Design And Implementation Of Online Student Admission And Document Verification System

Computer Science Project Material with Source Code Included

Abstract

Forgery has long crept into our educational system and, counterfeit and forged admission status / certificate and document have upper hand in various certificate and degrees awarding institution. Invalid studentship has become greater than valid studentship. The need for student admission verification system has become necessary to check mate and expunge invalid studentship, invalid document and invalid certificate yielding to authenticity of certificate and documents. This research work Designed and Implemented Student Verification System for University of Uyo. The proposed model is concerned with monitoring the studentship of students, keeping students basic academic record, tracking students if there is malpractice of any kind and, verifying every certificate of University of Uyo in the future and making sure fake admission is reduced drastically.

The system was designed and implemented with PHP, MYSQL, HTML, AJAX, and JAVASCRIPT Technologies.

Chapter One

Introduction

A system, with numerous definitions can be literally seen in a computer way as a collection of the hardware and software components of a computer. According to Stella C. Chiemeke and Franca A. Egbokdara (2006), a system is set of components that interact to achieve a common goal. In another sense, a system is a group of interrelated or intersecting elements forming a unified whole. A verification system as in this project is an application program used to verify that someone or something rightly and legally belongs to a collection, an organization or an individual. There are different verification system, notably address verification system, adult verification system and card verification system to mention but a few. Student verification system is used to know whether or not a student is or was a legal and rightly registered student. In this context, it is used to verify that a student belongs/belonged to an institution and to confirm that he/she is properly registered in a particular department running any of the institutions programme. This student verification system, also known as Uniuyo Admission Student Admission system is an internet based system. It is an electronic and computerized means of verifying someone’s claim of studentship to an institution by means of their matriculation number (Mat No) being input, hence using an output clearly showing the truth or false of his/her claim.

1.1 Background of the Study

In this modern age, computers have verified the cause of their existence. The advent of computers in our society caused a lot of criticism on the danger it poses on the society. Critics of computer and new techniques express their fear on how computers will displace and replace all human skills thus resulting to mass unemployment. The presence of computer on virtually every field of today’s fast life has proved the critic wrong as the invention of computers and new technologies continues to create additional jobs for those who identify themselves with computers and new technologies. This make computes partner to human beings in any fields of human endeavor. Over the past decades, students identification and verification has been a major problem in large institutions as documents, certificate and studentship can be forged at a great rate and easy way, using the computer negatively. Forgers fail to know that in this fast moving world, the computer has equally served as an aid to decision making, verification and authentication. This is because of computers efficiency in terms of speed, accuracy, reliability, cost and security among others.

In recent years, awareness has existed and created in people as it concerned the use of computer in verifying, authenticating and security activities either through web-based (internet) or window-based. Decision support system and others system like management information system and information system are used in organization. Decisions are largely based on experience and principle. The value of every degree is the reputation of the institution and the students produced, hence, the greatest obstacle to any academic institution which is dishonesty and forgery has to be balanced with verification and authentication systems and processes. “In recent times, effort are being made to build intelligence into computer system, whereby the computer can be used to process large volume of structural and unstructured information for decision making”. Said Uzoka, 1998.

1.2 Statement of Problem

The epidemic of fake admission is ravaging the Nigerian tertiary institution as victims to such fraud are often left frustrated. Students are sometimes offered fake admission with fake documentations from fraudulent persons posing as University Officials. This practice has led to many students losing their time and money studying in a University where they are not authentic students.

Another Issue is that the admission verification process in most tertiary institutions in Nigeria is very strenuous. During the analysis and data collection of this project, it was discovered that there existed a manual form of verifying students’ admission status, and for future purpose by the Students Affairs Department of the University of Uyo.

That is to say that the process of daily task and activities are done manually which is quite unfortunate; manual procedural for over one million admitted students yearly, the execution is always delaying and reduces result output quality.

1.3 Aims and Objectives

The importance of authentic verification of student admission system certificate cannot be overemphasized as the reputations of institution are affected in every counterfeit or forged document.

To design and implement student verification system for University of Uyo, The system will prove the authenticity of students’ admission status thereby expunging forged and counterfeit admission status and document from circulation.
Show the valid and legally registered student of University of Uyo.
Prove its supremacy over the existing manual system of verification and identification.
To highlight the importance of verifying and authenticating students for future purpose.

1.4 Scope of the Study

The scope and focus of this study is on students’ admission verification system, to help validate students’ admission status via the keep of their basic academic information and bio data updated. Importantly, the student must choose to be students of University of Uyo.

1.5 Definition of Terms

University

A high-level educational institution in which students study for degrees and academic research is done.

Verification

The process of establishing the truth, accuracy, or validity of something.

Identification

The action or process of identifying someone or something or the fact of being identified.

Manual

Relating to or done with the hands.

Window-based

Hardware and software that runs a version of Microsoft Windows.

Invention

Something, typically a process of development that has been invented.

Chapter Five

Summary and Conclusion

5.1 Summary

Students’ admission and document verification is a major and important activity to any institution. The system that has been in existence is the manual system which has many defects as mentioned earlier in section 3.3 of this material. The merits of this automated system over the existing one are as follows

Accuracy
Reliability
Reduced paper work
Speed in processing time
It cannot be manipulated
Simple process
Users friendliness with GUI

5.2 Recommendation

This work should not put a stop to research on student verification technology as biometrics technology, facial recognition and Iris recognition technologies can be integrated to the technology used in this system.

Despite the fact that the system is a window based system (application software), it should be re developed to a web based system but with stronger security measures to avert web hackers and theft.

Also, we strongly recommend this software for University of Uyo and other degree awarding institution.

5.3 Conclusion

Automated system has proved to be more successful when compared to manual systems.

Student verification system redefines the manual verification system, hence averts academic fraud and illegal studentship certificate and document.

Since the value of every degree is the reputation of the institution and the student produced, student verification system will in no distance time ‘pocket’ the manual verification system.

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