Design And Implementation Of A Computer Based Household Inventory System (Case Study Presidential Hotel Enugu)

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computer Based Household Inventory System (Case Study Presidential Hotel Enugu)


Abstract


This project was centered computer based household inventory system. The current process of keeping records of properties, equipments and other items owned by the hotel is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using Microsoft visual basic 6.0 programming language. This language was chosen because of its easy syntax and features for developing windows based applications.


Table of Contents


Preliminary Page(s)

  • Cover page
  • Title page
  • Certification
  • Dedication
  • Acknowledgement
  • Abstract
  • Table content

Chapter One

Background of the study

  • 1.1 Introduction
  • 1.2 Statement of problem
  • 1.3 Purpose of study
  • 1.4 Scope of study
  • 1.5 Limitation of study
  • 1.6 Objectives of the study
  • 1.7 Importance of the study
  • 1.8 Definition of terms

Chapter Two

Literature review


Chapter Three

System Analysis

  • 3.1 Introduction
  • 3.2 System Analysis
  • 3.2.1 Objectives of Systems Analysis
  • 3.3 Detailed Definition of the Problem
  • 3.4 Feasibility Study
  • 3.5 Method of Data Collection
  • 3.5.1 Interviewing
  • 3.5.2 Observation
  • 3.5.3 Advantages of Observation
  • 3.5.4 Disadvantages of Observation
  • 3.5.5 Guidelines for Observation
  • 3.5.6 Review of Procedure Manual of Existing System/Procedure
  • 3.5.7 Disadvantages of the Existing System
  • 3.5.8 Evaluation of Forms
  • 3.6 Problems of Existing System or Drawings Identified To the Present System
  • 3.7 Data Preparation
  • 3.8 User Preparation
  • 3.9 Objective of the New Design
  • 3.10 Program Structure
  • 3.11 Top down Program Design
  • 3.12 Program Flow Chart
  • 3.13 File Maintenance Module
  • 3.14 Main Menu Specification
  • 3.14.1 Output Specification
  • 3.14.2 Input Specification
  • 3.14.3 Hardware Specification
  • 3.14.4 Software Specification
  • 3.15 File/Database Specification
  • 3.16 Overview of the Systems Flowchart

Chapter Four

System Implementation

  • 4.1 Introduction
  • 4.2 Justification of the Programming Language
  • 4.3 System Control
  • 4.4 System Requirement
  • 4.5 Software Requirement
  • 4.6 Hardware Requirement
  • 4.7 People
  • 4.8 Implementation Detail
  • 4.9 Coding
  • 4.10 System Testing
  • 4.11 Training and Re- Training of Staff
  • 4.12 File Conversion
  • 4.13 System Changeover Procedure
  • 4.14 Commissioning
  • 4.15 User Manuals
  • 4.16 Maintenance Details

Chapter Five

Summary, Conclusion and Recommendation

  • 5.1 Summary
  • 5.2 Conclusion
  • 5.3 Recommendation
  • References
  • Appendix

Chapter One


Background Of Study

1.1 Introduction

Computer household inventory system today encompasses either directly or indirectly ; A field of activity both private and public that taxes the imagination, it revolves around the ownership possession and use of the system.

The term “computer household inventory” includes real property defined as computer handset calculator remote control alarm clock and other product of the system as well as space. Embraces any and every house or interest in household inventory and improvement there on.

The household inventory business can be define as a vocation in which property forms that stock in trade and is brought sold rented as agents for others or dealers of themselves or both.

A calling in skill and experience in household inventory coupled with high standard of integrity as presidential hotel Enugu are offering as a service to the public.

The presidential hotel Enugu is a firm of household inventory system value registered 1942, they carry on with computer household inventory management and house planning.

They are located at P.M.B 3017 presidential road Ogui New layout Enugu. This from has it principal partner as professor Umeaha Commodore undertakes valuation projects for banks public financial companies on the area of invitation management and valuation process. The design and implementation of computer based household inventory system will focus on the practical job on valuation proper and report work the activities of presidential hotel in terms of professional and agreement certificate of value will be stated in the system design the system will aim at bringing to view the step of the process of valuation in the household inventory practice.

However much will not be discuss on area of different plans on production but the basis needs for its valuation will be focus on the system orientation during the professional research office equipment like reports of the valuation input/output resources and the company history was review for the purpose of colleting primary data the area of study secondary data are gotten from related literature.

Finally the design computer household inventory valuation system will be focus on the commercial property which may be used for mortgage rent as the case may be. The program is written using Visual Basic 6.0 for easy asses


1.2 Statement Of The Problem

The importance of household inventory cannot be readily appreciated unless its value is clearly stated by a value. Although the value of any household inventory differs from place to place and time to time but the basic of each valuation is relatively the same at the same instance and time.

If it is true different property located at the same area with the same purpose can be evaluated in the same purpose can be evaluated in the same way there is need to ask. ? why the reputation of such valuation on different property in the same area? Hone can the various valuation job be centered to uniform the need of the property owner and the value what is the basic of valuation taking to different property at each given time?


1.3 Purpose Of The Study

The inventory designed for computer household valuation system is aimed at so making tedious work in calculation scaling and repetitive work of the manufacture appraisal.

It will guide the research in compiling all real household inventory listing off property valuated by portraying a data base of different property value that will show a prototype to the present job stoke and creating the enabling environment for its format and frame work.


1.4 Scope Of The Study

Although presidential hotel is an established firm that has branches at Lagos Jos Abuja Port-Harcourt etc. all the information used for this research report is based on the collected from the Enugu office due to time and resources.

As much as the business of household inventory system comprises of a while lot of household management valuation and facility etc. The designed worked covers only valuation report


1.5 Limitation Of The Study

The research project was only restricted to the department of household inventory penitential hotel Enugu. The following was done. Periodic physical checking of household system with the view to ascertain the level of each item keeping an accurate record of all entries insurance and transfer of these items purchase I order of the needed items and the determination and review of the inventory maintenance level.

The research was limited to the mentioned department since it has direct concern to the research topic. The report cannot only be applied to presidential hotel Enugu household inventory but also to any other establishment that wise to go an computerization of their household inventory control section this research was carried out simultaneously with normal academic studies moreover due to the rush to end the semester as fast as possible there was no time for a comprehensive research work.

Finance also affected this research work on area of typing and binding transporting form one library to the other in search of reliable information and also transporting to and form THE PRESIDENTIAL HOTEL ENUGU


1.6 Objective Of The Study

In companies and industrial where there is household inventory planning it could be observed that properties in the different area of their department are well erected following the specific rules and regulation; the need for this planning is seen when the property owner want to know the value of his wealth.

Therefore the design and implementation of a computer based household inventory system will not only benefit the researcher and value or property owner but will also create and improved system of marketing agent and environment as follows.

The producer will find this hard value very much important because it will make his job feasible in course of any field (in course of any) work made on valuation and report to be presentable he will not need to expose his valuation report to anybody outside the business contract and the report will be made within shortest space of time. It will be a business ascribe as just in time business report where the need for filling report will be eliminated entirely. The property owner is at the better position to benefit because he will get the value of this property without much involvement and at every instance he stands to know precisely the value at which his property worthy.

This work aim at encouraging every principal agent independent contractors and other associate members to accept the need to be computerized in all their practical job since the marketing agents will find it interesting to always present the household inventory business on line as regards the status of real property in market at every given time.


1.7 Importance Of The Study

The research study is aimed at eliminating the manual system of household inventory system the project will help to create effective management information system in presidential hotel Enugu and most computer based enterprises. Because the system will given information regarding items which have fallen to re-order level and can also be programmed to issue replenishment order thereby conquering the problems encountered in the manual system where the reordering system is overloaded.

Moreover the research work will be of immense benefit to the future researcher on the same problem because my approach to the fact finding was not a passive exercise rather all information were examined and challenged.


1.8 Definition Of Terms

Acceptance:

Is an indication of unwillingness to be bound by an offer.

Access:

Is the right of ingress to a parcel of household inventory property held by another.

Accessibility:

Is the easiness of ability in the value of property either by natural or artificial process

Agency:

Is a legal relationship whereby one person is employed to represent another in business or legal affairs with third person

Agent:

Is one who is employed to present another in business and legal affair with third person

Commission:

Is the amount due to a broker for service rendered usually figured as a percentage of the total price.

Contract:

Is a promise or agreement the performance of which a legal duty and the breach of which is actionable at law

Equity:

Is the owner’s interest in the value of real property usually reflected as the different between the market value and the balance owned on the mortgage

Market value:

Is the price in term of money of which a property of exposed for a reasonable time will sell in competitive market at a particular time by a seller to a buyer each acting prudently and without obligation to act which knowledge of the uses too which the property can be adopted.

Ownership:

Is used interchange ably with the term “title” to indicate one’s right to posses use and dispose of property

Principle:

Is one who employee another (his agent) to represent him in business and legal dealing with third person

Bin card:

This is the warehouse keepers record of movement of “IN” and “out” of the material under that his control


Chapter Five


Summary, Conclusion and Recommendation

5.1 Summary

Based on the facts above, it is therefore the intension of the researcher to change the manual system/method to a computerized system/method which is simpler and flexible to operate. The major aim of computerized system is to provide management with an information management system that can aide in decision making. It also embraces customers with standard services and demanded by growing societal need.

Furthermore, critically analysis of the household inventory management system has been taken care of. It will interest to know that other areas of the manual and computerized system were distinguished with certain specific features.

During the course of this research we had a case study (Presidential hotel enugu). It does its operations manually and the purpose of this research was to computerize its operations. To achieve this, the existing system had to be studied (system investigation and analysis) to know how things are done and the shortcomings/errors they encounter and a result theory of inventory management to know what concepts will be most appropriate to enhance the efficiency of the hotel.


5.2 Conclusion

Computer is fast in changing the method of organizational management. Generally, computer and automated systems brings better and more efficient ways of carrying out operations. Based on findings, it is recommended to every hotel, to embark and embrace computerize system of data management in every system.


5.3 Recommendation

In view of evidence proven and advantages associated with the uses of computerized household inventory system, it is recommended as thus:

  1. (Presidential hotel) and every other hotel should engage in the uses of computerized household inventory system.
  2. I also recommends that, employment of computer personnel’s be encouraged to ensure effective and efficient management of the system
  3. The management should therefore ensure that all the staff involved in the using of the new system is knowledge enough to operate the system by undergoing trainings.
  4. The new system should be subjected to review periodically and be determined whether its aims and objectives are achieved.
  5. The system or style of replacing the old system with the new should be a parallel system of replacement or change over. This will implement the new system by a gradual change over method.

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