Design And Implementation Of Integrated Software Suit For Academic Planning Unit (A Case Study Of Imo State University Owerri)

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of Integrated Software Suit For Academic Planning Unit (A Case Study Of Imo State University Owerri)


The formulation of a good academic planning is only the first implementation putting the academic program plan into action. this requires that goals and objective are developed
As part of the plan .the duties of the academic planning unit include:-

  1. To provide institutional planning for academic programs.
  2. To provide a regular report to faculty council

In order to complete this project an investigation of the academic planning unit was carried out with the aim of identifying the predominant problems in the academic planning unit .this investigation revealed many discrepancies within the system.

The activities of the academic planning unit departments are manually based. This leads to inefficiency, poor response time, poor planning and execution of major activities and low productivity .as a result , an integrated software model was designed as a proposed solution to the problems identified.

Table of Content

  • Title Page
  • Certification Page
  • Dedication
  • Acknowledgement
  • Abstract
  • Table Of Contents

Chapter One

1.0 Introduction

  • 1.2 Statement of Problem
  • 1.3 Objective of the Project
  • 1.4 Scope of the Study
  • 1.5 Limitation of the Study
  • 1.6 Significant of The Study
  • 1.7 Definition of Terms

Chapter Two

2.0 Literature Review

  • 2.1 Function of the Academic Planning Unit
  • 2.2 Role of Computer in the Institution
  • 2.3 An Overview for Decision Support System Technology

Chapter Three

3.0 System Analysis And Design

  • 3.1 Organization Structure / Chart
  • 3.2 Description and Analysis of the Existing System
  • 3.3 Facts Finding Methods
  • 3.4 Objective of the Existing System
  • 3.5 Input Process and Output Analysis
  • 3.6 Problems of the Existing System
  • 3.7 Justification for the New System
  • 3.8 Design of the New System
  • 3.9 Output Input Design Specification
  • 3.10 Procedure and System Flow Chart
  • 3.11 System Requirement
  • 3.12 Choice of Language & Loading The Language

Chapter Four

4.0 System Implementation

  • 4.1 Programme Coding and Testing
  • 4.2 Hardware and Software Installation
  • 4.3 Staff Training
  • 4.4 Maintenance

Chapter Five

5.0 Conclusion, Summary and Recommendation

  • 5.1 Summary
  • 5.2 Recommendation
  • 5.3 Conclusion
  • Bibliography

Chapter One

1.0 Introduction

1.1 Background of the Study

Integration of documentation and knowledge based computerized service in information system is a tremendous means to help management in their daily practices and to improve its quality.

This unit is the vice chancellor and liaises with the vice chancellor in the day to day mining or their duties. With the national dividing financial budgetary allocation, nature academic planning is essential for proper channeling of our limited resources provisions for lecture rooms and office spaces seen to have been neglected for the previous years academic have been in chaos, student admission has been on the increase without regard to available infrastructure.

Available classroom spaces have insufficient desks, table and chairs. Partially due to over blown student population, examinations are difficult to conduct and examination script are not yet computerized only in first year and second years. Library facilities need to be coordinate, with all these, a good academic planning which would encompass short, median and long term planning is necessary in the institution. For this purpose, an academic planning unit is in evitable for proper articulation of academic activities. Therefore, it is hoped that the design and implementation of an integrated software suite for academic planning unit would provide a flexible and reliable management of the IMO STATE UNIVERSITY.

1.2 Statement of the Problem

It is observed that most of its records in academic planning unit are handled manually. The problems associated with the manual method include inefficiency, poor response times, poor planning and execution of major activities and low productivity.

1.3 Objective of the Project

The objectives of the new system are as follows

  1. To use improve on the efficiency of the academic planning department
  2. To use a good database management system to respond to yawning situations
  3. To employ the service of IT-based systems to improve on the academic planning operation
  4. To provide a total computer based solution.

1.4 Scope of the Study

The scope of this is limited to the activities of the academic planning unit staff which computer can actually used for the design of academic planning unit, and it will go deep into designing a computer program that can aid academic planning unit.

1.5 Limitation of the Study

This research was done successfully but with some natural limitation confronting this study. These are some of the constraints encountered.

i. Time:

We have a very little time to carry out this research due to the change of short academic calendar.

ii. Finance:

Due to inadequate finance to carry out this research, the work was showed down, but despite the numerous things to write, in spite of this problem, they effort was granted towards accomplishing this project.

1.6 Significance of this Project

The significance of this project cannot be over-emphasized, its implications and impact on the institution are too great and too vast to be exhaustively mentioned.

Nonetheless, below are some of the implications of this software project. This project will impact mightily by improving the quality of education, destroying all forms of malpractice within the system, and nurturing students into becoming morally stable by the provision of a conducive hearing environment for the students.

It will impact the Nigeria market place by producing competent students capable of standing up to the challenges of today’s technological era.

Finally, it will also impact the Nigerian economy through the patriotism, creativity and loyalty of the students that will be sent forth by the highly effective educational institutions created by the implementation of this project.

1.7 Definition of Terms

Academic Planning

This is to provide direction and approval for matters related to the academic direction of the university. This includes facilitating the development of academic program encouraging innovation in their design.

Intergraded Software

This is a group of computer programs that runs as a group to accomplish a set of objectives, which could be referred to a job.


This might include fact,, figure, letters, records, chat, symbols, images and several other. It is a collection of co-related fact, events of happenings that can be processed to get meaningful information.


This is an interdisciplinary science, primary concerned with the collection, classification storage manipulation, material and dissemination of information.


This word system is defined as an organized unit which composed of two or more inter-dependent and inter-related part that functions together.

Chapter Five

5.0 Conclusion, Summary and Recommendations

5.1 Summary

This research project which was carried out in the academic planning unit. Basically dealt with the benefits of crime data processing system in processing of data with special reference to its processing and updating files.

The findings in this study were arrived at through data collected from oral interviews, secondary data and published data. Some benefits foreseen as a participate of automating the academic planning are as stated below:

1. Speed of Data Capture:

Operation, retrieval duplication and handling; here is the area where computer usage ranked highest and the benefits here are greater than the manual method of data collection by the unit.

2. Improved Accuracy:

In the manual method of processing data, documents pass through many hands and in the course of this, error or loss could occur. The computerized system reduces this much hand to hand passage of data and documents hence reduce the change of error along the line in reality, outside human element garbage in garbage out in the operation of the computer also has many in-built control systems that detect errors.

3. New Job Opportunity:

The proliferation of computer firms and the expansion of present ones have resulted in the creation of new job opportunity for great number of citizens as well as create job opportunities for many citizens.

4. Cost:

Much money is saved in automation in form of time or manpower required to source for a particular information.

5.2 Recommendation

The staggering potential of computer to people and organizations is indescribable as such its employed in all work of life. The masterful way it handles data (related and unrelated ones) communicates between files programs and other computer system as well as control some physical conditions makes it a major tool in the unit.
As a result of these found importance the following recommendation could be proffered.

1. Data Security:

The danger of data loss due to computer breakdown and lack of constant power supply has to be battled. These could be over come by ensuring that data are saved and copies made as backup. Uninterruptible power supply unit (UPS) could also be used along side with stabilizer to ensure steady and stable power.

2. Integrity:

The personnel at the unit should make decency their watchword in data entry and safeguard in local area network system. The computer work station must be logged off after use to disable an unauthorized user and also to avoid hackers.

5.3 Conclusion

The computer is here to stay and the society continues to receive many benefits from the employment of computers in their daily operation which the system helps to carryout.

Due to some of the problems which are found in academic planning unit which are partly as a result of the manual process of recording, updating retrieving and other file operations, computerized systems are just the only alternative to solve such problems.

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