Design And Implementation Of A Computerized Cost Accounting System

Project and Seminar Material for Computer Science and Computer Engineering

Design And Implementation Of A Computerized Cost Accounting System


Abstract


This research project tries to review the cost accounting system of KRISTAL SILENT, which of course is a manual processing system by a systematic analysis and recording of vertical transactions in respect of labour, material and expenses, the collation and interpretation of these need to disclose costs of particular products or services and the application of this vertical information for the purpose of efficient running of the business.

The accompanying software, computerized cost accounting system is a package developed with the aim of computerizing all cost activities for the said company. The program is in modules, which describes project activities, and information that is related to it. It provides the user the ability to federate analysis of project execution cost on monthly, quarterly and on yearly basis with its respective business forecast.


Table of Content


  • Cover page
  • Title page
  • Approval page
  • Dedication
  • Acknowledgment
  • Table of content
  • Abstract

Chapter One

Introduction

  • 1.1 Background of Study
  • 1.2 Statement of Problem
  • 1.3 Purpose of Study
  • 1.4 Aims and Objectives
  • 1.5 Scope of Study

Chapter Two

Literature Review

  • 2.0 Theory: Cost Accounting
  • 2.1 Introduction to Cost Accounting
  • 2.1.1 Cost Definition and Classification
  • 2.1.2 The Relevance of Cost Accounting
  • 2.2 The Structure of a Cost Accounting System
  • 2.2.1 Resources and Cost Configuration
  • 2.2.1.1 Cost Configuration: Full Costing Vs. Direct Costing
  • 2.2.1.2 Resources Evaluation: Historical Costs vs. Standard Costs
  • 2.2.2 Responsibility Center: Support Center and Product Center
  • 2.2.2.1 Relationships between Support Centers and Product Centers
  • 2.2.3 Cost Allocation Methodologies
  • 2.3 Application to the Research Setting: Cost Control in the Small and Medium Company
  • 2.4. Use of Cost Accounting
  • 2.4.1 Trend Analysis
  • 2.5 General Studies on Computerization of Accounting System

Chapter Three

System Methodology and Analysis

  • 3.1 Introduction
  • 3.2 Analysis
  • 3.3 Methodology
  • 3.4 Feasibility Study
  • 3.5 Weaknesses of the Present System
  • 3.6 System Design Methodology
  • 3.7 System Structural Model
  • 3.8 Cost Accounting – Measurement System Design
  • 3.9 System Architecture and Implementation

Chapter Four

System Testing, Implementation & Evaluation

  • 4.1 Introduction
  • 4.2 Program Language Justification
  • 4.3 Systems Requirement
  • 4.3.1 Hardware Requirement
  • 4.3.2 Soft Ware Requirement
  • 4.4 Implementation Details
  • 4.5 Technical Issues Encountered
  • 4.6 System Integration

Chapter Five

Summary and Conclusion

  • 5.1 Summary
  • 5.2 Conclusion
  • References

Chapter One


Introduction

1.1 Background of Study

The nature and development of an economy establishes the basic requirements for accounting. The emphasis to cost accounting for instance has been directed towards meeting the practical needs of manufacturing industries. The rapid growth and expansion of service industries now demand that accountants direct their attention to solving a new set of problems that are in many industries not related to manufacturing. The accountant is faced with the problem of adapting and combining the present accounting techniques into modern and flexible systems for the service industries.

The task of accounting for manufacturing costs and expenses obviously requires a further expansion of the preceding system. The form that this expansion takes depends on many factors such as the kinds of control, which is desired to exercise over manufacturing activities, the nature of the manufacturing activities themselves, and the relationship, which is to be mentioned between financial and cost records.

From the above, it is clear that even though the presentation of cost accounts, for various types of business may vary, i.e is normal to follow the following procedures:

  1. All expenditure is analysed and classified into direct and costs. The direct costs can be attributed to a particular job process on operation and they are transferred to it.
  2. The indirect costs are placed to the relevant account. If they can be placed to one particular account such as factory overhead becomes allocation of overhead. But if they make to be divided between different overhead accounts is called apportionment of overhead.

1.2 Statement of Problem

In drawing up a scheme of costing, one of the first steps much be decided upon the cost centers, which are to be used. Following this, these overheads, which can be allotted, can be transferred to the relevant sections. The others must be apportioned between the relevant departments. The methods of apportionment will vary but care is needed to select the finest and concernment method in the circumstances.

In this project work, we are narrowing down to the cost accounting system as has been practiced by KRISTAL SILENT, which of course is done manually.

The land of cost accounting in the organization is the historical cost accounting system. Hence the system to be developed will take care of some of those anomalies that pose constraints to the system.

Therefore the research goes on to ask such question as what are the likely benefits to be gained from this project study?


1.3 Purpose of Study

The purpose of this study is trying to figure out the difficulties and irregularities encountered by KRISTAL SILENT in its existing system. The research amongst other things introduces standard that show the cost of production of every unit, job, and process operation or department by close analysis of expenditure. To indicate to management any inefficiencies and waste which are thereby revealed. To serve as a guide to price fixing. To provide comparative statement of costs in which the cost of the current period are compared with the costs of a previous period; or more helpfully, with the budgeted costs; and financially to take action in respect of significant variations of the costs from the budgeted figures and thus to control cost.


1.4 Aims and Objectives

The aims and objectives of this project is to redesign and computerized the manual system of cost accounting as being practiced in KRISTAL SILENT. The computerized system amongst other things.

  1. Ease the burden of calculating and recalculating of figures to get at the exact output.
  2. Automatic report generation and report of the financial status of the firm.
  3. Automatic posting of accounts from the individual ledgers to the general ledger
  4. Speed of operation will be increased tremendously and volume of output enhanced too.

1.5 Scope of Study

This project has been narrowed down to the financial humations of particular project undertaken by the said company. It tells us about the nature of project. Its contract value, the equipment and materials procedures in the execution of the project the labour cost and wages to the project. And finally, it furnishes the management with the information of how much was expended while carrying out the project and how much is remaining, that will serve as profit.


Chapter Five


Summary and Conclusion

5.1 Summary

Computer systemsgive full play to the processing power of a computer system, that can reduce the intensity of financial management, the financial sector and the budgets of other departments full communication of information to ensure that small businesses to scientific and rational use of funds. I believe that with the improvement of information technology and financial management, accounting software will become an important tool for financial accounting and management. Best financial software can significantly improve the financial level and efficiency of work, management of personnel resources to achieve the standard, scientific management.


5.2 Conclusion

The research lead to the design of a cost accounting system for a small manufacturing companyKristal Silent. With the work done, in first place an evaluation of the unitary cost of each company product was carried out and then also proposals for improvements based on trend analysis and other kind of studies, already described, accordingly to the possible uses of cost accounting (operative and monitoring). For these reasons, the project has to be considered accomplished.In fact, now Kristal Silentcan implement and update a cost accounting system, with all the correct information to set correct pricing and to take right choices in management.

In addition to this, the cost accounting system designed can be used by other similar companies: small or medium size and mechanic. It can be easily adapted, with small adjustments related to the specific context of each single company.


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