Automated Estate Valuation Modeling System

Project and Seminar Material for Computer Science and Computer Engineering

Abstract

A well-managed estate valuation model would bring about an effective reliable, efficient and accurate valuation mechanism. It also helps restore the confidentiality of property owners. This research with particular reference to estate valuation in the context of Akwa Ibom State Property and Investment Company aims at identifying how various classes of properties are valued, thus, developing a computerised model that will eliminate the problems that faced in the valuation process. It also seeks to proffer solutions to the manual method used by the establishment in valuating properties with the aid of computers thereby reducing operational bottleneck. Based on this note we decided to develop an Estate Valuation Modelling system, knowing that this will virtualy eliminate myriads of problems associated with the existing manual system of operation in the establishment. The programming language used in the development of this system is JAVA 8.0

Chapter One

Introduction

1.0. Preliminaries

Estate surveying and valuation in Nigeria dates back to the beginning of creation. At creation the first estate was established by God in the Garden of Eden, Adam and Eve were put in charged of it. Thus, Adam and Eve were the first estate surveyors and valuers known to man.

However, the evolution of estates surveying and valuation as a distinct and recognised profession brought about the ever increasing challenge of record keeping, booking, accounting and statistical data analyzes.

Thus, to this end, we are concerned in developing a computerized based system that will be used in the estate valuation practice to eliminate the challenges posed by the present manual method used in the esteem profession.

1.1. Theoretical Background

For an object to have value it must be scared related to the demand. In other word it has to be limited in supply related to the demand. If an object is in it ample supply and there is little or no demand for it then in the economic sense the object has no value. For there to be an increase in the value of an object there must be an increase in the demand or a corresponding decrease in the supply. Thus, valuation is the art, science and practices of determining the value of all the description of property and of all the interest therein. The managing and developing of estates and other business concerned with the management of landed property.

Valuation entails securing of the optimal use of land and its associated resources to meet social and economic needs. Determining the structure and condition of buildings and their services and advising on their maintenance, alteration and improvement. Valuation entails determining the economic use of land resources by means of financial appraisal for building of industries.

The need for an effective, accurate and efficient valuation method is what every estate firm looks for. The increasing state of data, record generation and the implication of such are becoming more evident as challenges are becoming elaborate with frequent technological innovations.

Estate valuation is the process of valuing real property. The value usually sought is the property market value. Selling (whether by auction or otherwise) and buying or letting (as agent) of real and personal property and that of the interest therein. Valuation is a problem solving process in which the influence of sociological, economic, government and physical forces are analysed in relation to the property. Having an effective valuation calculation system is one of the major challenges facing most of our estate valuation firms, yet most of the firms freely admit they have difficulties handling adequately.

The recent development of course has much emphasis to place on the computerised method of estate valuation. These can be accomplished through some discrete skills that can be learnt by people in the estate management profession.

In valuation, no matter how complex or simple the question, the solution requires the interpretation in terms of money, on the influence of economic, sociological , physical and government forces on the specified property.

The scientific solution to valuation problems is crystallised in an automated valuation process.

A change in these valuable tool will require a conscious departure from the traditional practice, especially the use a computerised method in lieu of the manual method, has valuation is the art of estimating the value for a specific purpose of a particular interest in a property at a particular moment time taking into account all the features of the features of the property and also considering all the underlying economic factors of the market, including the range of alternative investment.

It is obvious that the valuation process should be reviewed periodically, and if expectations are significantly different from the pervious estimates, the valuation charges for the current and the future should be adjusted, based on the standard valuation values for the stipulated period.

By studying and outlining the various techniques that can be used for valuing properties and investigating the extent to which they are used in Nigeria, investors and practitioners can gain a better understanding and have a set goal on which based a more convincing judgement on investment action.

With computerised method of estate valuation in place, estate surveying and valuation firms however will onto such a system as a channel for strengthening the contributions to be made.

However, valuation should be seen as a service rendered by the estate valuers called the stewards or the Agents that acts on behalf of the owners or the investors. Thus, the valuers should be men of honour trusted in different fiduciary relationships, thereby explaining the sobriquet attached to the profession of estate valuation.

1.2. Statement of Problem

As economic of the world globalize and capital becomes more mobile, valuation gains momentum in privatisation, joint ventures, mergers and acquisition, restructuring to create values. The purpose is to computerise the estate valuation methods, access the risk face by professionals in the valuation field, estimating the market price subject to series of assumption, with whatsoever the future occurrence will be, to alleviates the poor practices and explore the good ones.

In the cause of this project the researcher is not only concerned with anticipating what the future occurrence and attempting the desirable ones more likely and the undesirable ones less likely.

1.3. Objective of the Study

The main aim of this study is to introduce to the estate valuers and other relevant organisation saddled with valuating of properties, how valuation technique used affects property value and seeks to established a computerise approach for Nigerians in the estate management fields including other relevant authorities.

However, the computerise valuation modelling system would bring about efficiency, reliability and effectiveness in the valuation system which will replace the manual method presently used. This proposed system would help eliminates the problems associated with the manual method used in the establishment. This will also provide remedies, recommendation and practical guides on how to make the process an effective tool to determine the functionality of properties.

This study seeks to determine how properties are valued, determine the valuation techniques used in property valuation in Nigeria and ascertain the risk involved in the valuation process and the level of awareness of clients regarding approaches used in valuing their properties.

1.4. Significance of the Study

This research work will be of an immense significance to organisation embodied with estate management, in that, it is aim at developing a model, an effective, reliable computerised method of reaching a value for valuated properties, expected to help in property management.

It intends to advance the organisation technology on how to computerised valuation process and show how different valuation techniques affect properties value. This study will also help firms to ascertain the degree of functionality of properties.

To other professional bodies and students this research work will serve as a reference material, people in related field, who might conduct research into related field, will find this research work useful.

The recommendation and some suggested solutions to the problems stated would enhance the management of valuation firms to review some aspect of valuation systems that may affect them.

1.5. Organisation of Research

This research work is organised into five chapters with each chapter having it own distinct function; each chapter is sub divided into sections.

Chapter one deals with the general frame work of the study giving insight into the main motivation, statement of problem as relate to this study, the research objectives, the study expectations, organisation of the study and definition of state.
Chapter two contains the outline of the study and the literature review of some of the related studies carried out on property valuation in Nigeria and other countries. This chapter intends to fully investigate what estate valuation are, effect of the environmental factors on property value. It also recommends ways of improving valuation practices.
Chapter three mainly focuses on the design of the study with the purpose of the study being analysed.
Chapter four deals mainly with the system implementation, it contains the system flowchart, analysis of the modules and the choice of programming language.
Chapter five provides the limitation of the study, the summary, recommendation and the conclusion of the study.

1.6. Scope of the Study

Valuation is an embracing topic in the determinant of the value and functionality of a property. For the purpose of this research work, the researcher shall be limited to estate valuation in the context of AkwaIbom State Property and Investment Company (APIOC). Reference shall be made to selected documents in the establishment.

1.7. Definition of Terms

The definitions here are contextual and adopted for the purpose of this study.

i. Valuation:

Estimation of the capital or rental value of land or buildings at a particular point in time.

ii. Agent:

One who acts for or in a place of another (the principal) by authority from him, one entrusted with the business of another.

iii. Value:

The price at which an asset would trade in a competitive setting.

iv. Appraisal:

A judgement or assessment of the value of something.

v. Perpetuity:

A disposition of property which attempts to make it inalienable beyond certain limit fixed.

vi. Discountrate or Capitalisation:

The rate expressed in percentage form at which a future income flow is turned to present value. It shows the different between the net income of a property and the capital value.

Chapter Five

Limitation of the Study, Summary, Conclusion and Recommendations

5.1. Introduction

This chapter looks into the limitation of the study, the summary, conclusion and the recommendation proffered by this work.

5.2. Limitation of the Study

Some of the drawbacks encountered in the cause of this research are limited supply of textbooks as most of the research materials are written by foreign authors with foreign orientations, insufficient supply of required data, non availability of funds and time constraints.

5.3. Summary

Akwa ibom state property and Investment Company is an estate development company operating in Akwa State and they provide serviceson virtually any type of real estateproperties. It an establishment under the supervision of the Akwa Ibom State Government, it services includes both small and large scale projects. It has a reputation for innovative management. Unfortunately and contrary to developments and innovations of modern times, this establishment still processes records manually. This manual method used gives room to loss of important records, waste of manpower and general inefficiency in the overall services of the establishment.

The efficiency of any system depends on how much can be done with the system. However, the purpose of this study was necessitated by the need to improve the efficiency of the valuation process. In view of thistrends, automation of information, processing and record keeping has been recommended through the hard work of this research project as a set of visible solutions as been recommended such that if implemented will definitely brings an end to all the problems that are characterised by the manual method of valuation processes.

5.4. Conclusion

The main objective of this research was to develop a computerised model for valuation practises.

It is apparent that there is no comprehensive study explaining the various valuation techniques among property industries and how it can be implemented in different economic situations. Each valuation technique has it own unique strength and weakness based on the current economic climates.

However, there is a better way of attaining accuracy in the services of the organisation. Thus, an estate valuation modelling is the key to the future and a preferred tool for record keeping and processing it is reliable and one can also be sure that properties are valuated properly and accurately.

Hence, the management of the organisation such not look at computerising their activities as a means of disrupting their business rather as a means and instrument that will enhance growth, speed, accuracy and efficiency in their services.

5.5. Recommendation

The human minds increases with acquisition of new findings with exposure to new occurrences. Thus, results of this research should be experimented and consequently adapted so as to check the inefficiency of the old and the traditional system.