ear-marked for school records management should be kept for its use, managers of school records should be given chance for professional course through in service training, school heads should ensure that records are supplied on time, record management should not be influenced by political consideration and every school head should have a “Data Board” containing summary of data on both staff, students and school activities.
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