The Impact Of Budget Implementation In An Organization (A Case Study Of Ministry Of Works And Housing Awka)

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The Impact Of Budget Implementation In An Organization (A Case Study Of Ministry Of Works And Housing Awka)


Abstract


It is a known fact that budgeting plays invaluable role in our public institutions. However, institutions, which has thwarted in their organizational achievements, have hardly used this administrative tool in this study, the researcher used both primary and secondary data sources. The primary data source includes the use of questionnaire, observation and interview. The secondary sources of data collection (literature review) enables the researcher read as much materials that have been written on the subject matters it also enables the researcher draw up the research questions etc. Findings were made which includes that the ministry of works and housing awka carries out routine yearly budgeting exercise, which were not fully implemented. Also knotted is that frequent change of administrators affect budget adversely. Based on these findings, recommendation were accordingly made that budgeting should not be merly yearly exercise, that administrators should not be changed too often, that public influence should be encouraged and that implementation of budget must be based thoroughly on its principles so as to enable organizational desired changes and goals.


Chapter One


Introduction

Budget, on indispensable tool of administration, the financial strength of an organization and the scale of organizational objectivity and transparently has generally been treated as just merely yearly ritual. Due to this ill application of this administrative tool, the research work in made to embark on this research work in ascertaining it’s impact, effect and evaluation.

The issue of budgeting has a lot of impact on the aspect of economy, finance, legal and socio-political documentaries. To every day man, this administrative tool plays an invaluable role to its activities and plans as well as its well keeping thus conventionally arousing disturbing questions on the effects and impacts of the said budget. All these motivate the research to study the evaluation and impact of budget implementation in an organization using ministry of works and housing as a cast study.


1.1 Historical Background of the Case Study

It must be knotted that most organizations or management institutions as well as the government mostly blame their setbacks and mal-administration to ill implementation of budget and yet many see budget as just an avenue of securing fund from the approving authority. This contrapuntal believe calls for truism in unraveling the nature, importance and effect of budgeting as an administrative instrument using the Anambra state ministry of works and housing as a yard stick for measuring it’s enigma.

The ministry was established in 1918 and was named Public Work Department (PWD). The aims were to carry out issues relating to work, housing and transport divisions.

In 1950, the name was changed to ministry of works. In subsequent years preceding 1950, the ministry of housing and transport was created and joined to the existing ministry. Before the creation of new state in 1991, the place was known as Area office and have many department offices. Each department has one head that renders account on behalf of the department performance. After the creation of states in 1991 which Anambra was inclusive, the name was changed from area office to headquarter, the headquarter was made up of area office or head camp. Each local government rendered account on the works housing and transport to the ministry through various head camp that works directly with the ministry. Former governors separated the ministry into housing, transport, environment, surveyors, highways and mechanical departments. Under Chris Ngige’s regime, he joined these separated department s under one umbrella known as ministry of works and housing which under it’s contest we are doing this our research work.


1.2 Statement of the Problems

Budget has now been reduced to mere yearly ritual with much noise made concerning it’s presentations and authorizations while nothing is done an it’s implementation which is the ultimate resolution.

Sub sit to this statement is the controversy witnessed in the 2010 appropriation bill (Now 2010 budget). Much heat was raised on where the bill should be presented and what protocols to be observed. This unnecessary supremacy and power tussle amongs the senate and the house of representative shows that they view budget as just yearly ritual with which they incure fund and enrich themselves thus forgetting that it’s implementation has it’s administrative proficiency and management.

It is now against this backdrop that this study will readly look at the role of budgeting in organizations, public institutions in particulars and the public at-large. It also tries to foster solutions to the problems.


1.3 Purpose of the Study

This research work has been designed to look into the role and impact of budgeting and it’s evaluation in management of public institutions in Nigeria and the Anambra state ministry of works and housing as a case study. Other objectives thus includes: it seeks to determine whether the ministry carries out budget in the organization. Again the research tries to look at budgeting as an administrative tool for analyzing the performance of public institutions. Further more, it intendeds to ascertain how budgeting aids public administrators in achieving their goals on organizations.


1.4 Significance of the Study

A popular saying states that “a problem known is half solved”. In line with this statement, this research work tries to identify those factors that causes budget negligence and tries to proffer administrative solutions. This will greatly help public institutions rectify it’s short comings, reach it’s desired goals and maximize it’s productivity and proficiency. Again, it tries to extemporate the invaluable nature of budgeting and it’s impact both on meritious and consequential courses when judiciously or ill implemented respectively.


1.5 Research Questions / Hypothesis

The following research questions have been drawn as a guide to the study.

  1. Does the ministry of works and housing Awka prepare budget for use by the ministry?
  2. Does frequent change of administrators in the ministry affect the budgeting process?
  3. Does budget on it’s impact as an administrative tool capable of transforming Anambra as a state?
  4. Does the ministry implement her budget in-order to meet peoples aspiration?

1.6 Scope of the Study

By scope we mean an area of coverage and this research work covers the ministry of works and housing Awka, members of all staff of all cadre. In the same way, all units or sections of the ministry participated in the study. Descriptive analysis was in the study.


1.7 Definitions of Terms / Acronyms

P.P.B.S:

Planning Programme Budgeting System is a budgeting technique or system where main goals are on control, management and planning (Igwe, 2006) Z.B.B. Zero Based Budget which is a technique of evaluating from time to time the continual reference of on-going programmes.

Public Expenditure:

It is the action on the practice of laying out public money presumably in pursuit of public goals.


Chapter Five


Summary of Findings, Recommendation and Conclusion

5.0 Summary of Findings

From the data presented, analyzed and interpreted, the following findings were made.

As a routine, the ministry of works and housing, Awka prepares yearly budget to serve as financial guide and control. With such guide, it is expected that all expenditure incurred by the ministry and are within the provisions of the budget.

There has also been frequent changes of administrators. These changes adversely affected the budgeting process. New administrators often come out with new ideas which must have been overtaken by budget, instead of implementing the programme contained in the budget prepared by the preceding administrators. The present succour is the administration of Governor, Peter Obi which though ab-initio was pilled with disruptions but now flows with the stream of continuity.

The public had to a large extent influenced the budget process of the ministry. Many a time, pressure groups had compelled government to change the programme to suit the whims and caprices of such people.

The implementation stage which is one of the most appropriate aspect of the budget is often neglected by the ministry had brought a lot if stagnation of desired social changes, which is one of the principle aim of the budget.


5.1 Recommendation

The following recommendations have been made since budget is always prepared for use by ministries, effort should be made to train the personnel handling budgeting process in the ministry.

The government should endeavour to avoid frequent changer of administrators to check disruption of the budgeting process. Public influence should be encouraged for effectiveness and efficiency.

As an administrative tool capable of transforming the state, emphasis should be laid on budget implementation and monitoring.

The budget should be used to manage the organization effectively and efficiently.


5.2 Conclusion

All the stages of budgeting process are important hence non should be neglected. The best approach to handle the myriad of the problems in the public institutions in Nigeria is the budget. Budget is a very serious business and it touches the life’s of it’s citizens. It plays a vital role in management of public institution. It should be implemented and monitored. Thus the sooner our administrators show discipline in the budget affairs, the better for our public institutions in general and ministry of works and housing Awka in particular.


5.3 Limitations of the Study

The researcher encountered some difficulties in the work. Some of them are: – Most staff of the ministry were afraid of disclosing some relevant information to the researcher. They claim such is an offence. Some staff also exhibited high level of unco-operation which they cement on the alter of being busy.

Only a few of the respondents were willing to fill the questionnaire while a few of them have lost their own copies.

The time constraint was another factor. The time the staff were able to offer were limited. There is also financial difficulties. A lot of money was needed to pay for transportation to and fro the ministry, pay for photocopying of clacuments, pay for the production of the questionnaire to mention but a few.


5.4 Suggestion for Further Studies

Based on the limitation of the study, the researcher suggested that this researcher work can be better conducted in future by repeating the study in a different setting.

  1. Eg Non-governmental parastatals private industries etc.
  2. Increasing the relative sample size or possibly studying the whole population.
  3. Using different method of data analysis.
  4. Using different method of data collection strategy.

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