Automated Duty Processing System For Secondary School, Using Holy Child Secondary School, Ikot Ekpene As A Case Study

Computer Science Project Material with Source Code Included

Abstract

This research study is focused on automated duty processing system for secondary school using Holy Child secondary school, Ikot Ekpene as a case study. The system treated different duties are assigned to the workers and there is need to maintain proper record of the duties assigned to every teacher or non-teaching staff. This will make it easier for the management of the secondary school to obtain needed reports of the responsibilities assigned to the workers in the school. The manual system of managing this information is time consuming and it is also difficult to easily update duty records. To overcome these problems, a software system is needed to automate the manual process. The benefit of the system is that it will enable the management of the institution to easily assign and update duties record. The software development methodology used is object oriented analysis and design methodology and the programming language used is Visual Basic 6.0

Chapter One

1.0 Introduction

Education is seen as the backbone of development in any nation. It improves the quality of life of a society through refinement of its potentials. Education is a tool for building a united, independent, wealthy and egalitarian society that can maintain its’ tradition and values. In the past however, there was no well-planned and programmed educational system and this was precisely 1882, when most schools were mainly being maintained, owned and financed by the missionaries.

The secondary school system is however a very crucial level of educational system. It is a gateway to the tertiary education and a ripe age for developing students’ potentials. Its benefits should be commensurate with the cost, for this reason, the performance at this level is of significant importance to educational planners and managers. The school as a formal organization is the centre for all teaching-learning processes. The principals and teachers as human resources are sine qua non in goal achievement of the school instructional leadership, pupils relationship, academic achievement of the students, manipulation of facilities and other areas of teaching task must be performed at the school building and within the community level. All the major functions of the school principals are called upon to play, while speaking on the supervising skills of the principals, no one is greater than their functions as supervisors, instruction and curriculum planners. Supervision includes supporting services to teachers, in that, it helps the teachers to learn what their problems are and then seek the best methods of solving them [1].

1.1 Theoretical Background

The technology used for the development of the system is Visual BASIC 6.0 and Microsoft Access 2003. For instance, the source code finds the duty record of a registered employee duty.

Private Sub Command3_Click()

On Error Resume Next

ID = InputBox(“ENTER STAFF REG ID”, “REGISTRATION ID”)

Adodc1.Recordset.Find “REG_ID = ‘” & ID & “‘”

If Text2.Text = “” Then

MsgBox “REGISTRATION ID NOT FOUND”

Unload Me

Exit Sub

End If

End Sub

Fig 1.1: Search input box

1.2 Statement of the Problem

The following problems were identified in the existing system of duty processing at the case study:

Absence of an effective record management system for staff duty
Inability to get reports pertaining to staff duty

1.3 Aim and Objectives of the Study

The aim of the study is to develop an automated duty processing system for secondary school. The following are the specific objectives needed to realize the aim:

To develop a system that will aid the easy recording of assigned staff duties to database.
To develop a system that can be utilized to obtain reports pertain staff duties.

1.4 Significance of the Study

The study is significant in the following ways:

It will aid the easy monitoring of staff and the performance of their duties
It will reveal who is responsible for what.
It will aid easy retrieval of reports on staff duty
The study will serve as a reference material to other researchers seeking similar information.

1.5 Scope of the Study

This study covers automated duty processing system for secondary school, using Holy Child secondary school, Ikot Ekpene as a case study. It covers the recording of assigned duties and the easy retrieval of needed information pertaining to assigned duties.

1.6 Organization of Research

This research work is organized into five chapters.

Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.

Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.

Chapter three is concerned with the system analysis and design. It presents the research methodology used in the development of the system, it analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.

Chapter four presents the system implementation and documentation, the choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.

Chapter five focuses on the summary, constraints of the study, conclusion and recommendations are provided in this chapter based on the study carried out.

1.7 Definition of Terms

Principal:

The chief academic officer of a secondary school.

Teacher:

A person who teaches especially one employed in a school.

Duty:

That which one is morally or legally obligated to

Process:

A series of events to produce a result.

Chapter Five

Summary, Conclusion and Recommendations

5.0 Introduction

This chapter presents the summary, conclusion, constraints of the study and offers useful recommendations.

5.1 Constraints of the Study

In carrying out the research work, some challenges were faced that limited the study such as:

Time:

The time given for the completion of the research work was too short hence the researcher had speed up the research work to meet up and this has an impact on the study.

Limited Materials:

Few materials were found pertaining to the research area and this limited the bulk of the literature review.

Finance:

The high cost of textbooks, internet browsing and transportation to different libraries to gather materials stood as a constraint to the research work.

5.2 Summary

Duty processing is a very important aspect of secondary school management. Automating the process guarantees effective functioning of the administration of duties. It will be easy for the management of the school to obtain needed reports as it pertains to allocated duties. There is need for awareness/sensitization of staff on the importance of record management in attainment of goals of education in Nigeria. There is need to establish record keeping system and maintenance culture. Administrations Both the principals (administrators) and classroom teachers should be motivated to attend workshops on record keep and management skills.

5.3 Conclusion

The importance of duty processing record management cannot be over emphasized in achieving quality educational administration. Maintaining duty records of staff with the aid of a computer program elevates the work procedures of the school management.

5.4 Recommendations

The following recommendations are offered:

More research should be encouraged in the area of duty processing management.
The management of institutions should train their staffs to be computer literate.
Software engineers should be contracted to develop duty processing management system.

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