Comparative Study On Leadership Style And Staff Productivity (A Case Study Of FEDPOLYNEK and ABSU Libraries)

Project and Seminar Material for Library and Information Science

Comparative Study On Leadership Style And Staff Productivity (A Case Study Of FEDPOLYNEK and ABSU Libraries)


Abstract


This study is on the comparative study on leadership style and staff productivity in FEDPOLYNEK and ABSU libraries.

In carrying out the study, fundamental questions and objectives were postulated.
The objectives are:

  1. To ascertain whether leaders of this libraries have concern in, staff productivity?
  2. To determine if the leaders of these libraries provide extension services to its staffs.
  3. To highlight the importance of staff productivity in FEDPOLYNEK and ABSU libraries.
  4. To ascertain the role of a leader in creating and enhancing the image of staff productivity, its resources and services utilization.
  5. To identify problems (inhibiting factors) to leadership style and staff productivity in libraries.

From the findings of this study, it is evident that there is a high level of commitment to both libraries make significant contributions to the achievement of the library goals.

It was revealed that, the supervision of staff in any organization gives room for assessment and timeless of operation.

The recommendation lies on the objective of the study and the identified problems which are stated below

  1. Library Management should ensure the sustenance of effective channels of communication in the library for effective and efficient work flow as well as perfect social interaction and interpersonal relationship among all categories of staffs in the libraries.
  2. Leaders in libraries should adopt various motivational techniques that can encourage staff and increase their productivity.
  3. Library managers should not hesitate where and when necessary to recognize, by way of reward or honour, any staff that performs excellently well in the course of his or her duty.

Table Of Contents


Preliminary Page(s)

  • Title Page
  • Certification
  • Dedication
  • Acknowledgement
  • Abstract
  • Table Of Content

Chapter One

1.0 Introduction

  • 1.1 Background of the study
  • 1.2 Statement of the problem
  • 1.3 Objectives of the study
  • 1.4 Research questions
  • 1.5 Significance of the study
  • 1.6 Scope of the study
  • 1.7 Historical Background of the study (Federal Polytechnic Nekede And ABSU Library)
  • 1.8 Definition of basic concepts.
  • References

Chapter Two

2.0 Literature Review

  • 2.1 Introduction
  • 2.2 Meaning of leadership
  • 2.3 Types of leaders and their powers in FEDPONEK And ABSU Libraries.
  • 2.4 Management or leadership style FEDPONEK And ABSU Libraries
  • 2.5 Choice of management style for libraries and staff Productivity
  • 2.6 Frequency of staff socialization in libraries
  • 2.7 Staff productivity
  • 2.8 Problems confronting leader of these libraries
  • References 35

Chapter Three

3.0 Research Procedures and Methodology

  • 3.1 Research Design
  • 3.2 The population of study
  • 3.3 sample size and sample techniques.
  • 3.4 Data needed for the study
  • 3.5 .0 Instruments for data collection
  • 3.5.1 The Questionnaires
  • 3.5.2 The formal interview schedule
  • 3.5 validations of instruments
  • 3.6 Procedure for data collection
  • 3.7 Methods of data analysis

Chapter Four

4.0 Data Presentation and Analysis

  • 4.1 Introduction
  • 4.2 Distribution and return of Questionnaire
  • 4.3 Leadership style and staff productivity
  • 4.4 Extension services to library staff
  • 4.5 Enhancement of staffs
  • 4.6 Problems of leadership and staff productivity in FDEPONEK and ABSU libraries
  • 4.7 Suggested solutions
  • 4.8 Summary of the findings of the study

Chapter Five

5.0 Conclusions and Recommendations

  • 5.1 Summary of the findings
  • 5.2 Conclusion of the findings
  • Bibliography
  • Appendix 1
  • Appendix 11
  • Appendix 111

Chapter One


1.0 Introduction

1.1 Background To The Study

A leader is one who influences his followers to achieve group objectives in a given situation. Leadership is therefore, a management ability to accomplish group goals by working with the people. It is the ability of a superior to influence the behaviour of the subordinate. The key concept behind leadership is the ability to influence other people so that they will be willing to strive towards a common achievement for the group. The interesting thing about this ability is that it is not limited to the managers of an organization. Every person in any given situation can exhibit the ability to influence other people.

Leadership is the dynamic process of influencing staff so that they will willingly and enthusiastically work with zeal and confidence towards the accomplishment of the library’s objectives. It implies the ability to successfully blend all resources and variable faith with a view to striking the best balance among them. They are teaching, learning and research resources, staff- finances and physical items (building, furniture and equipment). The variable factors are the leader himself, the staff, the library’s objectives and the environment or situation. They continually pursue and evaluate innovations, they driect the staff towards the accomplishment of the library’s objectives, they also inspire the staff to apply their full capabilities to work.

Since a library is a service organization, staff would appear to be the most valuable of these resources. For without them, library and information services cannot be rendered. Leadership is obviously an important ingredient in the achievement of organizational goal and objectives to an establishment.


1.2 Statement Of The Problem

Leadership on its own respect is the life wire of the library and it has been widely used and acknowledged, inspite of it, there is still lack of leadership expertise in the library.

Moreover, a lot of problems have been encountered these includes;

  1. Environmental Problems: no matter how effective a leader is, if he operates only in the present and ignores long-run economic. Political, social and technological changes, he will certainly run into avoidable problems.
  2. Leaders of these libraries do not give free hand to the library staff to whom they have delegated authority to take decision.
  3. Leaders of these libraries do not have concern about staff productivity.

1.3 Objectives Of The Study

Guided by the statement of the problem, the following have been formulated as the objectives of the study.

  1. To ascertain whether leaders of the libraries have concern on staff productivity of the library.
  2. To determine if the leaders of the libraries provide extension services to its staffs.
  3. To highlight the importance of staff productivity in the fedpoly library and ABSU.
  4. To ascertain thee role a leader in creating and enhancing the image of staff productivity. Its resources and services utilization.
  5. To identify the problems (inhibiting factors) to leadership and staff productivity in libraries.

1.4 Research Questions

Guided by both the statement of the problem and objectives of the study, the following are formulated as the basis research questions that would guide the process of data collections for the study?

  1. Do leaders of the libraries have concern on staff productivity of the library?
  2. Do management of the libraries provide extension services to its staffs?
  3. Do library managers ensure the sustenance of effective channels of communication as well as realizing the importance of staff productivity?
  4. What is the image of staff productivity, its enhancing the mage of staff productivity, its resources and service utilization?
  5. What are the problems (inhibiting factors) confronting the leaders of Fedpoly and ABSU libraries?

1.5 Significance Of The Study

Proper evolution of comparative study on leadership style and staff productivity in the libraries and findings result from the efforts shall undoubtedly, provide basic improvement of staff productivity and helps the staffs to achieve their goals.

With the findings and recommendation of the study, library managers would be able to envolve and implement leadership style and staff productivity for their libraries which enable them to achieve an all-round result for their libraries.

Finally, with it’s suggested areas for further study, the study will serves as a reference tool when analyzing other issues related to this.


1.6 Scope Of The Study

Owing to the specific requirement of this research work, the study is focusing on comparative study on leadership style and staff productivity in Federal Polytachnic Nekede, and Abia Sate University Uturu Libraries.

The study will identify the problems contorting leaders of the libraries and proffer solution to them.
The study also, in its literature review will cover a good number of opinion based on the availabity of current primary, Secondary and of course on line information sources.


1.7 Historical Background Of The Study (Federal Polytechnic Nekede And Abia State Uturu).

The federal polytechnic, Nekede Library, and then collage of technology Owerri (COLTECH) started at the premises of government trade centre (GTC) Owerri. The first set of the library staff assumed duty with the appointment of Mr Mgbechi Oji as the pioneers of the polytechnic librarian (then Chief librarian).

The library had lived a nomadic life and on its nomadic life, the library shuttered destitution while trying to perform its legitimate responsibility of helping the polytechnic to achieve the purpose in which it was established. There is a silver living in the sky, particularly, with the timely intervention of education Trust Fund (ETF), Book Aid international, the building of a new library, the chang the leadership of the college recently and the constitution of a library committee by the administration.

FEDPOLYNEK And Its Library
Library Movement (1) – 1978-1980)

For three years, between 1978 – 1980, the federal polytechnic library operated in a classroom block at the government trade centre (GTC) along Mabise Road, Owerri. It started with a few hundred of books selected and ordered for, by the Chief librarian and donation from the University of Nigeria Nsukka (UNN). This volume formed the nucleus of what could be seen as the collections of the Federal Polytechnic Nekede Library Owerri today.

Skeletal services, like cataloging and classification and readers services went on. The accommodation was inadequate for effective and efficient library services. By 1979, the student’s enrolment was about 1,000. The library ought to have a sitting accommodation for 250 readers, but what was provided for, were crowded in a very small area which further hampered services and output.

Library Movement (2) – 1980 – 1983

The Federal polytechnic library was relocated to another temporary accommodation. It was located at the school of workshops with the Bursar Division. The accommodation was the most uncomfortable place for library services. The building was poorly ventilated, the lighting was not too good, and readers were unable to remain in the reading area for too long. Besides, the building was designed to suit engineering services and not for library services only.

The collection had increased with declining manpower to serve the readers. The library had 6,000 titles in its holdings. It subscribed to some 100 learned and professional journals. Also had a number of local newspapers and magazines. The classification scheme in use was library of congress classification scheme. The library was plagued by an acute shortage of staff at all levels the library that paraded 5 professional staff and 20 supporting staff suddenly was left with one professional staff and 9 other supporting staffs. It had lost its staffs to transfer, job mobility and relocation of some others within the college system without replacements.

The shortfall in staff position of the library between 1989 and 1999 affected services and output of the library, as junior staff were saddled with the responsibilities of overseeing the activities. This is a generous procurement of selected local newspapers and few magazines. The staff strength stood at 40, then against projected 80. The staff depleted considerably. It was less than 21 staff on all. The students’ enrolment then, was 5,000 while expected population is about 15,000 today; the library has not met the recommendation of NBTE.

Between 1994 and 1999, the library suffered great setback in terms of collection development and the procurement of the library equipment and accessories. Not much was added to the collection. It was with the greater difficulty that the library was allowed to renew subscriptions. The process of getting approval for the purchase of equipment was difficult and trusting. The number of selected titles increased, mostly from 2001, following the grant made by ETF to the institution for the year 2001.

Polytechnic Librarian (1978 – 2003)
  1. Mr M. Oji – 1978 – 1995
  2. Mr .J. U Obasi – 1995 – 2007
  3. Mr Ifeanyichukwu Oti – 2007 –Date

Purpose Of Building The Library

The foundation of the Federal polytechnic Nekede library was laid by Engineer Dr. A.T Adullahi, Executive secretary of NBTE and on 13th August, 1998. it was built under the following:

  1. Rector – Dr. C. I. Osuoji
  2. Engineer – CAD consultant.
  3. Contractors – B.N. Amaechi and partners LTD 13 Wetheral Road Owerri.

The library lacked enough reading tables for reading.
It had only 25 reading tables capable of sitting. It was expected that provision for not less than 500 readers be made considering the population of the students then, which stood at slightly above 2000. The library operated without a committee. Why? No provision was made for library committee in the edict establishing the college. Again, there were not many special problems that need to be handled by such a committee.

Library Movement (3) – 1985 – 2000)

In 1985, the library moved into yet another temporary accommodation. it was located at the classroom complex which consisted of what were supposed to have been a lecture hall. Four classrooms and six small offices. This accommodation was grossly inadequate in terms of size, fittings, furniture facilities, bookstocks, periodical holdings and locations.

The accreditation team of the National Board for technical Education (NBTE) made their first official visit to the college in 1985. They made observations on the library suggested some expectations from the library by year 2003AD where the polytechnic must have attained optimum growth. In 1985, the library had 5,000 volumes. The NBTE projected 36,000 volumes by 2003AD. What is available now, are 8,600 volumes, including the titles procured with the 2001 (ETP) Grant. The library was subscribing to 120 journals against a projected 500 journals. Today, no subscription at all to foreign journals. The library is being supported with donations from individuals and co-operate bodies. With all these in place, there is a future development in the federal polytechnic library.


Historical Background Of Abia State University, Uturu,

Abia State University, Uturu was founded in 1981 as Imo state university. It was created based on the Imo state university law number 4 of 1981 and number 21 of 1985 as amended by the Imo state University (amendment edict number 5 of 1991).

The creation of states by Babangida administration in 1991 gave birth to Abia state as she was created out from the old Imo State. Abia State inherited the Imo State University during the sharing of assets between these two sister States. Based on the provisions of Abia State University edict of 1995, the name of the university was changed formally to Abia State University, Uturu.

Absu And Its Library

Academic library is the heart of every academic institution and this makes it so imperative that every academic institution must have a well established library. In the light of the above, Abia state university came in force with the parents institution. From1981 to 1986, Abia University have two libraries as a result of its campus system. The campuses were the Etiti campus and the Aba campus. The Etiti campus served as the main campus whose library served the colleges (now facilities) of humanities and social sciences, biological and physical sciences and social sciences, and school of Architecture.

The Aba campus library served the colleges of Business Administration and legal studies. In 1987, the university relocated to its permanent site at Uturu and the campus libraries were merged into a single university library.

Presently, Abia State University has five (5) departmental libraries, the Faculty of Legal studies, library and information science, the foreign language and Translation Studies (FLATS). Language Centre, (French), Abia State University Teaching Hospital, Aba and Faculty of Agriculture Ventinary Medicine, Umudike have their own libraries different from the central university headed by a professional librarian, the other faculties or departmental libraries are manned by paraprofessionals.

The library has estimate stock of over 5,500 book volumes and 8,400 serial volumes presently. Available statistics of users as at May 2007 shows that Abia State University Uturu, library has a total registered number of students (users) of 4,500

Services

Abia state university Uturu library renders a lot of services to its users. The readers, services Abia State University, uturu, library are carried out in three units- the reference unit, the circulation unit and the serial section

I. Reference Services Section

This unit of reader’s services is headed by Prince Ulu O.Ulu. The section is located besides the main library building. The unit gives direct reference assistance to the users. Other sub-services in this unit are-

  1. User – education on the use of reference materials like encyclopedia;
  2. Advisory roles on research works;
  3. Photocopying of parts of information materials and long essay and dissertations in the case of research projects, only photocopy of chapters 1, 2 and references
  4. Answering of user queries;
  5. Guides and notes;
  6. Quick referencing and long range referencing the reference units of the library houses books and reference materials like encyclopedias, dictionaries, directories, long essays and dissatation etc.
Ii Circulation Services Unit

Circulation unit of Abia State University, Uturu, Library is headed by Chineyere Osueke (MRS). The services that are carried out in this unit include the following:

  1. Charging and discharging book loans.
  2. Statistics of users and books consulted and returned, to daily basis;
  3. Shelving and reshelving
  4. Clearance of users;
  5. Registration of users; and running of closed – shelve (reserve bookroom)
Ii. Serial Unit

Mr. Uzoma David A. heads the serial unit of the readers’ services of Abia State University, Uturu, Library. The major activity of this unit is to give users direct assistance to the use of the serial materials in the unit.


1.8 Definition Of Basic Concepts

Some of the basic concepts on which the discussion is predicted are defined as employed here, they are:

1. Leadership:

Is defined as the dynamic process of influencing staff so that they will willingly and enhancing work with zeal and confidence towards the accomplishment of the library’s objectives.

2. Library:

Is a place in which literary and actistics materials, such as books, periodicals newspapers, pamphlets, prints, records and tapes are kept for reading, reference or lending.


Chapter Five


5.0 Conclusion And Recommendation

5.1 Summary Of The Findings

With regard to the first objective of the study the data collected and presented have indeed revealed that the objective has been achieved. The study has identified the non-existence good leadership and staff productivity in libraries. In view of this revelation, we can conclude that the issue of leadership style and staff productivity is not given the due attention it deserves in ABSU library. In view of the second finding of the study premised on the second objective and research question of the study, it has been revealed that the management of the two institutions do not engage in extension services to its staff to enhance their image and appreciation by the sponsoring body and people. On the basis of this, we conclude that the managers of these libraries are not challenged like their public libraries directors to embrace changes in leadership style and staff productivity.
Based on the third objective of the study, highlighted by the third objective research questions, the objective has been achieved.

The findings of the study revealed that is no concern in the university library. Premised on this, we can conclude that the issue of leadership style and staff productivity has again not been given the priority it deserves.
In line with the demands of the fourth objective as highlighted by the same four research question, the study revealed that both ABSU and FEDPOLYNEK libraries do not have concern on resources and services utilization of the staff. The objective, we can say has been achieved, as we are concluding that it brings about poor utilization of library resources, and and consequently not satisfying the information needs of staff invariable making them unhappy with the programmes and activities of the library.

In realizing objective five of the study, findings revealed that there are many problems militating against the leaders of ABSU and FEDPOLYNEK libraries. Prominent among these problems are Human factor, personnel problems, the high demand of an effective leader, critical dimensions of the leadership situation, source of Authority, and delegation. There is also the problem of inadequate funding of these libraries.


5.2 Summary Of The Findings

Having presented and analyzed the data collection, upon which conclusions have been drawn and based on the third objective of the study, the researcher is making the following recommendations. These are the recommendations, library managers should ensure the substance of effective channels of communication in the library for effective and efficient work flow as well as perfect social interaction and interpersonal relationship among all categories of staff in libraries.

Since it has been revealed that there is no concern for staff of the libraries. Leaders of these libraries should adopt various motivational techniques that can encourage staff and increase their productivity.

Library managers should not hesitate where and when necessary to recognize, by way of reward or honour, any staff that performs excellently well in the course of his or her duty.

It is obvious that recommendation for accelerated promotion, award/honour, commendation letter, cash gift and material gift carried in both libraries are very low percentage, which is an indication that staff are not adequately rewarded for their extra input in achiving organizational goals or give their best while on duty and their output may not be better. This corroborated the views of Glassman (2001) that motivation is predisposition to act in certain manner that is it would go a long way in service delivery and staff productivity.

This study is therefore recommending that the leaders of both libraries should pay attention to the library staff, and get them instituted rather than their present attitude and think that the library is popular with the students. This will enhance the image of the library bring support to it, lead to effective utilization of its resources and make its effort appreciated by all.

The staff of both libraries should take painsking actions towards the decoration of the interior libraries with photographs of notable philosophers and academics, beautiful wall papers with inspiring quotes, table flowers etc.


5.3 Conclusion Of The Study

Based on the understanding that knowledge is dynamic and that study is not the end of research in comparative study on leadership style and staff productivity in FEDPOLYNEK and ABSU libraries, the following areas are being suggested for those who would want to replicate this work with the intent of improving on it.

  1. Leadership style and staff productivity in FEDPOLYNEK and ABSU libraries (comparative study)
  2. Leadership style and staff productivity in university and public libraries (comparative approach)
  3. Library co-operation and resources sharing as tool for leadership style and staff productivity in FEDPOLYNEK and ABSU libraries.

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