Effect Of Inadequate Educational Facilities On The Academic Performance Of Secretarial Students

Project and Seminar Material for Secretarial Administration

Effect Of Inadequate Educational Facilities On The Academic Performance Of Secretarial Students


Abstract


This study is on effect of inadequate educational facilities on the academic performance of secretarial students. The total population for the study is 200 staff of I.M.T, Enugu state. The researcher used questionnaires as the instrument for the data collection. Descriptive Survey research design was adopted for this study. A total of 133 respondents made senior lecturers, junior lecturers, graduate assistants and non teaching staff were used for the study. The data collected were presented in tables and analyzed using simple percentages and frequencies


Chapter One


Introduction

1.1 Background of the Study

The institute of management and technology being the case of study of this write up is a great polytechnic of price among others. When this great institute was established a greater part of the management was left in the hands of Europeans, who really gave optimum management to the school affairs. This they did by equipping the created departments with enough equipment for student effective and efficient performance in the various skill courses they engaged in. Among the departments that was really equipped then was secretarial studies department. This department was fully equipped with the necessary facilities, like typewriters, which were the major equipment of the department. The adequacy of the typewriter, that is, the ratio was a typewriter per a student irrespective of the number of student, they were able to sit each per typewriter during their skill drill. The most impressing factor among other things was the efficiency of these typewriters despite the frequency of usage. However, as time went, the number of students offering the courses increased tremendously far above the number of these facilities. The increased in the number of students without a commensurate increase in the number of equipment will surely have an adverse effect on the students standard of achievement and on the teachers who now have to work with inadequate tools. Educational facilities are those equipments used by both lecturers and students to make learning easy and simple. Overtime these are new inventions modernized. In order to adapt to these changes schools must introduce and teach student how to use them. With time and technological growth, business organizations are increasing the scope of their business and consequently the duties of secretaries are increasing. Facilities are therefore needed to overcome the difficulties and ensure effective and efficient performance of their study. This is a frame of reference on which facilities are concluded. The use of educational facilities in every school is today the driving forces for change. Man has been using facilities in one way or the other throughout the history of man’s existence on earth. Educators at all level from the government to private school, colleges and polytechnics as well as universities, have recognized the impact of the facilities on business/offices and have had the foresight not only to recommend but in many instances to require that student’s planning to enter the business world at any level, and in any capacity should be exposed to the study and possible manipulation of these facilities as that would enhance their chances in life.


1.2 Statement of the Problem

The department of secretarial studies of I.M.T., Enugu was established in 1973, and ever to produce competent and high qualified secretaries to handle secretarial function various offices. This department unlike other department of the school can be said to be a practical department which needs equipment and facilities more than only other department in the school. These aids which make it easier for systematic training, acquiring knowledge and abilities as well as developing character and mental powers are indispensable in secretarial department. Over this year’s however there had been an increase in student intake into the department. Also overtime these facilities have become old, obsolete and out-dated. With the advent of modern technology and changes in offices equipment and systems, one then wonders whether the department is able to maintain required standards. How prepared is the department to meet current needs of the modern office? Do they have the necessary facilities electronic typewriters, computers, modern communication gadgets, etc, which they should be using in training? These and many more are what this research topic seek address.


1.3 Objective of the Study

For every action, these must be reason and in the light of this, the main purpose of our study is to find out and x-ray the causes and effects of educational facilities on the academic performance of secretarial students. Other objectives are:

  1. To know whether the department of secretarial studies has adequate educational facilities to train their students.
  2. To know what are the causes if the answer to number 1 is in the negative such inadequacies.
  3. To know what efforts have been made to provide these facilities to this department.

1.4 Research Hypotheses

For the successful completion of the study, the following research hypotheses were formulated by the researcher;

  1. H0: the department of secretarial studies has no adequate educational facilities to train their students.
    H1: the department of secretarial studies has adequate educational facilities to train their students.
  2. H02: there are no causes if the answer to number 1 is in the negative such inadequacies
    H2: there are causes if the answer to number 1 is in the negative such inadequacies

1.5 Significance of the Study

This project is written to serve the beginning and advanced secretarial students. It will provide them with a basic understanding of what they should know, how they can use facilities in their professional endeavour. This study covers these requirements to equip students to know how to communicate their needs and requirements to the data processing personnel in their organizations. It is also beneficial to lecturers, hence it will lessen their burden in lecturing the students and at the same time improve their knowledge and ability to mental power. Also to the department and management, hence they will be proud. They can be recommended their student secretaries to any company or offices with no doubt of poor performance. Hence the good name comes to them. To the parents and general public, in that their job will be done by experts who are training with modern equipment/facilities and will not feel strange to any modern machine in the organization. The Nation also will benefit from these for the graduates will be of great use and can redress the economic situation of the country


1.6 Scope and Limitation of the Study

The scope of the study covers effect of inadequate educational facilities on the academic performance of secretarial students. The researcher encounters some constrain which limited the scope of the study;

a) Availability of Research Material:

The research material available to the researcher is insufficient, thereby limiting the study

b) Time:

The time frame allocated to the study does not enhance wider coverage as the researcher has to combine other academic activities and examinations with the study.

c) Organizational Privacy:

Limited Access to the selected auditing firm makes it difficult to get all the necessary and required information concerning the activities.


1.7 Definition of Terms

Inadequate:

Lacking the quality or quantity required; insufficient for a purpose.

Educational Facilities:

Educational facilities include not only classrooms but also athletic facilities and playgrounds, and even libraries off school property. RAND studies have examined the role that educational facilities have on influencing education, academic achievement, and child health and well-being.

Academic Performance:

Academic achievement or (academic) performance is the extent to which a student, teacher or institution has achieved their short or long-term educational goals. Cumulative GPA and completion of educational degrees such as High School and bachelor’s degrees represent academic achievement

Secretarial Student:

A retentive memory is an invaluable asset to a shorthand writer. There are still other problems and difficulties that secretarial students encounter in the study of shorthand


1.8 Organization of the Study

This research work is organized in five chapters, for easy understanding, as follows

  • Chapter one is concern with the introduction, which consist of the (overview, of the study), historical background, statement of problem, objectives of the study, research hypotheses, significance of the study, scope and limitation of the study, definition of terms and historical background of the study.
  • Chapter two highlights the theoretical framework on which the study is based, thus the review of related literature.
  • Chapter three deals on the research design and methodology adopted in the study.
  • Chapter four concentrate on the data collection and analysis and presentation of finding.
  • Chapter five gives summary, conclusion, and recommendations made of the study

Chapter Five


Summary, Conclusion and Recommendation

5.1 Introduction

It is important to ascertain that the objective of this study was to ascertain effect of inadequate educational facilities on the academic performance of secretarial students. In the preceding chapter, the relevant data collected for this study were presented, critically analyzed and appropriate interpretation given. In this chapter, certain recommendations made which in the opinion of the researcher will be of benefits in addressing challenges inadequate educational facilities on the academic performance of secretarial students


5.2 Summary

This study was on effect of inadequate educational facilities on the academic performance of secretarial students. Three objectives were raised which included: To know whether the department of secretarial studies has adequate educational facilities to train their students, to know what are the causes if the answer to number 1 is in the negative such inadequacies, to know what efforts have been made to provide these facilities to this department. In line with these objectives, two research hypotheses were formulated and two null hypotheses were posited. The total population for the study is 200 staff of I.M.T, Enugu state. The researcher used questionnaires as the instrument for the data collection. Descriptive Survey research design was adopted for this study. A total of 133 respondents made senior lecturers, junior lecturers, graduate assistants and non teaching staff were used for the study. The data collected were presented in tables and analyzed using simple percentages and frequencies


5.3 Conclusion

Secretarial practice has been an important position within an organizational structure of any business operation but it always faces challenges and dilemmas and inferior perception granted to the studies of secretarial studies. The following are the basic conclusions that can be drawn as a result of the empirical research findings together with existing materials gathered such as the literatures reviewed. Generally, it is seems the major purpose of the secretarial profession for that matter secretaryship courses are being misplaced by the same authority who design the secretarial course programme. It appears that none of the secretarial course provides or associations and colleges make provision for a clear career path for secretaries or for people in that career to go to the top. It seems all is limited to the administrative and frontline office work or service.


5.4 Recommendation

From the conclusions and presentation of the primary data and literature review, it is clear that people don’t understand who is a secretary, to that of secretary role, duties and responsibilities in an organization. The answers provided by the interviewees indicates that they don’t have the book knowledge of the secretarial studies and practice hence explain their notion by resorting to a secretary role but the actual definition is not given. Therefore from the entire findings, a secretary is both basic and professional position that serves as the centrality of the organizational business operations and communication networks within internal and external contacts and as part of management process for decision making. It is also clear that people don’t know the career path of a secretarial role within an organization which is why there are myths developed around the term ‘secretary’. The secretarial career path as recommended from the studies follows the following stages: Typist, Stenographer, Receptionist, Secretary, Executive Secretary/Administrative Secretary, Chartered Secretary (professional and equivalent to any other professional course such as ACCA Chartered Accountants).


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Frequently Asked Questions


How do facilities affect students with special educational needs?

Facilities have a great impact on academic performances of students, and inadequate facilities translate to poor performance. The study examined the availability and convenience of the facilities that were provided to students with special educational needs in mainstreamed schools.

Are specialist teachers inadequate in mainstream schools in Nigeria?

The study showed that specialist teachers were inadequate in mainstreamed public schools in Southwestern Nigeria. There was a significant relationship between availability of facilities and academic performance of students with special educational needs.

What are the effects of lack of funds on education?

Lack of funds has resulted in the absence of workshop in schools, in training and re-training of teachers at all levels, inadequate provision of classroom buildings and laboratories, etc.

What should government do to ensure adequate provision of schools facilities?

It is recommended that government should ensure adequate provision of schools facilities for all government schools in every state and local government areas. Government should create awareness of the danger of lack of inadequate infrastructural facilities in schools to the entire public.

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