Design And Implementation Of A Computerized Out-Patient Information System For A Clinic

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computerized Out-Patient Information System For A Clinic


This research work shows us the potential benefits we may obtain from the computerization of the out-patient information system of the Hansa Clinic Enugu. The out-patient department otherwise called OPD is a place where the out-patient that is patients that receive treatment at the clinic without staying overnight, wait for the doctors to attend to them.

This manual operation of the outpatient information system is normally stressful. But when it is being computerized it will reduce the stress among those working in the out-patient department.

To reduce the stress we use computers which has a great capacity for processing information to work.

Organization of Work

  • Chapter one presents the information of the work.
  • The chapter two is the literature review
  • The chapter three and chapter four are the Depreciation and analysis of an existing system and design of the new system and design the new system respectively.
  • While the chapter five and six are the implementation of the new system and documentation respectively.
  • Recommendations and conclusion are presented in the last chapters, which is the chapter seven.

Chapter One

1.0 Introduction

A clinic is an institution with an organized medical and nursing staff, provide a range of medical service, like surgery, for people requiring intensive treatment or observation.

It may also include facilities for childbirth as well as various out-patient departments.

A clinic is not make up of various departments where various cases and handled. For example

  1. The surgery department where patients are operated on in the theaters.
  2. Obstetrics and gynecology unit where pregnant women are taken care of.
  3. Pediatric department where you treat children.

An outpatient is a patient who does not reside in the clinic where he/she is being treated. The registers of the outpatients are used for documentation of the outpatients. The documentation of the outpatients. The data for outpatient registers are registration number, name of patient, age, sex, registration address etc.

The outpatient unit is made up of casually section, records, outpatient, theaters, various clinics etc.

The treatment of the outpatients ends in the outpatient department which that of the inpatients ends in their various wards.

1.1 Statement of the Problem

It could be very burdensome for someone who is seriously ill. It wounded or weak to queue on clinic line waiting for the doctor to attend to him or to pay for service and also get drugs.

But when the designing and implementation of a computerize outpatient information system is achieved, a lot of problems will be documented for the outpatient. These problems includes:

  1. Time wastage
  2. Absence of doctors involved
  3. File sorting

1.2 Purpose of the Study

Hospital organization today is a essential part of the medical care scheme, owing to the increasing complexity of medical problem. It is very necessary that medical practitioners and specialists have an up to data and automated services.

This study will examine the problem arising from manual operations of the outpatient information system and how these can be conquered by introducing the computer. This research work also aims at designing a statement that can replace the manual operations of the outpatient information system

1.3 Significance of the Study

The significance of this study is that it eliminates:-

(i) Time Wastage:-

When this study is practiced the time an outpatient wastes in registering seeing the doctor, buying drugs will be eliminated. Because it will no longer be handled manually rather it is going to be computer based.

(ii) It also eliminates inconvenience:

In a situation whereby a patient registered in the clinic for the past three and later came back in the fourth year for the check up, the information of that out-patient can be accessed convenient using the computer, rather than searching for the outpatient information or records manually

1.4 Scope of the Study

The scope of this study is limited to the design and implementation of a computerize outpatient information system for the Hansa clinics Enugu.

1.5 Assumptions

It is assumed that all the data located are true valid. It is also assumed that the basic requirements of the outpatient information system should not be changed often so that the program will score for a very long time.

1.6 Definition of Terms


It means a determination of an individuals disease, illness, or injury, made by a health care provider.


A person who is receiving medical care form a doctor.


A patient who is not an inpatient (not hospitalized), but instead comes to a doctor’s office, clinic or day surgery for treatment.


A patient living in the hospital where he is being treated


A collection of related records or a folder that is based keep documents


A written instructions from a physician to a pharmacist stating the form, closage, strength, etc, of a drug to be issued to a specific patient.


These are raw facts, but when captured or processed, generates information


A sequence of coded instruction fed into a computer, enabling it to perform specified logical and arithmetical operations on data.

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Following the outcome of the study, the following recommendations are made.

  1. Computerization should be noted and recognized, employed by the HANSA clinic Enugu and the other similar organizations
  2. For profitability and organizational smooth running of a management, a decentralized computer system should be upheld.
  3. Information technology is now in progress in many organizations of the world, so people should see towards being computer literates so as to secure jobs in the labour markets.


This research work aims at educating the masses with the basic knowledge of the computer and the desirable benefits of computerization. The speed, the accuracy and the capacity of data processing are marks to be reckoned with.

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