Design And Implementation Of Web-Based Human Resource Management System (A Case Study Of Nigeria Breweries Plc, Aba)

Project and Seminar Material for Computer Science and Computer Engineering

Abstract

Human Resource Management System (HRMS) is an application that combines many human resource functions, including Employee Record, Payroll System, Recruitment and Training, Performance Appraisal and Retirement Administration System review into one package in order for the organization to perform at a maximum and highly fulfilling environment. In this research, critical reviewed of Human Resource functions in Nigerian Breweries Plc, Aba is being carried out.

The Historical background, Problems, Limitation of the existing System and the Prospects of designing a new System with the objective of making it a Web-Based Human Resource Management System to enhance Human Resource functions in order to meet the company’s goals.

Table Of Contents

Preliminary Page(s)

• Title page
• Approval page
• Dedication
• Acknowledgment
• Abstract
• Table of contents

Chapter one

1.0 Introduction

• 1.1 Historical background
• 1.2 Statements of the problem
• 1.3 Objectives of the study
• 1.4 Significant of study
• 1.5 Scope and limitations of the study
• 1.6 Definition of terms

Chapter two

2.0 Literature Review

Chapter three

System Investigation/Analysis And Design Of The New System

• 3.0 Introduction
• 3.1 Research methodology
• 3.2 Analysis of the existing system
• 3.3 Limitation/draw backs of the existing system
• 3.4 Aims and objectives of the new system
• 3.5 Mode of the new system
• 3.6 Structured analysis of the new system
• 3.7 System design
• 3.7.1 Input design
• 3.7.2 Output design
• 3.7.3 User interface design
• 3.8 security of data in the system

Chapter four

System Implementation And Maintenance

• 4.0 Introduction
• 4.1 Programming language use
• 4.2 System requirement
• 4.3 Coding
• 4.4 System testing
• 4.5 Documentation
• 4.7 Data/file conversion
• 4.8 Change over procedure
• 4.9 Cost/benefit analysis
• 4.10 System maintenance

Chapter five

5.0 Summary, Recommendations And Conclusion

• 5.1 Summary
• 5.2 Recommendation
• 5.3 Conclusion
• References
• Appendix I (ORGANIGRAM)
• Appendix II (SYSTEM FLOWCHART)

Chapter One

1.0 Introduction

The ability of any organization to sustain growth and development as well as meet her goals or objectives depends on many factors. One of such factors is the proper management of Human Resource Capital in order to operate at maximum capability in a highly fulfilling environment. Human Resource Management profession has undergone tremendous change over the past 20-30 years. Over the past decade people looked at the Personnel Department as mostly to manage the paperwork around, hiring and payment of staff s salaries.

Human Resource Management (HRM) is an exciting and dynamic field. Even in this age of high information technology, people are still the most important asset to an organization.

An examination of the most successful corporations and government agencies usually reveal that a quality workforce has made the difference between mediocrity and success. Human Resource supports the organization mission, goals and strategies. However, in recent years, a new wave of awareness has existed in the organization as it concerns the use of computers in administrative and planning areas of business activities. These areas require both quantitative and qualitative information. Organization have thus, adopted the use of Management Information System (MIS) and Decision Support System (DSS) in their decision processes which

is a Web-Based Human Resource Management System on the platform of internet.

Although, Human Resource professionals continue to perform many of the same activities that they did decades ago, e. g. Recruiting, Training, Managing, Paying the employees. The internet, however, has had a significant impact on the way HR professionals have accomplished these task today. Where in the past, HR activities were largely paper intensive and highly manual, the function today has been transformed into a sophisticated computer-based process. Technological improvements have allowed Human Resource professionals to spend less time on administrative tasks and more time with employees.

This research outlines the benefits inherent in Web Based Human Resource Management System, to streamline process, outsource administrative activities, improve efficiencies and reduce cost. Web based Human Resource Management System is user friendly and mechanically advanced solution. Human Resource Management (HRM) involves the use of both quantitative (structured) and qualitative information (unstructured). Decisions are largely based on intuition, principles and experience. In recent times, efforts are being made to build intelligence into computing system, whereby the computer can be used to process large volumes of quantitative and qualitative information for decision-making.

1.1 Historical Background Of The Study

The Nigerian Breweries Plc is the pioneer and the largest Brewing Company in Nigeria. The company was incorporated in 1946 with authorized share capital of £600.00 pounds and recorded a landmark when the first indigenous beer ‘Star’ retted off bottle large beer in Lagos. The founders of this great company were the United African Company (UAC) International, Heineken International Holland and some other local trading companies such as, John Holt, Paterson Zochones (PZ) and United Trading Company (UTC).

After the company produced its first bottled beer branded ‘STAR’ in June 2, 1949, and marked the beginning of the brewing industry in Nigeria, it was greatly accepted in the market. That eventually led to the expansion of the Lagos brewery and the opening of the Aba brewery in 1957. Some years later, the company was able to spread its tentacles and this made remarkable impact on the brewery industry at a time when others had not ventured into the business in Nigeria. Today Nigerian Breweries Plc, operate five major breweries located in Lagos, Aba, Kaduna, Ibadan, and Enugu. The following products are what it produces: Star Beer Gulder Beer Legend Extra Stout Maltina (Malt Drink) Crush (Orange Flavored Soft Drink)

As it can be seen, Nigerian Breweries PLC adopts individual brand name for all their products due to the fact that they do not want to put all their egg in one basket. Because of the success recorded so far, the company in October, 2003, commenced the biggest brewery in Africa ‘AMA Brewery’ which is located along 9th Mile, Obollo Road in Enugu State.

1.2 Statement Of The Problem

Due to the manual approach adopted in Nigerian Breweries, numerous problems had been encountered in the process of handling recruitment of employees, salary payment and retirement administration. For this reason, there is need to devise a better and more effective means of solving the problems of Human Resource functions with the aid of developing a Web Based Human Resource Management System to solve problems associated with Manpower Planning and Procurement, Performance Appraisal, Staff Training and Development, Retirement, Layoff and Discharge, Organizational Communication and Staff Motivation.

It is therefore necessary to address this issue critically through a well conducted feasibility study and system analyses of the Human Resource Management department of Nigerian Breweries, Aba. This project research sets out to achieve a high and effective management of Human Resource with the view to increasing capability in highly fulfilling environment.

1.3 Objective Of The Study

The primary aim of this research is to provide a reliable and efficient Web Based Human Resource Management System that would assist the Human Resource Department in Nigerian Breweries Aba, in planning and procurement, Training and Hiring or employing staffs. Such system will enable the management and applicants to get quick result when analyses the employees performance.

It will also enable the applicants seeking for an employment to communicate with the company direct without going through postal agency. Moreover, organizations are able to get the right quality and quantity staffs at the reduced cost and on time. Other objectives of this study however include:

1. To design a Web-base System that contains information about the organization, the staffs and their data.
2. Develop a database system of potential applicants, with emphasis on their qualification and experience.
3. Determine appropriate match of applicants with skills and jobs experience to appropriate organization for possible employment.
4. To establish employee recruitment and selection system for hiring the best possible employees consistent with the organizations need.
5. To encourage the organizations to motivate their employees in order.
6. To enable rapid processing staffs levy, retirement grants and training.
7. It will create proper communication channel between the management and the public.

1.4 Significant Of The Study

This research will be of primary significance to Human Resource Management in Personnel Department, as it will expose them to factors that they will have to consider before embarking on Human Resource Management. For students in the Marketing, Banking and Finance, and Business Administration Discipline, it will expose them to the techniques of Human Resource Management.

To student of Computer Science Discipline, the research project will be of immense academic benefit to them as they discover the potentials of HTML and Java Script as a web design programming language. They will also gain knowledge on the steps involved in the complete development of a web based computer-based system. The website should also be useful to individuals and organizations as it will give them an insight into the requirements of developing a web based Human Resource Management System to boost their manpower capacity. It will serve as a source of reference for further studies on this area.

1.5 Scope And Limitation Of The Study

This research however does not cover all the various aspects of Human Resources Management namely: Planning, Staffing, Training and Development, Wages and Salary, Employee’s benefits and Services, Union Relations etc. But due to time constraint, the research centers on recruitment and staff training development. This limitation is due to lack of time and money to carry out analyses or study on other Human Resource Management System of other organization within and outside the State.

1.6 Definition Of Terms

Human:

The term Human is concerned with people, since every organization is made up of people
Resource: This is seen as supplies of stock of something useful.

Management:

Management is a process of utilizing materials and human resources to accomplish a set goals or objectives through proper planning, organizing, directing and controlling the materials and human resources.

Website:

A website can be a collection of web pages that can be linked to other website on the internet.

Internet:

A global Network of computers that can access each other and share information

Network:

This is a connection of computers and other hardware’s and communication device through cable, phone line, satellites, optic fiber in order to share information’s and resources.

HTML:

Hypertext Markup Language is tags create within web documents that give nstructions to a web browser.

Web Browser:

This refers to a web client because it allows users to interface with
different operating systems and view information on the World Wide Web (www).

HTTP:

Hypertext Transfer Protocol is a type of digital language that web browsers use to communicate with web browsers.

Protocol:

This is a set rules that governs communication system that is used to transfer data over computer Networks.

Home Page:

The main web page for any organization or individual. A home page is often the first page you will see when you start your web browser.

Web:

This is the collection of protocol and standards which defines access to information on the internet.

Gateways:

A gateway is a dedicated computer that runs gateway software and provides a translation service, which allows for communications between dissimilar systems on a network. Gateway also translates protocols.

Browsing:

Browsing is the process of viewing a list of computers and their available shared resources, or viewing a list of files and folders on a local or network – connected drive.

WWW (World Wide Web):

The web is the internets multimedia service that serves as a vast storehouse of hypertext documents written using the Hypertext Markup Language (HTML).

Chapter Five

Summary, Recommendation And Conclusion

5.1 Summary

The purpose of this project is to design a web-based Human Resource Management System to assist human experts in solving problems associated with recruiting and training of employees, keeping employee records, salary and wages and retirement scheme web-based Human Resource management system help to revolutionize the traditional manual component of background of investigation with automated data retrieval process in order to make effective and timely decision. The knowledge obtained from human experts are used to design the web-based on some rules concerning the static and dynamic data contained in the database.

The system will assist human resources department of Nigeria Breweries Plc, Aba, to go through the rigors of keeping staff records, development and training and staff procurement etc. this package eliminate the need for human resource personnel to track employee data manually, streamline of communications, improve accuracy, reduce cost ad expedites the hiring process by allowing the candidate to electronically send their required personnel information directly to the company server for processing. Messages are sent to the applicants to maintain contacts.
Entering data into a secure database that allows employment data to be easily accessed at any time, eliminating the need for file and paper retrieval, which is time consuming and tedious. This web-based system provides users-on-line access to information about job vacancy and as such applies directly on-line.

5.2 Recommendation

However, it is not fully proved but their system has solved all the constraints but has proved useful as it is fast, accurate, timely, effective, and reliable compared to the existing systems.

It is therefore recommended that:

1. The company should send its human resource workers on further training on the business of handling employees need so that they would be acquainted with the human resources process and be able to reach the organization objective.
2. The company should also employ an application package such as the one developed under this project to help in the operations of the MR department.
3. Human resource personnel should be trained on the use of computer to enhance and justify the company huge expenditure on computerization.
4. Computer professionals, system analyst, web-developers and programmers should be employed to boast the manpower need of the new system to help particularly in future maintenance of the system.

5.3 Conclusion

The design of web based Human Resource Management system take cognizance of the fact that the Human Resource manager mi export use of computer. To this effect, only end-user know! computing system is required to effectively operate WBHRMS. Most solution is made from the interface and when users need to choose, uses do this clicking with the mouse. The system is taken through a structured system analysis and design. Also in the process the constraints of the existing system arc noted and viable solutions were suggested to them.

Based on this suggestion a more versatile and result-oriented system was proposed: This proposed system is able to overcome some (if not all) the constraints of the existing system. Also prompt data are generated to facilitate the decision making of the management of the organization.

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