Acquisition And Management Of Serials In Academic Libraries (A Case Study Of Federal University Of Technology (FUTO) Owerri)

Project and Seminar Material for Library and Information Science

Acquisition And Management Of Serials In Academic Libraries (A Case Study Of Federal University Of Technology (FUTO) Owerri)


Abstract


This work is on acquisition and management of serials in Federal University of Technology Owerri Library. The research was centered on the acquisition, storage, utilization and management of serials and their attendant problems involved in the Imo state academic library.

The research employed the survey method of research, using questionnaires, interview schedules and direct observation to collect data. Apart from the methodology and procedures of investigation. Which were given the presentation, analysis and interaction, the findings were also done, and data was analyzed using simple percentages.

Results gotten should that the acquisition, storage and utilization of serial were affected by inadequate funding, inadequate accommodation, lack of storage facilities and inadequate number of personnel. The researcher recommended that the perspective authorities involved should ensure of adequate funding of the serials department, provision of adequate accommodation, formulating well thought out storage policy and recruiting enough personnel in the section. Recommendations for further studies were also made. The researcher is of the view that these recommend actions will help to alleviate the serials management problems if they are implemented.


Table Of Content


Preliminary Page(s)

  • Title page
  • Certification
  • Dedication
  • Acknowledgement
  • Abstract
  • Table of contents

Chapter One

1.0 Introduction

  • 1.1 Background of the study
  • 1.2 Statement of the study
  • 1.3 Objective of the study
  • 1.4 Research questions
  • 1.5 Scope of the study
  • 1.6 Significance of the study
  • 1.7 Definition of terms

Chapter Two

2.0 Literature review

  • 2.1 Introduction
  • 2.2 Importance and use of serial
  • 2.3 Practical and techniques of serials management
  • 2.4 Selection methods
  • 2.5 Acquisition and management of serials
  • 2.6 preservation, storage and retrieval

Chapter Three

3.0 Research methodology

  • 3.1 Types of data required
  • 3.2 Instrument for data collection
  • 3.3 Population of the study
  • 3.4 Method of data analysis
  • 3.5 Presentation of instruments.
  • 3.6 Method of data analysis

Chapter Four

4.0 Interpretation and analysis of data


Chapter Five

5.0 Summary, Conclusion and recommendation

  • 5.1 Summary of findings
  • 5.3 Conclusion
  • 5.4 Recommendation
  • Bibliography
  • Appendix
  • Questionnaire

Chapter One


Introduction

1.1 Background To The Study

The Federal university of technology (FUTO) was founded in October 1980 while the Library started functioning in 1981.

Before then the library was initially cited at Lake Nwanchere Campus while the permanent Campus was under construction in Ihiagwa. The pioneer Librarian was J.C Anafulu.

A class room block was selected and converted in the mark shift Library. It was fitted with shelve for ten thousand (10) volumes of Library materials. Other member of the Library professional staff joined in October to prepare for the opening of the Library on the October 1981

At the time of opening of the Library, approximately, 2,500 volumes of Library materials were on the shelves. The importance of journals to science and technology oriented University Community was organized at early stage and a least of about 600 titles were ordered. In the month of May 1982, the reserved collection was introduced making the total volume of books held by the Library reached six thousand.

After two years of operating in class room blocks, the University Library in the first week of September 1983 moved to a permanent building. The building which was originally designed as a Library for federal Government Girls secondary school. The Library of Federal University of Technology Owerri (FUTO) is now a well and standardized Library.


1.2 Statement Of The Problem

Serial is the backbone of every academic library because of its indispensable nature as careers of current information on research findings in all fields of human endeavors. Therefore such as books are acquired organized, stored and display that users will make effective use of it. So, also there is need for proper co-ordination and management of serials. For that serial section of a Library to serve it’s patrons effectively.

When one task about acquisition and management of serials. It involves normal disbursement of fund and how to manage fund coming in and going out of the library. But unfortunately one discovers that the proper co-ordination and utilization of serial resources in Imo state academic library are fraught with numerous problems which make it difficult for the libraries to pay the expected roles.

To determine the problems that affect the effective management of serials in Federal University of Technology owerri library is the essence of this investigation. The areas to be investigated are funding stating, selections of information materials, acquisition, storage facilities, personnel, organization, as well as the management style and techniques to these problems.


1.3 Objectives Of The Study

The objectives of the study are

  1. To determine how the serial collections are acquired in Federal University of Technology owerri library.
  2. To find out how the library serials are organized.
  3. To find out how these serials are circulated and disseminated.
  4. To find out the qualification of staff working in the Nigerian section of the library
  5. To ascertain the factors that affects the acquisition and management of serials in the library.
  6. To recommend solution on how to improve the acquisition and management of serial in Federal University of Technology owerri library

1.4 Research Questions

  1. How are serials acquired in the library?
  2. How are serials organized in Federal University of Technology owerri library?
  3. How are serials circulated and disseminated in the library?
  4. What is the strength and qualification of staff of Nigeria section of Federal University of Technology owerri library?
  5. How can serials collections be managed in Federal University of Technology owerri library?
  6. What are the factors that hinder effective management of serials collections of the library?

1.5 Scope Of The Study

The study is limited to only the Nigerian section of Federal University of Technology owerri library. The researcher will cover such area as selection, acquisition, organization and storage, circulation and dissemination of information materials, funding, personnel, as well as Management style of the Serials Department.


1.6 Significance Of The Study

The Federal University of Technology owerri library is a federal Government owned organization. Like very other state owned organization. It has been fraught with so many problems which are left unattended to over the Years; as a result, there has been so much decay in the library as well as the library serials department (NIGERIAN). The information materials are so old and current materials are very rare. Serials rendered to clients are not the best and therefore not effective. These problems and more one what the researcher intends to investigate.

In discovering these problems, the investigator will also proffer valuable solutions to these problems.
It is expected that the study will be kind of blue print for other academic libraries that would like to establish a serial department. The researcher also hoped that the work will be significance to people with task of managing serial collections of the library. It is also hope that study will be of immeasurable benefit to the following people viz. libraries, librarians in training, universities, polytechnic or college of education planners, administrator, resources persons and pursuers of knowledge and learning.


1.7 Brief History Of FUTO Library

The Federal university of technology (FUTO) was founded in October 1980 while the Library started functioning in 1981.

Before then the library was initially cited at Lake Nwanchere Campus while the permanent Campus was under construction in Ihiagwa. The pioneer Librarian was J.C Anafulu.

A class room block was selected and converted in the mark shift Library. It was fitted with shelve for ten thousand (10) volumes of Library materials. Other member of the Library professional staff joined in October to prepare for the opening of the Library on the October 1981

At the time of opening of the Library, approximately, 2,500 volumes of Library materials were on the shelves. The importance of journals to science and technology oriented University Community was organized at early stage and a least of about 600 titles were ordered. In the month of May 1982, the reserved collection was introduced making the total volume of books held by the Library reached six thousand.

After two years of operating in class room blocks, the University Library in the first week of September 1983 moved to a permanent building. The building which was originally designed as a Library for federal Government Girls secondary school. The Library of Federal University of Technology Owerri (FUTO) is now a well and standardized Library.


1.8 Definitions Of Basic Concepts

Serials:

A serial is defined as a publication issued in successive part bearing numerical or chronological designation intended to be continue indefinitely, serials include periodical (Newspapers, magazines, journals and memo’s, proceeding transactions of societies, annual (report, year book and numbered monographic series).

Academic Libraries:

These are libraries that cater for the teaching, research and recreational needs of students, lecturers, and non academic staff in institution of higher learning like polytechnics, universities, college of education and monotechnics etc.

Library Acquisition:

Acquisition is the process on obtaining library materials to satisfy the need of users. It is also the process of obtaining books and other materials for the library, documentation centre or achieves.

Library Management:

Library manager broadly defined includes all the things that go on from time a group of citizens establishes a library to serve it’s need to the moment that library does something which helps a citizen. The objectives of the institution and its methods, it facilities and personnel are involved.


Chapter Five


5.0 Conclusion and Recommendation

5.1 Conclusion

From the research findings, the researcher was able to arrive at the following conclusions.

Serials were acquired in relation to the objective of the library under study. Federal University of Technology (FUTO) Nigerian section, serials, existence was made known to librarian by different local and overseas agent by sending serials publishers catalogues. Beside this, the serial were acquired through three major methods namely purchase, exchange gift/donations. But of these three methods. The purchase method was the most used and most effective, reliable and dependable. The federal University of Technology (FUTO) Library keeps records off all acquisitions. However most serials collections were no longer acquired regularly due to the present economic situations in the country that resulted to poor funding of the library.

Serials were properly organized for users through shelving use of initial shelves. Catalogue cards and the keeping of the newly acquired ones on display stakes for two week to enable users to be aware their availability.

Preservation was done by trying together the serials, according to it’s titles, volumes year of publications and were build together at the end of the year.

In Federal University of Technology Library news papers were indexed and arranged in a manner that would make retrieval easy. Library of congress (LC) classification scheme was used for classifying serial collections and the acquisition section of the library is in control.

The majority of the respondent made us to know that when it comes to research work, serial were used by the researchers because serials are carriers of latest information on research finding. Newly acquired serial are put on display stacks for readers to see and make use of.

In federal University of Technology library Newspapers are indexed and arranged in a manner that would make retrieval easy (SDI) selective dissemination of information is used here photocopying services are there for any researcher who wants to photocopy important section of the serials collection for home use.

Serials aid in academic and scientific activity since education is dynamic process and serials are continues academic activities; they keep researchers and users abreast with the current happening in their different fields.

Data analysis revealed that he staff were composed of three persons among are one B.Sc holder, one OND holder and one library assistant none of the staff is a BLS holder. In conclusion therefore, it is deuced that this library staff strength is very in appropriate and this goes on to say that the library is under staffed.

It was noted with utter dismay that the serials budget was usually unmixed with book budget unfortunately; the yearly budget amount was found inadequate for serials acquisition and management. Results gotten showed that the acquisition, storage and utilization of serials were affected by inadequate funding, inadequate accommodation, lack of storage facilities and inadequate number of personnel.


5.2 Recommendations

Based on the findings and conclusions of the study, the researcher made the following recommendations:

  1. There is a great urgent need for improve subscription and purchase of serials to beef up the collections as it was discovered in the study that serials collections of the Library were inadequate.
  2. Effective current awareness services should be developed and sustained by the Library to always project and display to Library user existing and available serials title with the contents to facilitate their use and essence in research work.
  3. Library use and orientation programme should be periodically carried out to inculcate in the researchers effective usage of Library material especially serials, more so, vital role of the serial in research work could easily be identified and explained to them through this porgramme.
  4. There should be high level of preservation facilities for serials. These serial, because of their brittle, nature should be effective behind and stored in conducive place in order to attain a reasonable length of durability for them.
  5. The serial section of the library should be computerized so as to effectively develop the collections in terms of acquisition and processing as well as storage. Furthermore, this computerization will enable the serials to be utilized effectively by facilitating speedy retrieval and dissemination of information. It will also be necessary in linking to a local and or international network.
  6. Avenues should be opened to libraries to increase their serial collections using new media information technologies.
  7. There should be a selection committee purposely for serials instead of incorporating serial selection into book selection programme. This I s to give serial selection adequate attention because usually, little attention is given to serial selection when it is done at the same time with book selection. The committee should however be headed by the serials librarian
  8. Libraries should subscribe to local journal that coverall human Endeavour. This will help in redeeming some important problems clustered by foreign exchange.
  9. Adequate security and surveillance should be provided so as to guide and guard against mutilation and theft of library serial collections. If possible, users should be thoroughly searched before they leave the serial unit.
  10. Because of the various duties of the serials department, adequate number of staff should be employed in the unit to help attend to users and arrange the serials.
  11. Board he serial at the end of the year, month or quarterly as the case may be
  12. Acknowledge the receipt of the foreign journal fill heir questionnaire for continuity and constant communication.
  13. The library should co-operate with other institutions for exchange of journals so as to stock up to date journals.

5.3 Limitation Of The Study

The researcher encountered a lot of difficulties but since difficulties are part of problems encounter in research.
They could not curb the success of the study. However, one may not fail to state that financial problems and domestic problems are the major problems encountered by the researcher. The strain of combining office duties with the domestics work at home as a married woman were part of the difficulties of the research effort and early completion of the dissertation.


5.4 Suggestions For Further Study

  1. The need for computerization of serial section of the federal University of Technology library.
  2. The information needs and sources of researcher of federal University of Technology library system.

Acquisition And Management Of Serials In Academic Libraries (A Case Study Of Federal University Of Technology (FUTO) Owerri)


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