Design And Implementation Of A Computerized Educational Administrative Information System (A Case Study Of Post-Primary School Management Board (PPSMB)

Computer Science Project Material with Source Code Included

Computer Science Project Material with Source Code Included


The manual approach used in the regulation of the school activities by the management board is very tedious and stressful. This research work investigated into the complications encountered due to the debilitation of man-power admitted into the school management with respect to how indepth it affects other operational system that conduct in school with a view of designing a computerized system to handle the work with less difficulty for an effective decision-making. In the course of the study, an existing system was digested and its deficiencies were detected and emphatically analysed, after which solutions to the problems were proffered in the new designed computerized system that is reliable and more interactive. The new system terminates all the problems experienced with the existing system. The case study is Post-Primary School Management Board (PPSMB) Enugu.

Table of Contents

Preliminary Page(s)

  • Cover page
  • Title page
  • Certification
  • Dedication
  • Acknowledgement
  • Abstract
  • Table of contents

Chapter One

  • 1.0 Introduction
  • 1.1 Background of the study
  • 1.2 Aims/objective of the project
  • 1.2.1 Statement/Purpose
  • 1.3 Justification of the project
  • 1.4 Scope of the study
  • 1.5 Methodology

Chapter Two

  • 2.0 Literature review

Chapter Three

  • 3.0 Overview of the existing system
  • 3.1 Description and analysis of the existing system
  • 3.2 Method of data collection
  • 3.2.1 Interview Method
  • 3.2.2 Reference to written text
  • 3.3 Input analysis
  • 3.4 Process analysis
  • 3.5 Output analysis
  • 3.6 Problems of the existing system
  • 3.7 Justification for the new system

Chapter Four

  • 4.0 Design of the new system
  • 4.1 Output specification and design
  • 4.2 Input specification and design
  • 4.3 File design
  • 4.4 Procedure chart
  • 4.5 System flowchart
  • 4.6 System requirements

Chapter Five

  • 5.0 Implementation
  • 5.1 Program design
  • 5.2 Program flowchart
  • 5.3 Pseudo code
  • 5.4 Source listing
  • 5.5 Test run

Chapter Six

  • 6.0 Documentation

Chapter Seven

  • 7.0 Recommendation and Conclusion
  • References
  • Appendix

Chapter One


1.1 Background Of The Study

Education is an indispensable system on which the life of everyone is built and as well stimulates the entire life application. It could be referred to as a process designed for the acquisition and dissemination of skills and knowledge to the posterity of the nation. The identified system tends to be implemented in diverse dimensions basically in schools.

For the past ten years, it has been discovered that schools are not what they were as attributed to the wide ranging changes which have occurred and brought new pressure associated with increased size. On the account of this, an increasing complexity of organization has been instigated so that stresses and anxieties of choice have been added to those of dimension.

The competent educational administration constitute the intensity of education and its impediments mount a disturbing diffusion and obscuring of purpose and all these changes concede with a major recruiting of curriculum and methodology. In most cases, the manual method adopted in monitoring some school activities undermine other roles like enrolment of students, computation of student’s result, examination supervision and making of examination scripts.

With regard to the discrepancies created by the manual techniques of school administration, the school management board should devise a competitive means of achieving their set objective in a computerized educational administrative information system.

1.2 Aims/Objectives

The basic aim of the study is to provide a lasting solution to the problems emanated from the manual means of school management. They are as follows:

  1. To produce a system which tends to increase the predictability of the organization by assessing critically its obsolescence in relation to fresh challenges.
  2. To produce a reliable system that would coordinate most of the school activities.
  3. To produce a flexible and comprehensive system that would meet up with the future development in the school.
  4. To design and develop a computerized system that would handle the execution of school activities most especially post-primary schools so as to liquidate all the problems identified with the existing system.

1.3 Statement Of The Problem

The sudden increase in the number of students enroll in each school has transcended the manipulation of the existing system used by the school administrators and this prompted a lot of problems which encompass the inaccurate computation of students result by the staffs on the account of non-availability of adequate number of computer systems for the computation. This is a very ugly development. Also, it was very complicated to observe when the enrolment of students should cease since there was no efficient system for the estimation of enrolment ratio to give a signal when the enrolment tends to move beyond the projection. All these and more are encountered due to the debilitation of the prevailing system used. It was very difficult to point out students who cheat in the course of examination as attributed to the non-standard measure used in the supervision of the examination. The staff complained seriously on the unnecessary stress encountered while marking the examination answer scripts manually

1.4 Justification Of The Study

The implementation of this computerized system would definitely stimulate the school standard. This would as well help the management to ease the burden on the staff which would be on the benefit of students and staffs. It is also a basic study for research and for the entire populace and future researchers.

1.5 Scope Of The Study

This study covered the substantive solution to the problems generated by the existing system used in the school administration and management. However, the case study is post-primary school management board (PPSMB) Enugu.

1.6 Methodology

On account of time, she adopted only 2 procedures of capturing data for the study. Those 2 procedures encompass.

A) Interview Method:

During the interview conducted in the post-primary school management board. The research interviewed the director of school supervisor on the nature of duty conducted in schools she had supervised with special reference to the examination coordination and supervision, enrolment ratio for the admission of students in school. The director of administration department was equally interrogated based on the obligation and dereliction of the management board towards the growth of education observed in schools with little assistance from some of the staffs. The response to the questions enabled the researcher to take off.

B) References To Written Document:

In spite of the interview took place in the PPSMB, the researcher extended her collection of data to the written document as a result of inadequacy from the responsiveness of the interview. The researcher had to visit Enugu State and National Library for more information and references from already written text on educational administration varying more emphasis on school administration and management. The information from this specified method made the successful completion of this study possible.

Chapter Seven

Recommendation and Conclusion Recommendation

The department of administration was established to look strictly into the school activities and the performance of students by keeping record of the performance of each student in the post-primary schools through the annual report of the student and in the process of admission in the particular post-primary school/secondary school. This mode of keeping records involve many processes and it should fast and done well.

For that the effect of the new system will

  1. Relieve staffs of much of their tedious and time-consuming work.
  2. There would be efficiency in each day’s school actuaries and report generations.
  3. Would be very fast and speedy for operations especially post- primary schools.
  4. The new system would assist the school administrators in discharging their roles in the educational environments


In conduction therefore, if the Post-Primary School Management Board (PPSMB) deems it necessary to ensure the promotion of computerized Educational Administrative Information System in the post-primary school especially in the monitoring of the school programmes and recording of information about a student. There should be no double that the school administrators in the secondary schools would have problem concerning school record and this should be done effectively and efficiently.

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