Automated Admission Processing Management System
The student admission is one of the most important activities in school administration. The national focus on student outcomes has placed an additional burden on our nation’s schools, school districts, and state education agencies. There is therefore need for an automated system to handle the admission screening process so as to improve admission screening, reduce errors, and save time. The aim of the study is to develop an automated admission processing system for tertiary institutions. This study covers Automated Admission Processing Management System, A Case Study Of Ritman Group Of Schools, Ikot Ekpene. The study will also serve as a useful reference material to other researchers seeking information on the subject.
Student admissions are a vital part of any academic institution’s running because students are what keep the institutions alive. The student admission is one of the most important activities in school administration. A poor admissions system can mean fewer students being admitted into an institution because of mistakes or an overly slow response time. The process begins with a potential student completing an application form through the admissions office. The next step is for the admission unit to review the application and ensure that all of the required information has been provided, from the form itself to the supplementary documentation, such as language and degree certificates. If any of the required information is missing, it is the secretary for the department to which the application concerns that contacts the potential student and arranges for the delivery of the outstanding data. The application in its entirety is then forwarded, complete with a recommendation, to the respective department’s Admissions Tutor, who has the final say as to whether each potential student is accepted or rejected. Before making a decision, the admissions officer reviews the application and the additional documentation to confirm if the student seeking admission is qualified.
1.1 Theoretical Background
The national focus on student outcomes has placed an additional burden on our nation’s schools, school districts, and state education agencies, for they must monitor the achievement of individual students, as well as groups of students, and show that all students are meeting high standards for learning. An education organization’s ability to meet this challenge is affected by the organization’s access to complete, accurate, and timely information about its students. Many schools, school districts, and state education agencies already collect and use data effectively. However, the proliferation of new reporting requirements and dramatic changes in technology have had a profound effect on the need for student data and the education community’s ability to manage student records. Purchase of more powerful computer hardware and software and the reconfiguration of information systems have become essential components in efforts to meet the needs of all students.
1.2 Statement of Problem
Many institutions do not have an automated system to manage the admission screening of prospective students.
The consequence of this is that the time spent in processing admission becomes too long.
In addition, the manual system in place makes it very difficult for the admission officers to record and retrieve needed information pertaining to admission.
Errors are numerous in the manual screening.
There is therefore need for an automated system to handle the admission screening process so as to improve admission screening, reduce errors and save time. More importantly, the record of admission status of the students should be easily stored and retrieved.
1.3 Aim And Objectives Of the Study
The aim of the study is to develop an automated admission processing system for tertiary institutions. The following are the specific objectives:
- To design an automated system that will aid in the screening of students based on admission requirements
- To provide a system that will allow the easy updating of admission information
- To design a system that will enable easy storage and retrieval of admission information.
- To implement a system that can hold a database of admission records such that it can be queried to get report.
1.4 Scope of the Study
This study covers Automated Admission Processing Management System, A Case Study Of Ritman Group Of Schools, Ikot Ekpene. It is limited to admission into the secondary school section
1.5 Significance of the study
The significance of the study is that it will provide a possible solution to the problem of admission screening. It will aid admission officers of Ritman Group of schools to carry out their duties effectively. The study will also benefit the students and management as it will reduce the time spent in processing admission. The study will also serve as a useful reference material to other researchers seeking information on the subject.
1.6 Organization of the Research
This research work is organized into five chapters.
- Chapter one is concerned with the introduction of the research study and it presents the preliminaries, theoretical background, statement of the problem, aim and objectives of the study, significance of the study, scope of the study, organization of the research and definition of terms.
- Chapter two focuses on the literature review, the contributions of other scholars on the subject matter is discussed.
- Chapter three is concerned with the system analysis and design. It analyzes the present system to identify the problems and provides information on the advantages and disadvantages of the proposed system. The system design is also presented in this chapter.
- Chapter four presents the system implementation and documentation. The choice of programming language, analysis of modules, choice of programming language and system requirements for implementation.
- Chapter five focuses on the constraints of the study, summary, conclusion and recommendations.
1.7 Definition of Terms
The right, ability, or permission to enter a place or an organization or institution
A system for selecting suitable people, e.g. for a job, membership in an organization, or tenancy
A combination of related parts organized into a complex whole.
Summary, Conclusion and Recommendations
This chapter presents the constraints of the study, summary, conclusion, and recommendations.
5.1 Constraints of the Study
In carrying out the research work, some challenges were faced that limited the study such as:
The time given for the completion of the research work was too short hence the researcher had speed up the research work to meet up and this has an impact on the study.
Few materials were found pertaining to the research area and this limited the bulk of the literature review.
The high cost of textbooks, internet browsing and transportation to different libraries to gather materials stood as a constraint to the research work.
An admission processing system has so far been seen as an automated system that aids in the screening and storing of admission records. It enables the admission unit of the school to efficiently manage the admission screening process. As a database application, it facilitates easy storage and retrieval of registered admission records.
Student admission is an important and integral part of information administration in secondary schools. This involves various activities commencing from the admission process to learning activities processing of results and performance analysis. The integration of ICT into this process enhances the overall admission activities of secondary education by making it more accessible and easier to manage.
The following recommendations are offered based on the study conducted:
- Tertiary institutions should adopt ICT to automate their admission screening process
- The use of computers and related technology should be utilized to computerize manual processes.
- Computer professionals and database administrators should be employed to develop and maintain automated information management systems in tertiary institutions.
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