Design And Implementation Of A Computerized Employee Recruitment System For A Medium Scale-Organization

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computerized Employee Recruitment System For A Medium Scale-Organization


This project was carried out to emphasize the benefit and importance for computerizing employee recruitment system for a medium scale organization. The project did examine the best and fastest way of solving the perennial problem for recruitment of an employee. The study considered the manual method of recruiting, in Rainbownet industry and how efficient and effective it has been. The advantages and benefits of computerization of employee recruitment system in Rainbownet in Enugu State was projected.

The system design and flowchart were given and were used in this project. The program was written using visual BASIC language. The program processed the data and generated some report which would be beneficial to Rainbownet telecommunication Enugu.

Table of Content

  • Title Page
  • Abstract
  • Table of contents

Chapter One:


  • 1.1 Statement of problem
  • 1.2 Purpose of study
  • 1.3 Aims and objectives
  • 1.4 Scope of study
  • 1.5 Limitation of study
  • 1.6 Assumption
  • 1.7 Definition of operational terms

Chapter Two:

Review of Literature

Chapter Three:

Description and Analysis of the Existing System

  • 3.1 Fact finding method used
  • 3.2 Organizational structure
  • 3.3 Objectives of the existing system
  • 3.4 Input, process and output analysis
  • 3.5 Information flow diagram
  • 3.6 Problem of existing system
  • 3.7 Justification of the new system

Chapter Four:

Design of the New System

  • 4.1 Output specification
  • 4.2 Output design
  • 4.3 Input specification
  • 4.4 Input design
  • 4.5 File design
  • 4.6 Transaction file
  • 4.7 Master file
  • 4.8 Procedure chart
  • 4.9 System flow chart
  • 4.10 Explanation
  • 4.11 System requirement

Chapter Five:


  • 5.1 Program design
  • 5.2 Program flow charts
  • 5.3 Pseudocodes
  • 5.4 Source Program
  • 5.5 Test run

Chapter Six:


  • 6.1 System maintenance

Chapter Seven:

Conclusion and Recommendation

  • 7.1 Conclusion
  • 7.2 Recommendation
  • References

Chapter One


This project is the statement for a computerized employee recruitment system to Rainbownet telecommunication, Enugu State. It aims at examining the best way of solving the perennial problem of undue, delay and procedures in recruiting of an employee to Rainbownet telecommunications, Enugu it will also endeavour to examine the roots and remote causes of the undue delay in recruiting in Rainbownet Enugu State.

For the purpose of references, this project will set out under the following headings:

  1. Introduction
  2. Feasibility study of the current system
  3. Design of a new system
  4. System requirement and implementation
  5. Conclusion.

1.1 Statement of Problem

With careful analysis of the existing situation in the employee recruitment system of Rainbownet Telecommunication, Enugu State certain problems were disclosed after which this project will find the appropriate solutions to. Among such problems identified were poor record maintenance and uneasy access to relevant information. There is also a problem of undue delay in recruiting prospectus employees.

1.2 Purpose of Study

The purpose of this project is to ensure the design and implementation of a computerized employee recruitment system to Rainbownet telecommunication industry, Enugu State.

Also to enhance the standard of recruiting employees.

1.3 Aims and Objectives

This project will achieve the following objectives;

  1. Control of the recruitment operational activities. The computerized employee recruitment system ensures that all aspect of the system are well controlled from operational point of view. It will also reduce the cost of operating the system by rationalizing the existing activities. This will be done by ensuring that manual operations are highly minimized if not eliminated.
  2. Keep track of employee recruitment records: The computerized system will assist in keeping track of all recruiting procedures, creating database record of both recruiting staff and yet to recruit employees, thereby helping the personnel or Human Resources Department in discharging their duties and responsibilities.
  3. Timely provision of information on recruitment benefits to Rainbownet telecommunication, Enugu: The computerized employee recruitment system would allow for timely provision of information on recruitment matters, thus assisting in the easy monitoring retrieval, querying and control of employee recruiting system for Rainbownet staff.

1.4 Scope of Study

The scope covers the recruitment procedures of an employee of Rainbownet, Enugu. If not because of time constraint, it would have been extended to all private telecommunication operators in the country.

In the course of carrying out this project, there were some obstacles that hindered my progress of completing my work on computerization of employee recruitment system to Rainbownet staff in Enugu state is good time. Some of these are:
– Obtaining necessary information for my write up of this study was almost an uphill task.
– Countless times I had to keep vigil at Rainbownet office. Most of the officials are quite barbaric in turning my request down on the flimsy excuse, Civil servants or staff not being permitted to give out classified information to strangers.
In summary, due to limited availability of time, a more indept research could not be carried out.

It is assumed that the new system would be able to solve the problems that were stated under the statement of the problem. Alsom I believe that any one that reads this work must have a knowledge of visual basic and this will equally enhance ones knowledge.

1.7 Definition of Operational Terms

  • Computer
  • Employer
  • Employee
  • Recruitment
  • Information
  • Department
  • Salaries
  • Employment

This is an electronic device which has the ability to accept data (input) from an input device, process it in accordance with a pre-defined program to produce a useful result (output) which is finally transferred to an output device.


Somebody who employs others.


Somebody who employ to work or person employed for wages.


Is the process of putting necessary machineries in selecting and choosing the right competent and qualify candidates to suit the desired or specified position.


News or knowledge given something, informing or being informed.


One of several divisions of a university.


Payments for regular employment on yearly basis.


Is defined as employment under a contract of service or of apprenticeship or a contract personally to execute any work or labour.

Chapter Seven

Conclusion and Recommendation

7.1 Conclusion

This work was initiated due to the inadequacies of the existing manual system such as boredness in writing, conducting of test to candidates, sorting, retrieval of documents etc. The new system looked into these inadequacies and attempted to eliminate these problems.

Despite these, with the cooperation of people in the existing system, the researcher believes that the implementation of the new system would be effective and efficient. The new system would enhance the employee the employee recruitment process in the personnel department of Rainbownet, Enugu.

7.2 Recommendations

From the ongoing, the researcher wants to recommend the following:

  1. That the needed machinery be put in place to see to the smooth take-off of the project.
  2. That the software has to be reviewed periodically fist review which will take place, six months after installation will enable to detect unforeseen problems that may arise after installation. After the first review, the software will be reviewed annually to help maintain the software more adequately.
  3. Members of this department should be educated and trained on the use of computer particularly as related to database.

It is worthy to mentioned that maintenance helps the system software to last for a very long time.

Also it is important to note that this project work is not an end in itself but rather a framework for future modification, thus, further research is recommended.

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