Design And Implementation Of A Web-Based Survey Management System

Computer Science Project Material with Source Code Included

Abstract

The paper aims at designing and implementing a web enabled survey system that can used by research institutions in gathering information from respondents used in a research study. The need to gather data in a secure, cost-effective and effective way remains a major challenge for most research and tertiary institutions in Nigeria. This web based survey system aims at aiding researchers in gathering data from a large number of respondents in a cost-effective way, eliminating errors and data redundancy. The administrator post a questionnaires on the web application and gives the links out to his/her respondents to fill the questionnaires at the comfort of their homes and offices. The system is designed with Asp.net, bootstrap, CSS and MYSQL technologies.

Chapter One

Introduction

Surveys are research designs or methodologies used to know a population’s demographic factors reported by a researcher through observation or the response of the respondents; it is used to know the opinions of respondents on issues cutting across different facets of the society (Sekaran, 1992). (Hair et al., 2006) concurred that it is a perfect mechanism for collecting and evaluating the diverse responses from respondents based on their diverse work and life experiences. In supports of gathering big amount of data, computer technology may be a good option. It is obvious to include that these days surveys are received via e-mails. In addition, surveys have gone beyond being filled as a hard copy (printed paper) to now being filled as a soft copy through the advent of web based systems.

A web-based survey is the gathering of information without the intervention of the researcher electronically, by responding to set of questions on the Web (Thomas, 2003). Bearing in mind that Web based surveys are computer base, it permits bulky collection of data. Web-based survey management system comprises how the research group runs and manages different types of surveys through the internet networks. Electronic surveys allow research groups to build questionnaires as well as publish questionnaires to respondents. The advent of this technology eases the stress, and possibly the cost attached with manual distribution of questionnaires. Also, it quickens the distribution and response sequence. Web-based surveys are anticipated to be widely used.

However, it is obvious that a lot of researchers or organizations distribute their surveys through the traditional methods of either through mails, telephones, or some may decide to self-distribute by hand (Ariffin & Norshuhada, 2008; Zulikha & Ariffin, 2005; Tronstad, Phillips, Garcia, & Harlow, 2009). In this era of civilization, where the world has become a global village through the advent of ICT, it is not ideal to use the above means for data collection because it is quite slow and stressful in analyzing the responses of the respondents. Other issues such as cost, time and effectiveness are also within considerations.

1.2 Problem Statement

Researchers employ different forms of surveys to respondents, and one of such forms is sending the questionnaire to them through mails. This technique entails cost, time, and efforts (Sekaran, 1992; Hair et al., 2006). A pilot study carried out by 12 lecturers revealed that they agreed to employ any tool that can be of help in administering survey practice. There are many commercial web-based survey management systems, but users have to pay for use besides having to register such as Survey Gizmo1, Survey Monkey 2, and Question Pro3. When the lecturers were interrogated, they prefer not to use the commercial web-based survey management system because they do not have trust on the system. This implies that the lecturers prefer to use a tool that will ease the administration process in their survey practice, though it must be internal. In order to tackle this problem, a web-based system will be developed. The steps in developing and having a developed web-based management system necessitated two research questions which were formulated:

(1) what is the best way to design the system in order for it to be useful? (2) How to design the interaction style so that the system is perceived easy to use?

The system or software will be designed to tackle the challenges accompanied with the traditional survey practice; like the role of distributing questionnaire, gather feedback and store data, specify the period, and analyze the data (Sekaran, 1992; Barnum, 2002; Hair et al., 2006). Accordingly, this study is proposed to achieve objectives as outlined in the next section.

1.3 Objectives of the Study

To develop a web-based survey management system.
To evaluate the functions of a web-based survey management system.

1.4 Significance of the Study

This study is expected to contribute significantly to different parties, including to the body of knowledge and to the researchers.

To the body of knowledge: Results gathered from the evaluations will be used to propose whether Online Survey Management System System is useful and easy to use by students and lecturers. This is important because students and lecturers that are going to be asked include all levels of computer background.
To the researchers: By implementing OCOP, researchers can reduce the cost, time, and efforts in administering their Survey Management System.

1.5 Scope of the Study

The design and implementation of a web based survey management system will be delimited to the University of Ibadan Research Foundation, Ibadan, Oyo State.

1.6 Definition of Terms

WBSMS:

Web Based Survey Management System

Survey:

To examine critically.

Survey Management System:

A system that gathers information without the intervention of the administrator electronically.

Online:

Over the internet or network.

Chapter Five

Conclusion, Recommendation and Summary

5.1 Conclusion

In this project work much effort has been made to boost online poll management system operations by Effective entering of new poll, topics, and questions into the system and the description made for that system. The software can allow users to access each question he or she saw on the screen. In this project work, effort has also been made to track the number of views and votes made by the visitor.

Also information has been presented in an easy and intelligible manner for quick grasp of the system concept by users. The software is easily accessible by the system operator, in addition to eliminating the stress associated with the manual system of data management.

Finally, the system will ensure accurate documentation and easy retrieval and data update. This also serves a potential platform for data integrity.

Problems Encountered.

I had some problems with power stability. I also had some difficulty with deleting of a record from the database, but after series of debugging steps coupled with reverent contribution from on-line tutors, friends and seniors, I soon found it quite an easy task to execute.

5.2 Recommendations

The proposed “Online Campus Opinion Polling System “ is of immense benefits to both the user and also the student’s by virtue its competence in terms of accurate data documentation ,storage and quality speed of procedure executions.

This, which largely focuses on human improvement, is a fresh air of effectiveness to the payment system.
After series of testing and going under some supervision, I hereby recommend this software for the student and customers for use.

5.3 Summary

After we have completed the project we are sure the problems in the existing system would overcome. The “Online Campus Opinion Polling System” process made computerized to reduce human errors and to increase the efficiency. The main focus of this project is to lessen human efforts. The maintenance of the records is made efficient, as all the records are stored in the MySQL database, through which data can be retrieved easily. The navigation control is provided in all the forms to navigate through the large amount of records. If the numbers of records are very large then user has to just type in the search string and user gets the results immediately. The editing is also made simpler. The student has to just type in the required field and press the update button to update the desired field.
Our main aim of the project is to get the correct information about the poll. The problems, which existed in the earlier system, have been removed to a large extent. And it is expected that this project will go a long way in satisfying user’s requirements. The computerization of the Online Campus Opinion Polling System will not only improve the efficiency but will also reduce human stress thereby indirectly improving human resources.

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